Budget Specialist

PeopleAdmin, Inc.; Raleigh (NC); Hybrid; USD 62,000 - 66,000; Full time

Job summary

NC State University’s CALS Budget Office seeks a Budget Specialist to provide budgetary and accounting support across CALS departments and units. The role emphasizes reviewing financial activity from state, federal, trusts and grants, while ensuring policy compliance.

The position collaborates with CALS budgets, the CBO, and university partners to maintain fiscal controls and accurate reporting; a hybrid work arrangement is offered.

Qualifications

• Bachelor’s degree with 12 accounting coursework or an equivalent combination.
• Experience with budgeting and finance in higher education preferred.

Responsibilities

• Assist Budget Consultant with budget, revenue and expense journal entries.
• Track State and Federal projects to ensure budgets are utilized or remain positive.
• Ensure correct phase numbers and account codes; correct errors in revenue/expenditure transactions.
• Regularly monitor cash balances for funding types and process journal entries.
• Create and review Service Center Use Rates, eStore accounts, and Testing Service Agreements.
• Update and prepare monthly financial reports for CALS departments and centers.
• Manage and report on fiscal programs including Academic Programs, Centers, Ag Institute and Extension/Research.
• Complete monthly and year-end procedures per state and federal guidelines.

Skills

Communication skills

Flexibility in hybrid environment

Prioritization and independence

PeopleSoft Financials knowledge

Education

Bachelor’s degree with 12 accounting hours

Associate degree in Accounting

Associate degree in Business with 12 accounting hours

Tools

MS Excel

MS Word

PeopleSoft Financials

Job description

Please see Special Instructions for more details.

Posting Information

Posting Number

PG193642EP

Internal Recruitment

No

Working Title

Budget Specialist

Anticipated Hiring Range

Commensurate with experience ($62,100 - $65,693)

Work Schedule

Monday-Friday, 8AM-5PM

Department

CALS Business Operations

About the Department

This position is located within the NC State University College of Agriculture and Life Sciences ( CALS ) Budget Office, which is a division of the CALS Business Operations unit ( CBO ). The Budget Office is managed by the Director of Budgets and Planning and reports to the Assistant Dean for Business Operations. This position reports directly to one of the CALS Budget Consultants. The budget & planning team has responsibility for fiscal financial controls and management including budget and cash management for the entire College of Agriculture and Life Sciences ( CALS ). This unit provides oversight and fiscal monitoring for all funds (state/federal capacity/contract & grants/trusts/foundation). Additionally, the unit works with Administration, Department Heads, Faculty, University, State, and Federal offices to manage the College’s fiscal affairs.

Disclaimer

Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

The Budget Specialist provides budgetary and accounting support to the assigned departments and units within the College of Agriculture and Life Sciences. An essential component of this role is building strong relationships across CALS , within the College Business Office ( CBO ), and with university partners. In this role you will be involved in reviewing financial activities across various funding sources, including state, federal, trust and grants, while ensuring compliance with relevant policies.

• Assist the Budget Consultant with budget, revenue and expense journal entries
• Track State and Federal projects to ensure budgets are fully utilized or maintain a positive balance by year-end
• Ensure correct phase numbers and account codes are used; identify and correct errors in revenue and expenditure transactions through journal vouchers
• Regularly monitor cash balances for specific funding types and process necessary journal entries
• Create and review Service Center Use Rates, eStore accounts, and Testing Service Agreements
• Update and prepare monthly financial reports for CALS departments and centers
• Manage and report on various fiscal programs, including Academic Programs, Centers, Ag Institute, Extension and Research.
• Complete monthly and year-end procedures in line with state and federal guidelines

You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ( https://news.hr.ncsu.edu/you-belong-here/ ) and learn more about what makes NC State the best place to learn and work for everyone.

Other Responsibilities

Other duties as assigned.

Qualifications

Minimum Education and Experience

Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

• Excellent oral and written communication skills.
• Ability to adapt to and work in a flexible/hybrid working environment.
• Ability to set priorities and work independently.

Preferred Qualifications

• Advanced working knowledge of MS Excel and Word.
• Five years of higher education experience in finance and/or budgeting.
• In-depth knowledge of PeopleSoft Financials and university accounting processes.
• Strong understanding of the complex rules that govern Federal capacity and State appropriated funds.
• Advanced working knowledge and understanding of general accounting principles.

Required License(s) or Certification(s)

n/a

Valid NC Driver's License required

Valid NC Driver's License required

Valid NC Driver's License required No

Commercial Driver's License required

Commercial Driver's License required

Commercial Driver's License required No

Recruitment Dates and Special Instructions

Job Open Date

09/17/2024

Position Number

00041861

Position Type

Exempt Professional Staff

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

1.00

Appointment

12 Month Recurring

Department ID

110305 - CALS Business Office

EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail] .

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

• * How did you learn of this opportunity?
  • NCSU Website
  • NCSU Executive Search Services
  • Monster.com
  • CareerBuilder.com
  • InsideHigherEd.com
  • Other Online Job Board
  • Carolina Job Finder / Employment Guide
  • Job / Career Fair
  • The Chronicle of Higher Education
  • HERC
  • Professional Journal
  • Print Advertisement (Newspaper / Periodical)
  • Professional Organization
  • Direct Contact from NCSU HR Representative / Recruiter
  • NCSU Employee Referral
  • Social Media (LinkedIn, Twitter, Facebook, Other)
  • Other
• If you learned about this vacancy from "other source" or "other website", please provide the source.

  (Open Ended Question)

• * Do you have, or will you have by the date of hire, a Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or an Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience?
  • Yes
  • No
• * Do you have at least five years of higher education experience in finance and/or budgeting and/or HR?
  • Yes
  • No
• * Do you have strong knowledge of PeopleSoft Financials and university accounting processes?
  • Yes
  • No
• * Please describe your financial/accounting experience. If none, simply enter "N/A" or "No financial/accounting experience".

  (Open Ended Question)

NC STATE UNIVERSITY
RALEIGH, NC 27695
PHONE: [phone]