Financial Operations Coordinator

Stefanini North America and APAC; Newark (NJ); Remote; Full time

Job summary

Stefanini North America and APAC is looking for a Financial Operations Coordinator to join their Event Management Team in Newark, NJ. The role involves managing budgets, processing invoices, and ensuring the accuracy of expense management tools. Candidates should have a BA or equivalent experience, strong organizational skills, and proficiency in Excel.

Qualifications

• Prior experience in financial management support or administrative/event management.
• Detail-oriented and organized, with a passion for spreadsheets.

Responsibilities

• Support the Event Management Team by processing invoices and managing budgets.
• Organize and upload receipts to the reconciliation portal.

Skills

Proficiency in Microsoft Excel

Organizational skills

Attention to detail

Email communication

Education

BA or equivalent experience

Tools

Workfront

Concur

Job description

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Stefanini North America and APAC provided pay range

This range is provided by Stefanini North America and APAC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $45.00/hr

Job Summary:

The Financial Operations Coordinator will support the Event Management Team to ensure that invoices are processed, AMEX payments are reconciled, event reconciliations are completed, and expense management tools are updated continuously.

Responsibilities:

• Enter event budgets into Workfront expense management system
• Process invoices in Concur and update the expense details in Workfront
• Organize and upload receipts to American Express @ Work Reconciliation portal
• Assist with tracking employee travel expenses
• Follow up with the Event Managers to obtain missing information

Qualifications:

• Candidate must be able to work remotely 40 hours per week. EST time zone is preferred
• Candidate must be available to participate in 1-2 team meetings per week via Google Meet
• Either prior experience in a financial management support role or prior experience in an administrative or event management role involving budget or expense management.
• Proficiency in Microsoft Excel/Google Sheets
• Familiarity with budgets and expense coding
• Passionate about spreadsheets, organizational systems, and data integrity
• Detail-oriented and organized
• Conduct email communications in a professional manner
• Knowledge of American Express @ Work Corporate Account Reconciliation is a plus but not required
• Required Education: BA or equivalent experience
• Knowledge of Workfront is a plus but not required
• Knowledge of Concur is a plus but not required

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Accounting/Auditing

• Industries

  Hospitals and Health Care and Advertising Services

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