First-Year Admissions Evaluator & Coordinator (Student Services Professional II)

San Diego State University; Calexico (CA); On-site; USD 57,000 - 81,000; Full time

Benefits offered by this job

Holiday leave

CalPERS retirement

Health coverage

CSU tuition waiver

FlexCash

Life and disability insurance

Campus & Community

Job summary

San Diego State University, Imperial Valley is seeking a First-Year Admissions Evaluator & Coordinator to determine admission eligibility for first-time freshman applicants. The role involves careful review of applications, transcripts, and coursework to ensure CSU requirements are met while supporting students, families, and counselors.

The position requires attention to detail, problem-solving in a high-volume environment, and collaboration within Enrollment Services on campus in Calexico, CA.

Qualifications

• University-level degree or equivalent required.
• Two years in student services or admissions preferred.
• Bilingual English/Spanish is highly desirable.
• Experience reviewing educational transcripts is preferred.
• Familiarity with student information systems is preferred.

Responsibilities

• Evaluate first-year applications to determine CSU admission eligibility.
• Review transcripts, GPA, and coursework for eligibility accuracy.
• Interpret CSU policies while resolving eligibility questions.
• Respond to applicants and counselors regarding requirements and status.
• Maintain accurate applicant records in admissions systems.

Skills

University admissions

Advising

Bilingual English/Spanish

Office software

Data entry

Transcript review

Student information systems

Diverse student population

Education

Bachelor’s degree or higher

Tools

PeopleSoft/Campus Solutions

Job description

Position Summary

The First-Year Admissions Evaluator & Coordinator plays an important role in welcoming the next generation of students at San Diego State University, Imperial Valley by helping determine admission eligibility for first-time freshman applicants. This position carefully reviews applications, transcripts, and academic coursework to ensure applicants meet CSU admission requirements while providing knowledgeable support to students, families, and high school counselors throughout the process. The role also evaluates applications requiring specialized review, including international coursework and special admission populations. This is an excellent opportunity for a detail-oriented, student-centered professional who enjoys analyzing academic records, solving complex eligibility questions, and helping students take an important step toward their college journey.

Key Responsibilities

• Evaluate first-year applications, high school transcripts, GPA, and college preparatory coursework to determine CSU admission eligibility.
• Review applications requiring specialized processing, including international coursework, compact programs, and other special admission populations.
• Interpret and apply CSU and university admission and residency policies while exercising independent judgment to resolve eligibility questions.
• Respond to applicants, families, and high school counselors regarding admission requirements, residency, application status, and related processes.
• Maintain accurate applicant records and documentation using student information systems, databases, and other admissions technologies.

Why Join Us?

• Play a direct role in helping prospective students begin their journey to SDSU.
• Develop specialized expertise in admissions evaluation, transcript review, and CSU eligibility requirements.
• Support a diverse applicant population through clear, responsive, and bilingual communication.
• Apply analytical and problem-solving skills in a fast-paced, high-volume admissions environment.
• Join a collaborative enrollment services team committed to access, accuracy, and student success.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated as exempt under FLSA and is not eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in Imperial Valley in Calexico, CA which is located two hours east of the San Diego campus.

Department Summary

SDSU Imperial Valley serves as a vital regional campus of San Diego State University, dedicated to providing high-quality higher education to the desert areas of southeastern California. As an integral unit of the university, it operates under the same rigorous academic standards, governance structure, and institutional policies as the main San Diego campus.

Enrollment Services comprises Undergraduate and Graduate Admissions, Office of the Registrar, Prospective Student Services, Out of State, Specialized and International Recruitment, and Enrollment Services Communications. Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation.

Education and Experience

Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience.

Key Qualifications

• Previous experience in a university setting in admissions, advising, evaluations or other student service related office.
• Bilingual – English and Spanish.
• Experience using Microsoft Office applications and Google applications.
• Experience in data entry and updating database records.
• Professional experience reviewing/evaluating educational transcripts is preferred.
• Professional experience using a student information system at a college or university (People Soft/Campus Solutions) is preferred.
• Professional experience working in a University Admissions office with a diverse student population is preferred.

Compensation and Benefits

Salary is based on your experience, education, and qualifications, within the department’s budget and equity guidelines.

CSU Classification Salary Range: $5,083 - $7,228/month; hiring salary not expected to exceed $5,083/month.

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person’s identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy.