First-Year Admissions Evaluator & Coordinator (Student Services Professional II)

CSU; San Diego (CA); On-site; USD 57,000 - 81,000; Full time

Benefits offered by this job

Generous paid holidays

CalPERS retirement

Health coverage

CSU tuition fee waiver

FlexCash

Life and disability insurance

Job summary

SDSU Imperial Valley is seeking a First-Year Admissions Evaluator & Coordinator to review applications and determine CSU eligibility for first-time freshmen. The role includes evaluating transcripts, international coursework, and special populations, while supporting students, families, and counselors.

The position requires bilingual English/Spanish communication, strong attention to detail, and experience with student information systems. On-campus work in Imperial Valley (Calexico) is expected.

Qualifications

• Experience in university admissions, advising or evaluations.
• Bilingual English and Spanish required.
• Proficiency with MS Office and Google applications.
• Experience with data entry and updating student records.
• Experience reviewing educational transcripts preferred.
• Experience using a university SIS (PeopleSoft/Campus Solutions) preferred.
• Experience in a diverse university Admissions office preferred.

Responsibilities

• Evaluate first-year applications, transcripts, GPA and coursework to determine eligibility.
• Review specialized applications including international coursework and special populations.
• Interpret CSU policies and resolve eligibility questions with independent judgment.
• Respond to applicants, families and counselors regarding requirements and status.
• Maintain accurate records using admissions systems and databases.

Skills

University admissions experience

Bilingual English/Spanish

Microsoft Office

Google applications

Data entry & database updates

Transcript evaluation experience

PeopleSoft/Campus Solutions

Education

Bachelor’s degree or higher

Tools

PeopleSoft/Campus Solutions

Job description

Position Summary

First-Year Admissions Evaluator & Coordinator plays an important role in welcoming the next generation of students at San Diego State University, Imperial Valley by helping determine admission eligibility for first-time freshman applicants. This position carefully reviews applications, transcripts, and academic coursework to ensure applicants meet CSU admission requirements while providing knowledgeable support to students, families, and high school counselors throughout the process. The role also evaluates applications requiring specialized review, including international coursework and special admission populations. This is an excellent opportunity for a detail-oriented, student-centered professional who enjoys analyzing academic records, solving complex eligibility questions, and helping students take an important step toward their college journey.

Key Responsibilities

• Evaluate first-year applications, high school transcripts, GPA, and college preparatory coursework to determine CSU admission eligibility.
• Review applications requiring specialized processing, including international coursework, compact programs, and other special admission populations.
• Interpret and apply CSU and university admission and residency policies while exercising independent judgment to resolve eligibility questions.
• Respond to applicants, families, and high school counselors regarding admission requirements, residency, application status, and related processes.
• Maintain accurate applicant records and documentation using student information systems, databases, and other admissions technologies.

Why Join Us?

• Play a direct role in helping prospective students begin their journey to SDSU.
• Develop specialized expertise in admissions evaluation, transcript review, and CSU eligibility requirements.
• Support a diverse applicant population through clear, responsive, and bilingual communication.
• Apply analytical and problem-solving skills in a fast-paced, high-volume admissions environment.
• Join a collaborative enrollment services team committed to access, accuracy, and student success.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated as exempt under FLSA and is not eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in Imperial Valley in Calexico, CA which is located two hours east of the San Diego campus.

Department Summary

SDSU Imperial Valley serves as a vital regional campus of San Diego State University, dedicated to providing high-quality higher education to the desert areas of southeastern California. As an integral unit of the university, it operates under the same rigorous academic standards, governance structure, and institutional policies as the main San Diego campus.

Established in 1959 by the California State Legislature, the college has a long-standing history of community impact. Today, it operates across two distinct locations in Imperial County: Calexico Campus & Brawley Campus.

SDSU Imperial Valley is committed to student success, offering a diverse array of academic pathways designed to help matriculated students achieve their professional and educational goals. Our curriculum includes: Four-year and two-year undergraduate degrees, graduate-level degree programs and post-baccalaureate teaching and professional credential programs.

We are a growing and dynamic academic environment, currently powered by a dedicated team of 265 faculty, staff members, and student assistants. We pride ourselves on fostering a supportive, inclusive atmosphere that reflects the vibrant culture of the Imperial Valley.

Enrollment Services comprises Undergraduate and Graduate Admissions, Office of the Registrar, Prospective Student Services, Out of State, Specialized and International Recruitment, and Enrollment Services Communications. Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation.

For more information regarding the Enrollment Services, click here.

Education and Experience

Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis.

Possession of the required knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience.

Key Qualifications

• Previous experience in a university setting in admissions, advising, evaluations or other student service related office.
• Bilingual – English and Spanish.
• Experience using Microsoft Office applications and Google applications.
• Experience in data entry and updating database records.
• Professional experience reviewing/evaluating educational transcripts is preferred.
• Professional experience using a student information system at a college or university (People Soft/Campus Solutions) is preferred.
• Professional experience working in a University Admissions office with a diverse student population is preferred.

Compensation and Benefits

Compensation:

Salary is based on your experience, education, and qualifications, within the department’s budget and equity guidelines.

• CSU Classification Salary Range: $5,083 - $7,228/month; hiring salary not expected to exceed $5,083/month.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Principles of Community

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, accessibility, and equal opportunity for all.

Supplemental Information

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa).Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of theImmigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Danan Pacheco ([e-mail]).