Fiscal Assistant II - Neurology

University of Florida; Gainesville (FL); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Retirement options

Paid time off

Job summary

The University of Florida in Gainesville seeks a Fiscal Assistant II to support the Neurology department’s financial operations on the Main Campus. You will manage travel reimbursements, purchasing transactions, and complex account reconciliations while maintaining accurate records and supporting department leadership.

Ideal candidates have a high school diploma with three years of general accounts experience, proficient Excel and MS Office skills, and the ability to work independently in a

Qualifications

• High school diploma or equivalent and three years of general accounts transaction experience.
• Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Responsibilities

• Travel, purchasing and Pcard administration duties for the Neurology department.
• Process vendor invoices and purchasing transactions with appropriate funding and documentation.
• Perform monthly account reconciliations and maintain accurate financial records for audit readiness.

Education

High school diploma or equivalent

Tools

MyUFL

Excel

MS Office

Job description

Fiscal Assistant II - Neurology

Job No: 541894

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support

Department: 29180100 - MD-NEUROLOGY-ADMIN-EDUC

Job Description

Classification Title: Fiscal Assistant II

Classification Minimum Requirements: High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

This position provides fiscal support for the Neurology department. The incumbent uses independent judgment, initiative, and the ability to coordinate a variety of tasks in a fast-paced environment. The position is responsible for processing travel requests and reimbursements, purchasing transactions, accounts payable, PCard reconciliation, account reconciliations, deposits, journal entries, and maintaining accurate financial records. The Fiscal Assistant II (FAII) functions with some independent responsibility for fiscal activities within the department and is responsible for complex calculations, verification of financial data and processing of account transactions. This position also provides general administrative and office support as needed.

Essential Functions

Travel, Purchasing and Pcard administration

• Serves as the Department of Neurology's UFGO/Travel Ambassador and assists travel processors with authorizations, reimbursements, cash advances, and related expenses.
• Advises travelers on University travel policies, funding eligibility, required approvals, and domestic/international travel requirements. .
• Keeps up to date on university travel and expense directives and procedures, advising staff of changes.
• Acts as liaison with appropriate central offices and identifies and resolves issues related to travel and reimbursements.
• Processes purchasing requisitions and MyUFMarketplace transactions and assists with material, supply, and equipment purchases.
• Reconciles departmental PCard transactions, reviews supporting documentation, ensures policy and funding compliance, and resolves discrepancies with cardholders

Accounts payable

• Processes vendor invoices and purchasing transactions, verifying appropriate funding, required documentation, and receipt of goods or services.
• Coordinates domestic and international honorarium payments and required documentation with faculty, guests, Payroll, and Tax offices.
• Communicates with vendors to resolve payment and purchasing issues and assists faculty and staff with payment-related questions.

Financial Records & Reconciliations

• Performs monthly Tier 1 account reconciliations for state, clinical revenue, and other unrestricted fund sources.
• Processes deposits and journal entries, including ONL, E2E, and E2R transactions.
• Reviews financial transactions for accuracy, completeness, appropriate funding, and compliance with University policies and procedures and maintains accurate financial records and supporting documentation for audit and operational purposes.
• Prepares and develops spreadsheets and financial reports, as appropriate, for use in presenting data to Department Leadership.

We Offer Exceptional Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages with 10+ paid holidays, paid family, sick and vacation leave
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

Learn more about what we have to offer here!

About Gainesville, Florida

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds

Expected Salary

$21.50 - $24.00 per hour

Required Qualifications

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Preferred

• Knowledge of myUFL as it relates to travel, fiscal functions, account reconciliations and monthly budgetary reporting.
• Knowledgeable of and experience with University and state regulations regarding fiscal, travel and budget. Proficiency in Microsoft Office programs, especially Excel.
• Self-motivated with the ability to work independently with demonstrated problem solving skills and attention to detail
• Ability to review fiscal data for accuracy and completeness, to understand and apply applicable rules, regulations, policies, and procedures.

Health Assessment Required:No

Applications Close: 13 November 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the United States. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.