Financial Orchestrator & Office Operations Lead

Austincc; North Carolina; Hybrid; USD 42,000 - 65,000; Full time

Job summary

Dracoe, a defense technology and manufacturing company, seeks an organized Accounting Coordinator to manage day-to-day accounting, procurement support, asset records, and front-desk duties at our Kentucky facility. This is a hands-on role requiring discretion and reliability to support Finance and Operations.

The position covers multiple areas including accounts payable, procurement, asset management, and visitor coordination.

Qualifications

• Two or more years in accounting, bookkeeping, or accounts payable/receivable with some purchasing or office admin exposure.
• Working knowledge of double-entry accounting and the purchase order to payment cycle.
• Experience preparing reconciliations and supporting a month-end close.
• Strong Excel skills and ability to learn new systems quickly.
• Demonstrated accuracy with detail-heavy, repetitive work under deadline.
• U.S. Citizen; able to pass background check and drug test.

Responsibilities

• Code invoices, receipts, and card charges to the correct department, project, or R&D effort.
• Assemble complete payment packets for review and payment.
• Reconcile credit card and bank activity; research and clear open items.
• Chase outstanding receipts and documentation against monthly close deadlines.
• Prepare recurring journal entry support and close schedules for review.
• Support accounts receivable: prepare customer invoices, track aging, and follow up on balances.
• Collect and maintain W-9s, certificates of insurance, and vendor tax docs; support 1099 prep.
• Interface with external accounting firm providing backup and documentation.
• Review employee expense submissions for policy compliance and coding.
• Maintain audit-ready documentation and filing across entities.
• Serve as internal contact for spend policy questions.

Skills

Two+ years accounting

Attention to detail

Time management

Verbal & written communication

Professional discretion

Education

Associate degree in accounting or equivalent

Tools

Excel

ERP software

GL accounting systems

Procurement platforms

Job description

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Modern WarfareHas Changed.
Low-cost autonomous systems are reshaping the battlefield.
Mass matters. Speed matters.
And the ability to manufacture, adapt and field capability at scale matters more than ever.
Dracoe Was Built For This Reality.
Dracoe is an American defense technology and manufacturing company built around the requirements of the modern fight. Veteran-owned and headquartered in North Carolina, we design, manufacture and integrate unmanned systems and critical components; develop the technology that makes them more capable; and deliver the training that turns technology into operational advantage.
Because Relevance Isn't Measured By What Works In A Lab.
It's Measured By What Works In The Fight.



The Accounting & Office Coordinator carries the day to day accounting work, supports purchasing, and serves as the first point of contact at our facility. This is a hands-on role for someone who is organized, discreet, and comfortable owning a process end to end.
Key Responsibilities
Accounting Operations (approximately 45%)

• Code invoices, receipts, and card charges to the correct department, project, or R&D effort
• Assemble complete payment packets (invoice, purchase order, receiving confirmation) for review and payment
• Reconcile credit card and bank activity; research and clear open items
• Chase outstanding receipts and documentation against the monthly close deadlines
• Prepare recurring journal entry support and close schedules for review
• Support accounts receivable: prepare customer invoices, track aging, and follow up on outstanding balances
• Collect and maintain W-9s, certificates of insurance, and vendor tax documentation; support annual 1099 preparation
• Serve as the day to day liaison with the outside accounting firm, providing requested backup and documentation
• Review employee expense submissions for policy compliance and complete coding
• Maintain organized, audit ready documentation and filing across both entities
• Serve as the internal point of contact for spend policy questions from department managers

Procurement Support (approximately 20%)

• Process purchase requests through the procurement queue, from intake through received
• Source items, collect and compare quotes, and support the three-bid requirement on higher value purchases
• Enter and track purchase orders; monitor order status and follow up with vendors on delays
• Track net terms, shipping costs, and sales tax at the ordering stage

Receiving and Asset Records (approximately 15%)

• Receive inbound shipments, verify contents against purchase orders, and confirm receipt in the system
• Capture serial numbers, asset tags, and placed in service dates for qualifying items
• Route damaged or incorrect shipments back to the vendor and track resolution
• Maintain organized records supporting the weekly fixed asset review

Front Desk and Facility Administration (approximately 20%)

• Greet and log all visitors; issue badges and coordinate escorts per facility access procedures
• Maintain accurate visitor and access records in compliance with export control requirements
• Manage incoming and outgoing mail and courier shipments
• Order and stock office and breakroom supplies; maintain common areas
• Support onsite meetings, interviews, and company events
• Provide general administrative support to the Finance and Operations team

Boundaries of the Role
To maintain appropriate separation of duties, this position prepares and documents but does not authorize:

• Does not approve purchase requests at any dollar threshold
• Does not release or execute payments
• Does not add or modify banking details for any vendor
• Does not have authority to open new vendor accounts or subscriptions without Finance approval
• Does not post journal entries or close the ledger; all entries and reconciliations are reviewed and approved by Finance
• Does not apply cash receipts and perform the related reconciliation without independent review

Required Qualifications

• Two or more years in accounting, bookkeeping, or accounts payable and receivable, ideally with some purchasing or office administration exposure
• Working knowledge of double entry accounting and the purchase order to payment cycle
• Experience preparing reconciliations and supporting a month end close
• Strong Excel skills and comfort learning new systems quickly
• Demonstrated accuracy with detail-heavy, repetitive work under deadline
• Professional judgment and discretion handling confidential financial and personnel information
• Clear written and verbal communication with vendors and internal stakeholders
• Must be a U.S. Citizen
• Ability to pass a background check, and drug test

Preferred Qualifications

• Experience in manufacturing, defense, aerospace, or another regulated environment
• Familiarity with ERP, general ledger, or procurement platforms
• Associate degree or coursework in accounting, or an equivalent combination of education and experience
• Exposure to government contracting documentation standards
• Experience working alongside an outsourced accounting provider

Physical Requirements and Schedule

• Onsite five days per week during core business hours
• Occasional overtime during month end close and periods of heavy receiving volume
• Ability to lift up to 40 pounds and move received inventory as needed
• Standing, walking, and moving throughout the facility on a regular basis