Financial Operations & Records Coordinator

University of California - Santa Barbara; Santa Barbara (CA); On-site; USD 4,043,000 - 4,282,000; Full time

Benefits offered by this job

Full Benefits

In-person only

Job summary

University of California, Santa Barbara (Associated Students) seeks a financially proficient professional to coordinate and record-keeping for the department. You will supervise minutes for multiple committees, design processes, and manage invoices, disbursements, and compliance across student-run programs.

The role requires strong communication, organization, and familiarity with university financial controls, with a focus on accuracy and timely reporting.

Qualifications

• Associates Degree or equivalent experience.
• 1-3 years using Microsoft Office products.
• 1-3 years accounts payable or general accounting experience.
• 1-3 years adaptability and handling policy changes.
• 1-3 years billing, accounts payable or accounts receivable experience.
• Ability to prioritize, edit and proofread materials and meet deadlines.
• Experience in financial management work including budgeting, accounting, auditing, or financial reporting.

Responsibilities

• Coordinate financial activities and record keeping for Associated Students.
• Supervise minutes for Senate, Business and Finance Committee and Boards/Committees.
• Design and implement transactional and record-keeping processes.
• Review invoices and disbursements for A.S. Admin and units.
• Track action items and financial approvals for A.S. Boards/Committees.
• Administer philanthropic giving practices.
• Ensure accurate financial records and routine reporting.
• Maintain records and provide support for travel and vendor payments.

Skills

Microsoft suite

Accounts payable

Accounts receivable

Adaptability

Multitasking

Education

Associates Degree or equivalent

Bachelor's degree (preferred)

Tools

Gateway procurement system

Data Warehouse

UC systems (Gateway, Data Warehouse, GUS, UC Travel)

Job description

University of California, Santa Barbara (Associated Students) seeks a financially proficient professional to coordinate and record-keeping for the department. You will supervise minutes for multiple committees, design processes, and manage invoices, disbursements, and compliance across student-run programs.

The role requires strong communication, organization, and familiarity with university financial controls, with a focus on accuracy and timely reporting.