Accounting Assistant II #2205

TCRC; Santa Barbara (CA); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Dental insurance

Vision insurance

Life insurance

Retirement plan

Referral program

Flexible spending account

Employee assistance program

Employee Tuition reimbursement

Job summary

TCRC in Santa Barbara is seeking an Accounting Assistant II (bilingual preferred) to perform advanced accounting duties, manage POS billings, and support internal controls. The role requires collaboration with the Finance & Administration team and interaction with vendors to ensure accurate invoicing and reconciliation.

This full-time position offers a comprehensive benefits package including health, dental, vision, retirement and more.

Qualifications

• B.A./B.S. degree in accounting, finance, economics or business with three years of accounting experience.
• N.A.
• A.A. degree or equivalent coursework with five years of applicable accounting experience.

Responsibilities

• Assist with electronic billing using the eBilling system, including generating invoices and reconciling to Certification.
• Run attendance reports for pro-rated billings and calculate payments per DDS approved rates.
• Verify accuracy of day program billing for attendance, holidays and half days.
• Train vendors to use the eBilling system.
• Manage POS monthly check runs, reconcile postings to cash requirements, and transmit payments.
• Assist auditors and maintain internal controls as specified in audits.
• Travel may be required to other TCRC offices and vendor locations.
• Assist with reissuing 1099s and other daily accounting tasks.

Skills

Accounting principles

Excel

Word

e-mail

Internet

Accounting

10-key by touch

Data entry

Education

Bachelor's degree in accounting/finance/economics/business

Associate degree or equivalent in accounting/finance/economics/business

Job description

**We have a current opening on our team for an Accounting Assistant II bilingual preferred**

Job Title

Accounting Assistant II Bilingual Preferred

Requisition

2205

Job Type

Full-time, Bargaining unit, Non-exempt

Location

Santa Barbara

Salary

$31.90-$35.16 hourly Depending upon experience/certification

$110 biweekly bilingual stipend if applicable

Benefits

• Health insurance
• Paid time off
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Referral program
• Flexible spending account
• Employee assistance program
• Employee Tuition reimbursement

Job Title

ACCOUNTING ASSISTANT II BILINGUAL PREFERRED

Job Summary:

Performs advanced accounting duties. Ensures POS billings are accurately recorded for a variety of service types. Performs internal control functions using system data. Problem solves and provides technical assistance to vendors and staff. Performs work in accordance with generally accepted accounting principles and practices.

Department:

Finance & Administration

Reports To:

Accounting Manager

Primary Functions: (May perform all or some of these duties)

• Assist with all aspects of electronic billing using the eBilling system – to include generating invoices, downloading electronic bills, deleting and re-creating invoices as needed, organizing distribution to vendors, uploading files upon receipt, and assisting in reconciling to Certification
• Follow up with service providers regarding requests for additional invoices and/or corrections to
• Access electronic bills directly online to verify compliance with required back-
• Run attendance reports for any pro-rated billings for residential facilities and calculate correct payment amount using Department of Developmental Services (DDS) approved
• Verify accuracy of day program billing for attendance, holidays and half days (if applicable).
• Train vendors to use eBilling system and the Service Provider
• Distribute, collect and verify completeness and accuracy of enrollment forms for eBilling system, Service Provider Portal and direct deposit and enter data into the system.
• Work with POS team to complete POS monthly check runs – to include reconciling all postings to cash requirements report, printing checks and EFTs, transmitting to the bank, and filing reports in Run check run reports before each check run to make sure payments are made accurately.
• Upload posted authorizations to the Service Provider Portal and generate emails that include authorizations to vendors.
• Assist in resolving any vendor payment Send correspondence as needed.
• Run queries and distribute weekly and monthly reports, including but not limited to duplicate authorizations, exceptions to service standards monitoring, Title 17 compliance, Trailer Bill Language (TBL) compliance, open authorizations by team, authorizations ending in specified month, and other reports identified to assist the POS team and Services and Supports department in maintaining a clean audit. Perform month end processes such as VOID’s, pre-paid’s, vendor refunds and adjustments. Update the Journal Entry Log on a monthly basis.
• Participate with auditors and managers in external CPA and DDS audits as well as assist with internal audits. Maintain internal controls as specified in the audits.
• Assist in maintaining Department of Finance & Administration, POS Job Notebook to include documenting processes and procedures.
• Provide backup specifically for the other Accounting Assistant II positions and for all daily functions in POS team as needed.
• Work on various special projects as requested by the POS Accounting Manager, Controller and CFO
• Research and keep current on accounting standards, best practices, policies and procedures.
• Travel may be required to other TCRC offices, vendor locations and other Regional Centers
• Assist with filing and mailings as needed
• Assist with reissuing 1099s requested by vendors
• In-Home Support Services (IHSS) data tracking
• Other duties as assigned

Knowledge, Abilities, and Other Skills Required:

• Strong knowledge of accounting principles and procedures and ability to apply these in the work
• Intermediate to advanced skill level for Excel, Word, e-mail, Internet and accounting
• Ability to provide technical assistance on the use of Excel and accounting
• Ability to analyze situations accurately and adopt an effective course of Problem solving experience.
• Successful and timely management of multiple projects and tasks
• Excellent interpersonal and customer service Communicates with respect, openly, directly and effectively. Responds professionally.
• Positive and responsive attitude.
• Excellent organizational and planning
• Ability to work effectively with a variety of different Team player.
• Thinks ahead, minimizing potential Proactive in identifying areas to improve.
• Takes initiative to learn new procedures and computer
• 10-key by touch
• Data entry

Minimum Qualifications:

• B.A. / B.S. degree in accounting, finance,, economics or business and three years of accounting or finance experience. OR
• A.A. degree or equivalent coursework or professional education in accounting, finance, economics or business and five years of increasingly responsible accounting or finance experience.

Other Requirements:

• A valid California Driver’s License, clean driving record and proof of automobile insurance are required.

Physical Requirements:

Adequate manual dexterity and coordination for operation of an automobile, computer, and other standard office equipment is required for this position. The ability to sit at a workstation for long periods of time, the ability to read, write and comprehend large amounts of written material such as reports and regulations, use the telephone, and communicate via electronic mailare allrequired on a daily basis. The use of an automobile and the ability to drive is absolutely required on a daily basis. The ability to stand, sit or walk for moderate distances on uneven terrain is also required on a daily basis.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or control and reach with hands and arms. The employee frequently is required to stand, sit, walk, push, pull, kneel, stoop, bend, and squat. The employee must frequently lift and/or move up to10 lbs and infrequently up to20 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Each of these physical tasks is an essential function of the position.