FISCAL ACCOUNTS CLERK II Accounts Payable

State of Maryland; Maryland; On-site; USD 42,000 - 56,000; Full time

Job summary

The State of Maryland's Maryland State Police, Aviation Command, based in Middle River, MD, seeks an Accounts Payable Clerk to prepare, review and process invoices using the statewide FMIS system. The role ensures invoices are accurate, approved for payment, and submitted for processing.

Responsibilities include verifying source documents, tracking discrepancies, updating FMIS records, and supporting the Accounts Payable and General Accounting teams as needed.

Qualifications

• Education: High school graduate or GED.

Responsibilities

• Review and verify source documents such as invoices, receipts, vouchers, Purchase Orders for payment.
• Enter and update accounts; verify transactions in FMIS and transmit to State Comptroller.
• Maintain Accounts Payable records; communicate with vendors and internal staff.
• Assist other Finance units as needed.

Education

High school diploma or GED

Tools

FMIS

Microsoft Office

Google Applications

Job description

GRADE

ASTD10

LOCATION OF POSITION

Maryland State Police, Aviation Command

3023 Strawberry Point Road

Middle River, MD 21220

Main Purpose of Job

This position prepares, reviews and processes invoices received by the Department for payments using the statewide FMIS system. This position ensures that invoices are accurate, approved for payment, and submitted to Finance for payment processing. Must be able to identify discrepancies, communicate with department involved and resolve.

POSITION DUTIES

• Review and verify source documents such as invoices, receipts, vouchers, Purchase Orders for payment to vendors. Maintains accurate data by entering and updating accounts when additional information is received. Verify financial transactions have been entered, released, and transmitted to the State Comptroller.
• Tracks inaccuracies in account balances and financial transactions entered into FMIS. Interact with vendors, other Division personnel, and end-users concerning invoices received by the Department. Updates MSPAC Accounts Payable records utilizing Google Docs.
• Handles all other duties assigned, such as accurately filing invoices, purchase orders, and other similarly related clerical tasks deemed appropriate.
• Provide assistance to other Finance Division units such as Accounts Payable and General Accounting on an as needed basis.

Minimum Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes

• Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.
• Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.
• A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Preferred Qualifications

• Proficient in Accounts Payable process in State of Maryland Financial Management Information System (FMIS).
• Proficient in Microsoft Office and Google Applications.

DESIRED OR PREFERRED QUALIFICATIONS

• Proficient in Accounts Payable process in State of Maryland Financial Management Information System (FMIS).
• Proficient in Microsoft Office and Google Applications.

SELECTION PROCESS

The selection process for this recruitment will involve a review of each application. Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST, BETTER or QUALIFIED category. The list will be used by the hiring manager to select the individual to fill the vacancy. The list will be valid for one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

Bilingual applicants are encouraged to apply.

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.