Fiscal Assistant III — Budget & Accounting Support

New Mexico State University; Las Cruces (NM); On-site; USD 20,000 - 29,000; Full time

Job summary

New Mexico State University is recruiting a Fiscal Assistant III for the Cooperative Extension Service in Las Cruces. The role provides fiscal support to the department head, faculty, and staff, ensuring accurate accounting entries and budget integrity.

The position handles cash, accounts payable/receivable, and travel reimbursements, while producing standard financial reports from the university systems. A strong eye for detail and compliance with NMSU rules are essential.

Qualifications

• Strong interpersonal skills including the ability to communicate effectively in person or via email.
• Effective at time management, working independently, and completion of time sensitive tasks.
• Familiarity with NMSU accounting systems and mastery of spreadsheets for complex data organization and tracking departmental budgets.
• Ability to interpret complex NMSU financial rules, procurement codes, and travel policies and relay relevant information to faculty, extension specialists, and external stakeholders to ensure that all are compliant with NMSU policy.

Responsibilities

• Provides Fiscal Support to Department Head, faculty and staff for the department of Extension Animal Sciences and Natural Resources.
• Verifies that amounts, codes and indexes are correct, sorts documents and posts transactions to corresponding accounts; balances and reconciles department records.
• Maintains cash receipts, cash deposits, property control records, accounts payable or accounts receivable; identifies accounts affected and debit and credit entries to ensure budgets are not over budget.
• Submits documentation for personnel travel reimbursements.
• Contacts various department personnel to resolve discrepancies or problems.
• Compiles numerical and statistical data for reports; runs a variety of reports from computer records.
• May perform various clerical duties if needed.

Skills

Interpersonal skills

Time management

Independent work

Deadline driven

Education

High School diploma + 3 years of relevant experience

Associate's Degree + 1 year of relevant experience

Tools

NMSU accounting systems

Spreadsheets

Job description

New Mexico State University is recruiting a Fiscal Assistant III for the Cooperative Extension Service in Las Cruces. The role provides fiscal support to the department head, faculty, and staff, ensuring accurate accounting entries and budget integrity.

The position handles cash, accounts payable/receivable, and travel reimbursements, while producing standard financial reports from the university systems. A strong eye for detail and compliance with NMSU rules are essential.