Fiscal Assistant III

L-165-Harrisonburg/Rockingham Dept Of Social Services; Harrisonburg (VA); On-site; USD 33,000 - 52,000; Full time

Job summary

L-165-Harrisonburg/Rockingham Dept Of Social Services in Harrisonburg, Virginia, is seeking a Fiscal Assistant III CSA Unit to manage financial paperwork for services approved for clients, track approvals or denials, and handle POSO, invoices, and other fiscal transactions.

The role requires maintaining financial records, preparing monthly reports to vendors, coordinating with CSA, and ensuring funding sources (CSA, IV-E or others) are correct, while providing customer service by phone, email,

Qualifications

• High school diploma with bookkeeping coursework and related fiscal support experience.
• Experience using spreadsheets and office software to manage records.
• Knowledge of bookkeeping and governmental accounting principles.

Responsibilities

• Prepare POSO/OTPO/Case Actions and maintain tracking spreadsheets and files.
• Prepare monthly reports and vendor payments; ensure timely processing.
• Coordinate with CSA, vendors, and other departments on payments and documentation.

Skills

Spreadsheets

PC skills

Data entry

Calculator

Office software

Education

High school diploma with bookkeeping coursework

Tools

Microsoft Word

Microsoft Excel

Adobe

Office suite

Job description

Hiring Range: $32,752.00 to $52,093.00

Full Time or Part Time: Full Time

Fiscal Assistant III CSA Unit

Salary Range:$32,752-$52,093

Title Description- Fiscal Assistant III is the specialist and/or lead level in the occupational group for Fiscal Assistants. Employees are responsible for preparing financial paperwork created during FAPT presentations for approval of services for the agencies providing case management to clients of our community and then tracks approval or denial of services. Processes and checks for accuracy of POSO, invoices, and other fiscal transactions from CSA. Documentation is tracked through spreadsheets, case records and hard copy of file. Fiscal is responsible for each record up to date via hard copy, electronic file and spreadsheets. Maintain these files and send copies to workers, CSA or vendors as needed. Retrieves and researches information from CSA, case managers and vendors, including new fiscal year rates, W-9s, licenses from daycare, etc. Fiscal is responsible for ensuring correct funding sources whether it be CSA, IV-E or another funding source. Prepare monthly reports to vendors requesting POSO and/or invoice to ensure timely payment. Provide foster care case managers monthly clothing allowance report. Provides customer services via telephone, computer and in person. Coordinates with other departments, outside agencies, and vendors concerning payment matters; and performs routine office functions, including preparation of documents, filing, copying, and faxing. Keep lists and updates of workers and lists of any upcoming new fiscal year POSO’s that will need to be created. Prepare both IV-E and Non-IV-E case actions and ongoing POSO’s and One Time POSO’s. Prepares vendor reports during first half of closure of fiscal year and second half of closure of fiscal year. Notify vendors when they have not sent needed documentation and invoices in for payment

General Work Tasks (Illustrative Only)

• Perform verification of all needed documentation to create a POSO/OTPO/Case Action;
• Maintains tracking spreadsheets, electronic files and hard copy;
• Prepares monthly and other reports on activities;
• Maintains and updates various financial reports and records, including monthly CSA Pool Reimbursement Report;
• Prepares monthly reports to vendors;
• Sorts and distributes all documents as necessary;
• Maintains an accurate case file;
• Research, analyzes, and evaluates financial data; and
• Confere with customers/vendors to resolve discrepancies.

Knowledge, Skills, and Abilities: Knowledge-Considerable knowledge of: the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions; and arithmetic. Working knowledge of: state and local government fiscal regulations, policies and procedures; and office accounting methods and procedures.

Skills-Skill in operating a personal computer, associated business and agency software including spreadsheets, scanning, a calculator, and other office machines.

Abilities-Demonstrated ability to: organize and effectively process and maintain financial and other records. Analyze and record information.Understand and/or apply laws, regulations and policies to the maintenance and purging of CSA records. Verify documents and forms for accuracy and completeness. Data entry skills required. Exercise independent judgment, discretion and initiative in completing assignments and in dealing with other employees and the general public; and establish and maintain effective working relationships with other employees and the general public.

Education and Experience-High school diploma supplemented with bookkeeping coursework, and related fiscal support experience using business and agency software to include spreadsheets OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Minimum Qualifications:

Considerable knowledge of: the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions; and arithmetic. Working knowledge of: state and local government fiscal regulations, policies and procedures; and office accounting methods and procedures.

Skill in operating a personal computer, associated business and agency software including spreadsheets (Microsoft Office-Word, Excel, Adobe), scanning, calculator, and other office machines.

Demonstrated ability to: organize and effectively process and maintain financial and other records. Analyze and record information. Understand and/or apply laws, regulations and policies to the maintenance and purging of CSA records. Verify documents and forms for accuracy and completeness. Data entry skills required. Exercise independent judgment, discretion and initiative in completing assignments and in dealing with other employees and the general public; and establish and maintain effective working relationships with other employees and the general public.

Preferred Qualifications:

High school diploma supplemented with bookkeeping coursework, and related fiscal support experience using business and agency software to include spreadsheets or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Special Requirements:

Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and must be able to meet agency insurance policy standards, and/or pre-employment drug screen.

The investigation may include: fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority.

All offers of employment are contingent upon satisfactory results of the required checks and screenings.

Employee must be willing to work in community emergency shelter in the event of a natural disaster or emergency.

This position is covered under Code of Virginia §63.2-1601.1 or §63.2-1720 requiring the finalist candidate to submit to fingerprinting and provide personal descriptive information for a criminal history record check through the Central Criminal Records Exchange and a search of the Central Registry.

Contact Information

Name Marie Hopkins

Phone:[phone]

Email:[e-mail]

Address:Harrisonburg Rockingham Social Services District 110 North Mason Street, Harrisonburg, Virginia 22802