Financial Administrator

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 120,000 - 160,000; Full time

Job summary

MIT Sea Grant, based at MIT, seeks a Manager of Research Administration to lead complex pre- and post-award financial activities, oversee omnibus and non-omnibus accounts, and coordinate budgets and proposals with faculty and sponsors. The role requires ensuring compliance with MIT, sponsor, donor, and federal policies while guiding financial strategy and reporting.

This one-year position, with renewal possible based on funding continuity, involves overseeing salary distributions, subawards,

Responsibilities

• Manage complex pre- and post-award activities and daily financial operations.
• Advise Principal Investigators on financial strategy, compliance, rebudgeting, and risk mitigation.
• Develop financial reports, projections, and analyses for monthly, quarterly, annual, and sponsor submissions.
• Supervise three staff and provide backup support for routine financial operations and related administrative functions.

Job description

Manager, Research Administration, MIT Sea Grant serves as the primary financial administrator, overseeing complex pre- and post-award activities and daily financial operations; manages omnibus and non-omnibus accounts; prepares proposals and budgets; assembles required materials; ensures compliance with MIT, sponsor, donor, and federal policies; works closely with faculty, researchers, staff, Research Administration Services, VPF, NOAA, the National Sea Grant Office, and other sponsors; manages concurrent proposal submissions; oversees sponsored project finances; monitors grant and contract performance; forecasts balances; supports closeouts; manages salary distributions, cost sharing, subawards, travel expenses, service center billings, audit documentation, and complex financial issues; advises Principal Investigators and leadership on financial strategy, compliance, rebudgeting, no-cost extensions, supplemental funding, and risk mitigation; develops financial reports, projections, and analyses for monthly, quarterly, annual, omnibus, mid-cycle, four-year, site review, Sea Grant reporting, funding competition, and sponsor submissions; supervises three staff members and provides backup support for routine financial operations and related administrative functions as needed.

This is a one-year position which may be renewed based on mutual agreement and continuity of funding. We anticipate this position to be renewed with successive Sea Grant four-year omnibus funding cycles.