Financial Services Manager (20777020)

Hillsborough; Hillsborough (CA); Hybrid; USD 140,000 - 210,000; Full time

Benefits offered by this job

Retirement benefits (CalPERS)

Health insurance plans

Dental and Vision coverage

Vacation & holidays

Wellness program

Lif e insurance

Life insurance

Job summary

The Town of Hillsborough is seeking an experienced finance professional to lead the Finance Department under the Director or Assistant Director of Finance. The role is responsible for managing accounting functions, budgeting, and financial operations, ensuring GAAP compliance and timely reporting.

The incumbent will supervise staff, coordinate audits, and drive process improvements within a public-sector finance environment.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration or a related field. A Master’s Degree preferred. CPA or CPFO desirable.
• Five (5) years increasingly responsible experience in accounting or auditing work, preferably in public sector.
• Two (2) years of supervisory experience.
• Strong leadership, management and supervisory skills.
• Experience with budgeting, financial reporting and audits.

Responsibilities

• Plan, organize, lead and control the work of staff in accounting, financial reporting, budgeting, accounts payable, payroll and other areas.
• Coordinate the development and administration of the Town budget.
• Oversee month-end and year-end close, audits and financial reporting deadlines.
• Ensure accuracy and timeliness of financial reports to Federal, State and other agencies.
• Manage and improve internal controls over cash handling and financial processes.

Skills

Leadership

Supervision

Budgeting

GAAP

Excel

Education

Bachelor's degree in Accounting/Finance/Business Administration

Master's degree preferred

CPA or CPFO desirable

Tools

ERP systems

Microsoft Excel

Job description

The Town of Hillsborough (pop. 11,574) is a residential community 13 miles south of San Francisco. Since its incorporation in 1910, the Town has been known for its rural charm and mild climate year round. Private and public schools in Hillsborough have been internationally and nationally recognized for academic excellence. The Town operates with a Council-Manager form of government. Residents voluntarily serve on the Citizens Communications Advisory Committee, Financial Advisory Committee, Administrative Hearing Panel and the Architecture and Design Review Board. The Town provides a full range of municipal services including police and fire protection, water delivery and wastewater collection.

Under the general supervision of the Director of Finance and/or the Assistant Director of Finance, this position is assigned to functional areas and, if assigned, is responsible for managing the accounting functions; coordinating the activities of budget and financial operations; and other assigned functional areas of the Department of Finance. This position requires independent judgment and initiative in maintaining the Town’s accounting system by applying generally accepted accounting principles and standards.

Definition

Under the general supervision of the Director of Finance and/or the Assistant Director of Finance, this position is assigned to functional areas and, if assigned, is responsible for managing the accounting functions; coordinating the activities of budget and financial operations; and other assigned functional areas of the Department of Finance. This position requires independent judgment and initiative in maintaining the Town’s accounting system by applying generally accepted accounting principles and standards.

Supervision Received And Exercised

Receives general direction from the Director of Finance and/or the Assistant Director of Finance. Exercises direct and general supervision over operational administrative support staff within the finance department.

Class Characteristics

This is a management classification that assists in overseeing, directing, and participating in all activities of the Finance Department. The incumbent is partially responsible for oversight of the day-to-day activities of the Finance Department, while providing professional-level support to the Director of Finance. Successful performance of the work requires strong organizational skills and understanding of segregation of operational duties.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plan, organize, lead and control the work of staff who are involved in providing services related to general accounting, financial reporting, budgeting, accounts payable, utility billing, revenue services, business license, payroll, and other assigned functional areas.
• Develop and implement the goals, objectives, performance measures and priorities for assigned programs. Monitor and evaluate the efficiency and effectiveness of service delivery methods. Identify opportunities for improvement and direct the implementation of changes.
• Select, train, supervise and evaluate assigned staff.
• Plan and manage assigned areas of the month-end and year-end closing; interim and final audits for the Town. Take a lead role in overseeing the work of finance staff in meeting the year-end financial reporting and audit deadlines. Review of audit materials and financial statements; and prepare response to audit findings.
• Ensure accuracy and timely submittal of financial reports for Federal, State and other agencies, including the Annual Comprehensive Financial Report.
• Coordinate the development and administration of the Town budget.
• Implement and maintain effective internal accounting control; ensure proper segregation of duties and Town assets are safeguarded.
• Direct the monthly reconciliation of each asset and liability account of the Town.
• Direct the preparation and processing of accounts payable, accounts receivable, payroll, and cash deposits.
• Prepare quarterly financial and investment reports.
• Oversee internal controls in cash handling and collections.
• Conduct a wide variety of special studies; prepare detailed and analytical accounting, budget, financial, statistical, narrative and staff reports.
• Monitor, interpret and review changes to relevant Federal and State laws and regulations. Develop, recommend and implement changes to Town’s accounting policies and procedures to ensure compliance with new accounting standards, laws, ordinances and regulations.
• Manage and review the enterprise resource planning system of the Town and new financial computer applications to ensure data integrity and effective internal control; and compliance with generally accepted accounting principles.
• Investigates and follows-up on citizen requests for service, complaints, and requests for information.
• Perform other duties as assigned.

Qualifications

Knowledge of:

• Principles, practices, methods and techniques used in budgeting, and municipal accounting, including Generally Accepted Accounting Principles (GAAP).
• Quantitative and management analysis techniques to determine fiscal impacts.
• Computer based accounting and financial systems.
• Principles and practices of effective supervision.
• Contract administration.
• Advanced Microsoft applications including Excel and other computer software.

Ability to:

• Use effective leadership and supervisory skills to promote a motivated and highly performing finance team.
• Supervise, train, and evaluate personnel.
• Plan, organize, and complete special projects.
• Design, implement, and evaluate programs.
• Apply professional accounting principles to the maintenance of complex fiscal accounting records.
• Perform internal auditing of governmental and enterprise functions.
• Establish and maintain satisfactory working relationships with the public and Town employees.
• Negotiate and administer contracts.
• Prepare, administer and monitor the budget.
• Prepare costing analysis for projects and negotiations.
• Analyze financial information.
• Oversee the automation of financial applications.
• Communicate clearly and concisely in both written and oral form.

Education and Experience:

• Bachelor’s Degree in Accounting, Finance, Business Administration or a related field. A Master’s Degree in one of the above fields is preferred. CPA or CPFO is highly desirable.
• Five (5) years increasingly responsible experience in accounting or auditing work preferably in a public sector environment.
• Two (2) years of supervisory experience.
• Effective leadership, management, and supervisory skills.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and to operate a motor vehicle and to visit various Town and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicatein person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 15 pounds with the use of proper equipment.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Benefits provided to the Town’s management staff include thefollowing:

• 2% @60 retirement benefit for Classic PERS members, 2% @62 benefit for New PERS members
• The Town offers a choice of medical plans available through CalPERS. The Town contributes up to the Blue Shield family coverage rate.
• $2500 per family member per year for dental
• $350per family member per year for vision
• The Town contributes between 2-4% of base salaryper month towards a Retirement Health Savings Account
• Participation in Social Security
• 100% Town-paid long-term disability insurance
• Town-paid life insurance
• Ten to twenty-five days annual vacation, based on length of service
• Eleven paid holidays per year, and oneDay of Reflection and two days of the employee’s choice
• Fourteen days sick leave per year
• 40hours per year of administrative leave
• Employee Rental Moving Assistance Program
• Town contributions toward cell phone
• Up to $600per year towards Employee Wellness Program
• Other programs include: Employee Assistance Program, Flexible Spending (Section 125) plan, Deferred compensation, Tuition reimbursement, credit union membership