Senior Fiscal Grants Analyst - Head Start

Adams County; Westminster (CO); Vor Ort; USD 85.000 - 110.000; Vollzeit

Zusammenfassung

Adams County in Westminster, CO, is seeking an experienced Grant Administrator/Finance professional to manage complex accounting tasks within the Head Start department. You will perform trend analyses, evaluate grant regulations, monitor expenditures, and lead process improvements to ensure compliance with fiscal oversight.

You will develop grant budgets, prepare annual budgets for director review, and coordinate with state reporting and audits.

Qualifikationen

• GAAP principles and practices.
• Budgeting and financial planning.
• Mathematical statistics and financial analysis.
• Prepare fiscal reports and complex budgets in a clear, professional manner.
• Proficient in English written and spoken communication.
• Interpret and apply laws, codes, and regulations relevant to grants.

Aufgaben

• Develop and maintain systems to facilitate grant budgeting and tracking.
• Lead annual grant budget preparation for submission to Director and BOCC.
• Prepare Grant Cost Allocation Plans (CAP) and monitor for accuracy.
• Produce monthly fiscal and budget reports for oversight boards.
• Prepare Expenditure Authorizations and related BIS summaries.
• Perform quality checks on vouchers and PC statements prior to approvals.
• Advise grant administrator on Annual State Plan with EA, BIS, and cost projections.
• Monitor program expenditures to ensure alignment with budgets and grant requirements.
• Track monthly budget projections by program and adjust as needed.
• Coordinate with external monitors and auditors on accounting matters.
• Support internal control improvements and fiscal procedures.

Kenntnisse

GAAP knowledge

Budgeting & finance

Financial analysis

Communication skills

Ausbildung

Bachelor's Degree in Finance/Accounting

Jobbeschreibung

To perform a wide variety of responsible and complex accounting and financial tasks, supporting a section of the Head Start department. Responsibilities will include trend and scenario analysis, evaluation of grant regulations and requirements for obligations, ability to foresee spending irregularities with the frequent monitoring of programs, leading the development and implementation of process improvements, proposing applicable changes to policies and procedures, maintaining program compliance with regular fiscal oversight, and acting as a management team member leading in the evaluation of financial consequences of decisions.

• Develop and maintain systems, methods, and procedures to facilitate grant budgeting and tracking of allocations.
• Lead the preparation of annual grant budget for submission to Director and BOCC.
• Preparation of grant Cost Allocation Plan (CAP).
• Regular monitoring of the CAP to ensure formulas are accurate and in compliance.
• Preparation of monthly fiscal and budget reports for oversight boards.
• Preparation of Expenditure Authorizations (EAs) and associated business information summaries (BIS).
• Quality control check of vouchers, P-Card statements, etc. prior to grant administrator approval.
• Advise and assist grant administrator with preparation of Annual State Plan that includes original Expenditure Authorization (EA), Business Information Summaries (BIS), and cost projections.
• Preparation of annual grant Cost Projection and follow-up to ensure expenditures are within budget.
• Monthly monitoring of program expenditures to ensure proper allocation to appropriate programs and cost pools.
• Prepare/track monthly budget projection for each program to ensure compliance with allowable expenditure rates as stated in Annual Plan.
• Recommend and reallocate budgeted grant cost categories as necessary.
• Prepare annual sample of vouchers and PC expenditures for audit.
• Regular meetings with grant administrator to discuss fiscal and budget status and strategies.
• Prepare monthly expense reports for grant administrator, program supervisors, and necessary state reporting.
• Prepare and submit grant cash draw requests to state.
• Attend quarterly financial managers meetings with state.
• Prepare yearly contract close-out packages.
• Prepare historical trend analysis information of actual expenditures by program.
• Prepare a monthly line-item budget by program, which supports tracking of yearly grant budget.
• Track training institution expenditures and cost per client.
• Prepare cost/benefit analysis for training programs and outcomes resulting from participant expenditures.
• Monitor and advise administrator on contract monies, track amounts billed and paid against allocations.
• Develop processes to remediate reconciling items from occurring and identify solutions.
• Key liaison for external monitors and independent auditors on accounting matters.
• Responsible to champion improvements to internal control and fiscal procedures.
• Perform other related duties and responsibilities as required.

To be successful, our ideal candidate should have the following knowledge, skills and abilities:

• Generally Accepted Accounting Principles (GAAP).
• Principles, methods, and practices of budgeting and finance.
• Principles and practices of mathematics statistics and financial analysis.
• Business letter writing and complex fiscal report preparation.
• Proper English usage, spelling, grammar, and punctuation.
• Interpret, apply, and provide advice regarding pertinent Federal, State, and local laws, codes and regulations.
• Interpret, apply, and contribute to administrative and departmental policies and procedures.
• Understand the organization and operation of the county and of outside agencies as necessary to assume assigned responsibilities.
• Communicate clearly and concisely, both orally and in writing.
• Participate in the development of the agency's five-year Consolidated Plan and annual Action Plan.
• Ensure compliance and audit-readiness by maintaining master files.
• Perform special projects and assignments as requested as they relate to fiscal operations.
• Determine long-term financial consequences and make funding suggestions to ensure the department is within budget and in compliance with grant requirements.
• Compile and maintain accurate, complex, and extensive records.
• Maintain calendar with fiscal/grant deadlines.
• Research, analyze, and summarize financial data.
• Provide input to executive decisions regarding fiscal requests, training requests, attendance, and reconciliation of grant expenditures.
• Analyze situations carefully and adopt effective courses of action.
• Work independently in the absence of supervision.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

• Experience: A minimum of four (4) years of Grant Administration, Finance, Budgeting, Accounting, or related experience.
• Education and Training: Bachelor's Degree from an accredited college or university with major course work in Finance, Business Administration, or Accounting.
• License or Certificate: None.
• Background Check: Must pass a criminal background check.