Financial Operations Specialist

NC State University; Raleigh (NC); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

Flexible Spending Account

Job summary

NC State University seeks a Financial Operations Specialist to provide professional accounting oversight within the CALS CORE Support unit in Raleigh, NC. The role focuses on multiple funding sources, ensuring allowability, allocability, and proper documentation across general ledger activities.

The position emphasizes regulatory compliance, coordination with central offices, and applying university policies to safeguard financial integrity in CALS funding streams.

Qualifications

• High School Diploma or equivalency and one year of accounting experience, or equivalent training/experience.
• Proficiency with reporting tools, Excel, and enterprise financial systems such as PeopleSoft Financial System.

Responsibilities

• Analyze CALS Ledger 4 project designations to identify funding sources and apply appropriate accounting requirements.
• Review and validate financial transactions across funding sources for compliance and accuracy.
• Provide accounting guidance for PCard, Travel, AP, and AR transactions within centralized and decentralized processes.
• Review transactions via ServiceNow workflows and coordinate with the University Controller’s Office.
• Interpret accounting principles and funding requirements to resolve issues and ensure compliance.

Education

High School Diploma or equivalency

Tools

PeopleSoft Financial System

Job description

Posting Number

PG195241SP

Internal Recruitment

No

Working Title

Financial Operations Specialist

Anticipated Hiring Range

commensurate with experience ($50,000 - $55,000)

Work Schedule

Monday - Friday / 8am - 5pm

Job Location

Raleigh, NC

Department

CALS CORE Support

About the Department

CALS Business Operations (CORE) serves as the centralized financial oversight unit for the College of Agriculture and Life Sciences, providing leadership for Business Services, Contracts and Grants, and Budget and Planning functions. Within this business operations structure, the Business Services unit is responsible for centralized accounting operations, ensuring the integrity, consistency, and compliance of financial activity across all college departments, centers, and programs. Within CALS, “systems” refers to interdisciplinary groupings of departments, centers, and programs designed to support integrated teaching, research, extension, and operational collaboration across traditional academic boundaries. This structure provides the framework for managing and supporting financial activity across multiple units and funding sources.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

As the Financial Operations Specialist, you will serve as a professional accounting resource within the centralized Business Services unit, providing financial oversight and guidance across complex funding environments. You will apply accounting principles, regulatory requirements, and institutional policies to ensure the accurate classification, allowability, and appropriate treatment of financial activity across general ledger accounts and funding sources. A key focus of the role is providing accounting oversight for federally regulated CALS funding streams, including USDA NIFA, Hatch, Hatch Multistate, and Smith-Lever programs. You will interpret and apply federal, state, and institutional requirements to ensure expenditures meet allowability, allocability, and documentation standards while supporting compliance and mitigating institutional risk.

Key Responsibilities

• Analyze CALS Ledger 4 project designations to identify underlying funding sources, including federal funds, state appropriations, and receipt-supported activities, and apply the appropriate accounting and regulatory requirements.
• Review and validate financial transactions across multiple funding sources and operational areas to ensure accurate classification, allowability, allocability, documentation, and compliance with institutional, state, and federal requirements.
• Provide accounting oversight and guidance for decentralized and centralized financial processes, including Procurement Card (PCard), Travel, Accounts Payable, and Accounts Receivable transactions.
• Review transactions submitted through departmental processes and centralized ServiceNow workflows and support accurate processing within PeopleSoft and coordination with the University Controller’s Office.
• Interpret accounting principles, university policies, and funding requirements to resolve complex financial issues, identify potential compliance concerns, and recommend appropriate corrective actions.
• Assess financial activity for potential errors, disallowed costs, reporting issues, and other compliance risks, and support timely resolution to maintain accurate financial records and reduce institutional risk.

In this role, you will have the opportunity to provide meaningful accounting guidance, support responsible stewardship of university resources, and help ensure the integrity of financial activity across CALS. If you are an accounting professional who enjoys applying financial principles to complex funding environments and using sound judgment to support accurate, compliant financial operations.

Other Responsibilities

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.

Minimum Experience/Education

High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.

Preferred Qualifications

• Experience in a research-intensive higher education or state institution.
• Knowledge of University financial policies and compliance requirements.
• Experience providing accounting guidance or training to non-financial personnel.
• Proficiency with reporting tools, Excel, and enterprise financial systems such as PeopleSoft Financial System.
• Experience managing multiple funding sources and sponsored programs.

Required License or Certification

N/A

Valid NC Driver's License required

No

Commercial Driver's License Required?

No

Position Number

00108609

Position Type

SHRA

Position Classification Band Title

Accounting Technician

Position Classification Band Level

Advanced

Position Classification Salary Range

$ 33,540 - $ 63,478

Salary Grade Equivalency

NC07

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

1.00

Appointment

12 Month Recurring

Mandatory Designation - Adverse Weather

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Non Mandatory - Emergency Event

Time Limited Position

No

Department Id

110305 - CALS CORE Support

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.