Financial Coordinator

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Massachusetts Institute of Technology is seeking a Financial Coordinator in Chemistry to provide complex pre-award and post-award research administration for Department of Chemistry faculty. The role involves tracking performance, managing departmental accounts, and ensuring compliance with MIT and sponsor policies.

The position oversees grant and proposal management, administrative budgeting, forecasting, award setups/closeouts, travel expenses, procurement card activity, and collaboration with

Qualifications

• Experience in pre-award and post-award research administration.
• Ability to administer budget preparation, review, and submission of proposals to federal, foundation, and other sponsors.
• Familiarity with Uniform Guidance, FAR, and MIT financial regulations.

Responsibilities

• Administers budget preparation, review, and submission of proposals to federal, foundation and other sponsors; handles JIT requests and cost-sharing.
• Manages general, fund, and research accounts; provides monthly forecasting to faculty; oversees award setups/closeouts; monitors payroll suspense and resolves account overruns.
• Ensures compliance with Uniform Guidance, FAR, and MIT financial regulations; oversees Financial Review and Control compliance, travel expenses, and procurement card activity.
• Advises PIs, faculty, and staff on research administration; prepares allocation proposals; compiles audit documents; maintains tracking tools (e.g., QuickBase).
• Partners with central offices to streamline processes.

Skills

Grant & Proposal Management

Financial Administration

Policy Compliance

Stakeholder Advising

Tools

QuickBase

ERP/General Ledger

Job description

FINANCIAL COORDINATOR, Chemistry, Provides complex pre-award and post-award research administration for Department of Chemistry faculty. Performs diverse financial activities including tracking performance, managing departmental accounts, and ensuring compliance with MIT and sponsor policies. Will be responsible for Grant & Proposal Management: administers budget preparation, review, and submission of proposals to federal, foundation, and other sponsors and handles JIT requests and cost-sharing; Financial Administration: manages general, fund, and research accounts; provides monthly forecasting to faculty, oversees award setups/closeouts, monitors payroll suspense, and resolves account overruns; Compliance: ensures adherence to Uniform Guidance, FAR, and MIT financial regulations; Oversees Financial Review and Control compliance, travel expenses, and procurement card activity; and Support & Collaboration: advises PIs, faculty, and staff on research administration, prepares allocation proposals, compiles audit documents, and maintains tracking tools (e.g., QuickBase), and partners with central offices to streamline processes.

The full job description can be found here: https://science.mit.edu/contact/employment-opportunities/