Administrative Assistant Intermediate

NMSU Conference Services; Las Cruces (NM); On-site; USD 20,000 - 29,000; Full time

Job summary

NMSU Conference Services, part of Aggie Career Studio at New Mexico State University in Las Cruces, NM, seeks an Administrative Assistant Intermediate to support Career Services operations and events.

You will coordinate day-to-day activities, assist with communications, scheduling, and special projects, and help create an engaging experience for students, employers, and campus partners in a collaborative, student-centered environment.

Qualifications

• High School diploma + 3 years of relevant experience or an Associate’s.
• Degree + 1 year of relevant experience.

Responsibilities

• Provides administrative support for Career Services Office and other Student Enrollment and Success units.

Education

High School diploma + 3 years of relevant experience or an Associate’s

Degree + 1 year of relevant experience

Job description

• 503987
• Las Cruces, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Sep 8 2026 - 23:55 MDT

Department Contact: Patricia Leyba, 575-646-3122, [e-mail]

Internal or External Search: External - Open to all applicants

Advertising Summary: Join the Aggie Career Studio Team!

Aggie Career Studio at NMSU is looking for an organized, energetic, and service-minded Administrative Assistant who enjoys connecting with people and helping a team thrive.

As the welcoming face of the Career Studio, you’ll help create an engaging and supportive experience for students, employers, campus partners, and visitors. From coordinating day-to-day operations and supporting career events to assisting with communications, scheduling, and special projects, you’ll play an important role in keeping the Studio running smoothly and advancing our mission of preparing Aggies for career success.

We’re looking for someone who is proactive, dependable, detail-oriented, and comfortable juggling multiple priorities in a collaborative, student-centered environment. If you enjoy problem-solving, building relationships, staying organized, and being part of a team where every day brings something different, we’d love to hear from you!

Come help us connect Aggies to opportunities and possibilities—one student, employer, and experience at a time.

Position Details

• Position Title: Administrative Assistant Intermediate
• College/Division: Student Enrollment and Success
• Department: 522000-CORPORATE RELATIONS & CAREER EVENTS
• Location: Las Cruces
• Offsite Location (if applicable):
• Target Hourly/Salary Rate: $17.85
• Appointment Full-time Equivalency: 1.0
• FLSA Status: Non-Exempt
• Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
• Contingent Upon Funding: Not Applicable
• Standard Work Schedule: Standard (M-F, 8-5)
• If Not a Standard Work Schedule:

Job Duties and Responsibilities: Provides administrative support for Career Services Office and other Student Enrollment and Success units.

Qualifications

• High School diploma + 3 years of relevant experience or an Associate’s
• Degree + 1 year of relevant experience.

Working Conditions and Physical Effort

• Environment: Work is normally performed in a typical interior/office work environment.
• Physical Effort: No or very limited physical effort required.
• Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
• Risk: No or very limited exposure to physical risk.

Recruitment Summary

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

EEO Statement

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non‑merit factor.

Requesting an Accommodation

Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request