Financial Coordinator

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Massachusetts Institute of Technology in Cambridge seeks a Financial Coordinator in Chemistry to manage pre-award and post-award research administration for faculty, track performance, and ensure compliance with MIT and sponsor policies.

The role covers budget preparation, proposal submission, general and research accounts management, monthly forecasting, award setups/closeouts, travel and procurement card activity, and collaboration with PIs and central offices to streamline processes.

Qualifications

• Experience in research administration and grant management.
• Familiarity with Uniform Guidance, FAR, and sponsor regulations.
• Strong collaboration and communication with faculty and staff.

Responsibilities

• Pre-award and post-award research administration for Department of Chemistry faculty.
• Administers budget preparation, review, and submission of proposals to sponsors.
• Provides monthly forecasting and manages general, fund, and research accounts.
• Oversees award setups/closeouts, payroll suspense, and travel expenses.
• Advises PIs and staff on research administration and maintains tracking tools.

Job description

FINANCIAL COORDINATOR, Chemistry, Provides complex pre-award and post-award research administration for Department of Chemistry faculty. Performs diverse financial activities including tracking performance, managing departmental accounts, and ensuring compliance with MIT and sponsor policies. Will be responsible for Grant & Proposal Management: administers budget preparation, review, and submission of proposals to federal, foundation, and other sponsors and handles JIT requests and cost-sharing; Financial Administration: manages general, fund, and research accounts; provides monthly forecasting to faculty, oversees award setups/closeouts, monitors payroll suspense, and resolves account overruns; Compliance: ensures adherence to Uniform Guidance, FAR, and MIT financial regulations; Oversees Financial Review and Control compliance, travel expenses, and procurement card activity; and Support & Collaboration: advises PIs, faculty, and staff on research administration, prepares allocation proposals, compiles audit documents, and maintains tracking tools (e.g., QuickBase), and partners with central offices to streamline processes.

The full job description can be found here: https://science.mit.edu/contact/employment-opportunities/