Fiscal Accounts Technician II

Maryland; Baltimore (MD); Hybrid; USD 48,000 - 60,000; Full time

Benefits offered by this job

State employee benefits

Job summary

The Maryland State Department of Education is seeking a payments specialist to process vendor and employee reimbursements and manage expense workflows in a hybrid work setting at the Nancy S. Grasmick Education Building in Baltimore.

You will review entries, generate TSO uploads, coordinate with programs to correct errors, and respond to employee inquiries, supporting effective public finance operations for education and related services.

Qualifications

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• One year of experience reconciling agency accounting systems or developing automated spreadsheets/reports using accounting software.

Responsibilities

• Process payments and reimbursements to vendors and employees.
• Review expense entries for backup and approvals.
• Create TSO upload file from journal entries.
• Correct entry errors with program staff.
• Review RStars interface postings.
• Upload expense reports to Google Drive in a timely manner.

Skills

Accounting reconciliation

Automated spreadsheets

Budgeting analysis

Financial data entry

Customer inquiries handling

Education

High school diploma or equivalent

Tools

ADPICS

FMIS

Google Drive

Excel

Job description

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

ASTD12
State Salary Guidelines May Apply

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 W. Baltimore Street 
Baltimore, MD 21201
Hybrid schedule available (up to 3 telework days permitted each week)

Main Purpose of Job

The main purpose of this position is to process payments and reimbursements to vendors and employees for the expenses and charges incurred in ensuring effective systems of public education, library services, rehab services, and Early Childhood Development.

• Key Employee Expense forms that have been reviewed by the Advance Accountant��
• Review entries to ensure they have all necessary backup and approvals
• Create the TSO upload file from these journal entries�
• Work with programs/staff who have errors in their entries to correct the errors
• Review RStars to ensure the interface is posted��
• Process direct vouchers in ADPICS, which interfaces to FMIS to pay credential invoices�
• Answered inquiries from employees regarding payment of expense account and working fund transactions
• Upload the expense reports to Google Drive in a timely manner�

MINIMUM QUALIFICATIONS

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.
• 1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.
• 2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

• Experience with Inventory Management
• Experience with Payroll

LIMITATIONS ON SELECTION

This position is limited to current State of Maryland Employees who work in the Division of Finance.

SPECIAL REQUIREMENTS

Candidates must consent to a State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

BENEFITS

STATE OF MARYLAND BENEFITS