Financial Services Manager

Town of Hillsborough; Hillsborough (CA); On-site; USD 110,000 - 160,000; Full time

Job summary

The Town of Hillsborough is seeking a seasoned finance professional to manage accounting functions, financial reporting, budgeting, payroll and related operations. You will lead a staff, ensure GAAP compliance, oversee month‑end and year‑end closes, audits, internal controls and ERP systems, and report to the Director of Finance. A Bachelor’s degree is required; Master’s or CPA/CPFO is desirable.

Able to foster teamwork and drive process improvements in a small town finance department.

Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• Five years of progressive accounting or auditing experience.
• Two years of supervisory experience and leadership abilities.

Responsibilities

• Plan, organize, lead and control staff involved in general accounting, budgeting, payroll and related services.
• Develop goals, monitor performance and implement improvements.
• Supervise staff, conduct training and performance evaluations.
• Plan month-end and year-end closings; support audits and financial statements.
• Ensure timely and accurate financial reporting to agencies and management.
• Maintain internal controls and safeguard Town assets.
• Coordinate the Town budget and ERP system management.

Skills

GAAP knowledge

Budgeting

Financial reporting

Supervision

Internal controls

Microsoft Excel

Accounting software

Education

Bachelor's degree in accounting/finance

Master's degree preferred

CPA or CPFO desirable

Tools

ERP systems

Financial systems

Excel

Job description

Definition

Under the general supervision of the Director of Finance and/or the Assistant Director of Finance, this position is assigned to functional areas and, if assigned, is responsible for managing the accounting functions; coordinating the activities of budget and financial operations; and other assigned functional areas of the Department of Finance. This position requires independent judgment and initiative in maintaining the Town’s accounting system by applying generally accepted accounting principles and standards.

Supervision Received And Exercised

Receives general direction from the Director of Finance and/or the Assistant Director of Finance. Exercises direct and general supervision over operational administrative support staff within the finance department.

Class Characteristics

This is a management classification that assists in overseeing, directing, and participating in all activities of the Finance Department. The incumbent is partially responsible for oversight of the day-to-day activities of the Finance Department, while providing professional-level support to the Director of Finance. Successful performance of the work requires strong organizational skills and understanding of segregation of operational duties.

Examples of typical job functions

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plan, organize, lead and control the work of staff who are involved in providing services related to general accounting, financial reporting, budgeting, accounts payable, utility billing, revenue services, business license, payroll, and other assigned functional areas.

• Develop and implement the goals, objectives, performance measures and priorities for assigned programs. Monitor and evaluate the efficiency and effectiveness of service delivery methods. Identify opportunities for improvement and direct the implementation of changes.

• Select, train, supervise and evaluate assigned staff.

• Plan and manage assigned areas of the month-end and year-end closing; interim and final audits for the Town. Take a lead role in overseeing the work of finance staff in meeting the year-end financial reporting and audit deadlines. Review of audit materials and financial statements; and prepare response to audit findings.

• Ensure accuracy and timely submittal of financial reports for Federal, State and other agencies, including the Annual Comprehensive Financial Report.

• Coordinate the development and administration of the Town budget.

• Implement and maintain effective internal accounting control; ensure proper segregation of duties and Town assets are safeguarded.

• Direct the monthly reconciliation of each asset and liability account of the Town.

• Direct the preparation and processing of accounts payable, accounts receivable, payroll, and cash deposits.

• Prepare quarterly financial and investment reports.

• Oversee internal controls in cash handling and collections.

• Conduct a wide variety of special studies; prepare detailed and analytical accounting, budget, financial, statistical, narrative and staff reports.

• Monitor, interpret and review changes to relevant Federal and State laws and regulations. Develop, recommend and implement changes to Town’s accounting policies and procedures to ensure compliance with new accounting standards, laws ordinances and regulations.

• Manage and review the enterprise resource planning system of the Town and new financial computer applications to ensure data integrity and effective internal control; and compliance with generally accepted accounting principles.

• Investigates and follows-up on citizen requests for service, complaints, and requests for information.

• Perform other duties as assigned.

Qualifications

Knowledge of

• Principles, practices, methods and techniques used in budgeting, and municipal accounting, including Generally Accepted Accounting Principles (GAAP).

• Quantitative and management analysis techniques to determine fiscal impacts.

• Computer based accounting and financial systems.

• Principles and practices of effective supervision.

• Contract administration.

• Advanced Microsoft applications including Excel and other computer software.

Ability to

• Use effective leadership and supervisory skills to promote a motivated and highly performing finance team.

• Supervise, train, and evaluate personnel.

• Plan, organize, and complete special projects.

• Design, implement, and evaluate programs.

• Apply professional accounting principles to the maintenance of complex fiscal accounting records.

• Perform internal auditing of governmental and enterprise functions.

• Establish and maintain satisfactory working relationships with the public and Town employees.

• Negotiate and administer contracts.

• Prepare, administer and monitor the budget.

• Prepare costing analysis for projects and negotiations.

• Analyze financial information.

• Oversee the automation of financial applications.

• Communicate clearly and concisely in both written and oral form.

Education and Experience

• Bachelor’s Degree in Accounting, Finance, Business Administration or a related field. A Master’s Degree in one of the above fields is preferred. CPA or CPFO is highly desirable.

• Five (5) years increasingly responsible experience in accounting or auditing work preferably in a public sector environment.

• Two (2) years of supervisory experience.

• Effective leadership, management, and supervisory skills.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and to operate a motor vehicle and to visit various Town and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicatein person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 15 pounds with the use of proper equipment.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.