Fiscal Assistant

Valley Mountain Regional Center Inc; Stockton (CA); On-site; USD 31,000 - 43,000; Full time

Job summary

Valley Mountain Regional Center Inc is seeking a detail-focused finance professional in Stockton, CA to process and verify payments for Purchase of Service (POS) requests and vendor invoices. You will ensure authorizations, contract rates, and balance accuracy to support our fiscal operations.

In this role you will assist vendors and internal staff with billing questions, participate in rotating check processing, and maintain organized fiscal files and reports.

Qualifications

• High school diploma or equivalent and four years of fiscal recordkeeping or claims processing experience.
• OR Associate’s degree in accounting with two years of fiscal recordkeeping or claims processing experience.
• Experience with vendor billing and POS processes preferred.

Responsibilities

• Process and verify POS requests and vendor invoices for accuracy and authorization.
• Balance entries and ensure contract rates are correctly applied.
• Provide technical billing support to vendors and staff.
• Maintain fiscal files and generate reports using agency systems.
• Handle sensitive inquiries with professionalism and accuracy.
• Support the Finance team with clerical tasks as needed.

Skills

Attention to detail

Organizational skills

Vendor relations

Billing & POS processing

Microsoft Excel

Microsoft Outlook

Communication & customer service

Fiscal recordkeeping

Education

High school diploma or equivalent

Associate’s degree in accounting

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Job Details

• Job Location: STOCKTON BRANCH - STOCKTON, CA 95202
• Salary Range: $22.38 - $31.48 Hourly

This is a great opportunity to put your attention to detail, fiscal experience, and organizational skills to work. If you're ready to process critical vendor payments, assist staff and providers, and play a key role in maintaining the financial processes that support the individuals we serve — this might be your next move.

What You’ll Do:

• Process & Verify Payments: Review and process Purchase of Service (POS) requests and vendor invoices — making sure authorizations are in place, contract rates are applied, and entries are accurate and balanced.
• Support Vendors & Staff: Provide technical assistance to vendors and internal staff on billing questions, POS processes, and other fiscal concerns.
• Ensure Timely Payments: Participate in the rotation for check processing and distribution to help ensure vendors are paid accurately and on time.
• Keep Things Organized: Maintain fiscal files, update tracking spreadsheets, and generate reports using agency systems.
• Handle Sensitive Public Contact: Assist vendors and staff with professionalism and accuracy, providing excellent customer service in a fiscal support role.

Key Responsibilities:

• Enter and process POS requests, including verifying accuracy, performing research, and balancing.
• Review, enter, and process vendor invoices (paper, e-bill, and e-attendance).
• Confirm billed services are prior authorized and amounts are in line with vendor contracts.
• Participate in rotating accrual and check processing responsibilities.
• Maintain fiscal files and spreadsheets to track activities.
• Provide technical support to vendors and staff regarding POS and billing questions.
• Run standard financial reports as needed using agency computer systems.
• Provide clerical support to the Finance team.
• Perform other related duties as assigned.

Why You’ll Love Working With Us:

• At Valley Mountain Regional Center, you’re not just processing numbers — you’re supporting services that change lives.
• You’ll work in a collaborative environment where your skills are valued, your work matters, and your team supports your success.
• We offer meaningful work, supportive leadership, and opportunities to grow your skills and advance your career.

Qualifications

What You’ll Bring/Qualifications:

Education & Experience

• High school diploma or equivalent and four (4) years of fiscal recordkeeping or claims processing experience.
• OR
• Associate’s degree in accounting and two (2) years of fiscal recordkeeping or claims processing experience.

Skills & Abilities

• Strong attention to detail and organizational skills.
• Ability to work effectively with vendors, staff, and agency partners.
• Knowledge of general office and bookkeeping procedures.
• Comfortable using Microsoft Outlook, Word, and Excel.
• Excellent communication and customer service skills.
• Ability to handle sensitive public contact with professionalism and accuracy.