Financial Operations Specialist

NC State University; Raleigh (NC); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Childcare benefits

Wellness & Recreation Membership

Wellness Programs

Job summary

NC State University in Raleigh, NC seeks a Financial Operations Specialist to oversee funding sources, ensure compliance, and guide centralized and decentralized financial processes including PCard, Travel, AP, and AR.

The position requires a high school diploma or equivalent with accounting experience; preferred candidates have health university policy knowledge and experience with PeopleSoft Financials. This is a full-time, 12-month role within SHRA.

Qualifications

• High School Diploma or equivalent and one year of accounting experience, or an equivalent combination of training and experience.
• Preferred qualifications include background in research-intensive higher education or state institutions, knowledge of university financial policies and compliance, and experience guiding non-financial personnel.
• Proficiency with reporting tools, Excel, and enterprise financial systems such as PeopleSoft.

Responsibilities

• Analyze CALS Ledger 4 project designations to identify funding sources and apply appropriate accounting and regulatory requirements.
• Review and validate financial transactions across multiple funding sources to ensure classification, allowability, allocability, documentation, and compliance.
• Provide accounting oversight for decentralized and centralized processes including PCard, Travel, AP, and AR transactions.
• Review transactions submitted through ServiceNow workflows and coordinate with the University Controller’s Office within PeopleSoft.
• Interpret accounting principles and funding requirements to resolve complex issues and advise corrective actions.
• Assess financial activity for errors, disallowed costs, and compliance risks to maintain accurate records and reduce risk.

Skills

Higher education accounting experience

Policy knowledge

Financial guidance

Excel

PeopleSoft

Multiple funding sources management

Education

High School Diploma or equivalent

Tools

PeopleSoft Financial System

Excel

Job description

Applicant required documents: Cover Letter, Resume, Contact Information for References.

Working Title Financial Operations Specialist

Anticipated Hiring Range commensurate with experience ($50,000 - $55,000)

Position Classification Salary Range $ 33,540 - $ 63,478

Position Classification Band Level Advanced

Position Type SHRA

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00

Appointment 12 Month Recurring

Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events Non Mandatory - Emergency Event

Time Limited Position No

Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Position Number 00108609

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

• Childcare benefits
• Wellness & Recreation Membership
• Wellness Programs

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Key Responsibilities

• Analyze CALS Ledger 4 project designations to identify underlying funding sources, including federal funds, state appropriations, and receipt-supported activities, and apply the appropriate accounting and regulatory requirements.
• Review and validate financial transactions across multiple funding sources and operational areas to ensure accurate classification, allowability, allocability, documentation, and compliance with institutional, state, and federal requirements.
• Provide accounting oversight and guidance for decentralized and centralized financial processes, including Procurement Card (PCard), Travel, Accounts Payable, and Accounts Receivable transactions.
• Review transactions submitted through departmental processes and centralized ServiceNow workflows and support accurate processing within PeopleSoft and coordination with the University Controller’s Office.
• Interpret accounting principles, university policies, and funding requirements to resolve complex financial issues, identify potential compliance concerns, and recommend appropriate corrective actions.
• Assess financial activity for potential errors, disallowed costs, reporting issues, and other compliance risks, and support timely resolution to maintain accurate financial records and reduce institutional risk.

In this role, you will have the opportunity to provide meaningful accounting guidance, support responsible stewardship of university resources, and help ensure the integrity of financial activity across CALS . If you are an accounting professional who enjoys applying financial principles to complex funding environments and using sound judgment to support accurate, compliant financial operations, we welcome you to apply.

Other Responsibilities

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.

Qualifications

High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.

Preferred Qualifications

• Experience in a research-intensive higher education or state institution.
• Knowledge of University financial policies and compliance requirements.
• Experience providing accounting guidance or training to non-financial personnel.
• Proficiency with reporting tools, Excel, and enterprise financial systems such as PeopleSoft Financial System.
• Experience managing multiple funding sources and sponsored programs.

Required License or Certification

N/A

Valid NC Driver's License required

Commercial Driver's License Required? No

Please note that the work history on your resume, must also be included in your application.This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail]. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Required Documents

• Resume
• Cover Letter
• Contact Information for References

Optional Documents

NC STATE UNIVERSITY

RALEIGH, NC 27695

PHONE: [phone]