Finance Administration Coordinator

The Hollister Group; Cambridge (MA); On-site; USD 36,000 - 41,000; Part time

Job summary

The Hollister Group supports a large higher education research institution in Cambridge, MA by filling a Financial Assistant II role. The position handles post-award financial services, processes invoices, reconciles accounts, and supports procurement and travel/card expense controls.

Part-time, 21 hours weekly for six months with potential extension. Requires 3+ years in accounting/finance and proficiency with Excel, Word, PowerPoint, and enterprise financial systems.

Qualifications

• 3+ years accounting or finance experience.
• Proficient with Excel, Word and PowerPoint; strong reporting skills.
• Experience with enterprise financial systems and procurement processes.
• Strong communication and teamwork abilities.
• Detail-oriented and able to work independently.

Responsibilities

• Process accounts payable activity, approve invoices and RFPs; interact with vendors and lab members to resolve issues
• Conduct financial review and control for research/faculty fund accounts; research complex transactions
• Run and review monthly reports
• Approve/process B2P procurement requisitions, journal vouchers, verify credit card purchases
• Provide B2P training to lab groups
• Reconcile accounts, assist with account close-outs, maintain records
• Monitor cost object activity, close outstanding POs, issue new blanket B2P POs
• Process invoices and monitor expenses for sponsor/budget compliance
• Support suspense account handling/reporting with Fiscal Officers and Financial leadership
• Own monthly administrative metrics report for travel card expense reconciliation
• Provide guidance to lab administrative assistants

Skills

Excel

Word

PowerPoint

Email/calendaring

Reporting software

Databases

Interpersonal skills

Verbal/written communication

Education

High school diploma or equivalent

BS/BA preferred

Tools

Enterprise financial systems

Procurement systems

Job description

Financial Assistant II - Higher Education Research Institution

Pay: $26-30/hr, temp

Duration: 6 months temp, with potential extension

Schedule: 21 hours/week (3 days x 7 hrs)

Location: Cambridge, MA

Position Overview:

Supports post-award financial services for a large, centralized research organization with significant annual grant and research activity. Handles invoice processing, account transaction reconciliation, and financial review/control activities. Works with staff on p-card transaction control, financial recordkeeping, accounting/charge documentation resolution, and procurement approvals.

• Process accounts payable activity, approve invoices and RFPs; interact with vendors and lab members to resolve issues
• Conduct financial review and control for research/faculty fund accounts; research complex transactions
• Run and review monthly reports
• Approve/process B2P procurement requisitions, journal vouchers, verify credit card purchases
• Provide B2P training to lab groups
• Reconcile accounts, assist with account close-outs, maintain records
• Monitor cost object activity, close outstanding POs, issue new blanket B2P POs
• Process invoices and monitor expenses for sponsor/budget compliance
• Support suspense account handling/reporting with Fiscal Officers and Financial leadership
• Own monthly administrative metrics report for travel card expense reconciliation
• Provide guidance to lab administrative assistants

Qualifications:

• High school diploma or equivalent required; BS/BA preferred
• 3+ years accounting or finance experience
• Working knowledge of Excel, Word, PowerPoint, email/calendaring, reporting software, databases; expertise with enterprise financial/procurement systems
• Strong verbal/written communication and interpersonal skills
• Flexible, organized, detail-oriented; able to work independently and as part of a team