Financial Manager, Administrative Regional Team

UWMSN University of Wisconsin Madison; St. Augustine South (FL); Hybrid; USD 80,000 - 106,000; Full time

Benefits offered by this job

Generous leave

Retirement benefits

Health & life insurance

Job summary

University of Wisconsin–Madison is seeking a Financial Manager to support the College of Letters & Science Administration - Finance. You will help optimize unit budgets, ensure policy compliance, and lead a small finance team while coordinating with department admins and campus partners.

The role offers hybrid work with remote flexibility up to 3 days per week and on-site presence at least 2 days weekly. A Bachelor’s degree is preferred, with strong Excel and communication skills essential.

Qualifications

• 4 years of experience in accounting/finance and/or budgeting/forecasting with financial systems experience
• Ability to foster collaborative relationships with department admins, supervisors, staff and campus partners
• Advanced Microsoft Excel skills with ability to interpret and summarize financial data
• Strong written and verbal communication, administrative and organizational skills
• Evidence of using sound judgement when applying laws, rules, policies, and procedures
• Experience with improving processes, managing change, or applying systems thinking

Responsibilities

• Facilitate budgeting, policy interpretation and financial planning for units
• Oversee supervision of at least 2.0 FTE, including hiring, transfer, discipline and performance
• Audit financial charges, credits and authorize payments
• Develop, maintain and monitor automated financial information systems
• Advise unit leadership on financial operations and reporting
• Direct financial and accounting operations across multiple areas and coordinate data management, budget prep and reporting
• Analyze financial information and make recommendations to leadership

Skills

Budgeting

Stakeholder engagement

Advanced Excel

Written & verbal communication

Discretion & policy interpretation

Education

Bachelor’s degree preferred in Accounting/Business

Tools

Workday

PeopleSoft

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Financial Manager

Job Summary

Join the College of Letters & Science (L&S) for an exciting role as a Financial Manager with a team of other finance champions. You'll have an opportunity to make a positive impact by supporting department administrator(s) towards the best utilization of financial resources while ensuring compliance with all relevant Universities of Wisconsin, State of Wisconsin and federal regulations and policies and procedures. This is a new initiative with an evolving team as the college implements Administrative Transformation Program (ATP) within L&S. The role is perfect for trailblazers passionate about building effective relationships while applying equitable practices that foster a community of belonging. There are multiple openings on the new team and we encourage you to review and apply to all of the positions. Under the general direction of the Associate Dean for Innovation and Strategic Budgeting, the Financial Manager will have the following key functions: Manage the efforts of a team of finance in a collaborative way that fosters innovation and supports team development and success. Provide expertise, facilitate training, coordination, and workload management across the team. Serve as key point of contact and partner for department administrators Following an initial onboarding period, this position will have remote work flexibility up to 3 days per week and will work onsite a minimum of 2 days per week.

Key Job Responsibilities

• 20% Facilitating and sharing unit or organizational budgets and large budget projections including budget planning, policies, controls, procedures, forecasts, and analysis
• 10% Recommends, interprets, disseminates, and implements unit-focused fiscal policies and procedures, ensuring compliance with established rule, regulations and financial guidelines
• 20% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• 10% Identifies, verifies, and audits financial charges, credits, and authorizes payments
• 5% Participates in the development, maintenance, and monitoring of automated financial information systems
• 5% Serves as a subject matter expert to unit leadership regarding financial operations, status and reporting, and recommends process improvements
• 20% Plans, directs, and engages in financial and/or accounting operations for multiple areas; coordinates data management, budget preparation and management, and financial reporting efforts
• 10% Analyzes financial information and makes recommendations to unit leadership

Department

College of Letters & Science, Administration - Finance L&S is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities; natural, physical, and mathematical sciences and the social sciences. Learn more at ls.wisc.edu.

Compensation

The expected salary range for this position is $80,000 up to $106,000 for highly experienced candidates. Actual pay within this range will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as

• generous vacation, holidays, and sick leave
• competitive insurances and savings accounts
• retirement benefits

Please review the summary of benefits for more information.

Required Qualifications

• 4 years of experience in accounting, finance, and/or budgeting/forecasting including experience using financial systems software and tools
• Experience fostering and maintaining collaborative relationships with key stakeholders, such as department administrators, supervisors, staff and college & campus partners
• Advanced Microsoft Excel skills with an ability to interpret, analyze, and summarize financial data
• Strong verbal and written communication, administrative and organizational skills
• Demonstrated commitment to customer service excellence and a history of offering responsive and solution-oriented assistance
• Evidence of using sound judgement and discretion in applying and interpreting laws, rules, policies, and procedures
• Experience with improving processes, managing change and/or applying systems thinking to work

Preferred Qualifications

• Direct supervisory experience or equivalent experience leading/managing a team
• Experience offering guidance, outreach and monitoring for compliance regarding complex fiscal policies in higher education, governmental or other highly regulated setting
• Experience with an Enterprise Resource Planning (ERP) system, such as PeopleSoft or Workday

Education

Bachelor’s Degree preferred; Accounting, Business Management or a related field preferred.

Contact Information

Maria Antezana, [e-mail] Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department. Work with purpose, make an impact, and grow your career. The University of Wisconsin–Madison is committed to equity, inclusion and employee well-being as we proudly work to improve the lives of people in Wisconsin and beyond. UW–Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin–Madison.