Financial Controller

Ariete Hospitality Group; Miami (FL); On-site; USD 90,000 - 130,000; Full time

Job summary

Ariete Hospitality Group, based in Miami, FL, seeks a Financial Controller to oversee the portfolio's financial operations on site. This hands-on role includes managing accounts payable, payroll, month-end close, and internal controls.

You will supervise the accounting team across multiple restaurant locations and ensure accurate reporting. You will drive policy adherence, improve controls, and support strategic decisions with analytical insights while collaborating closely with leadership and

Qualifications

• : Strong financial accounting background with understanding of general-ledger accounting, reconciliation concepts, internal controls, and financial-record accuracy.
• : Proven experience owning full-cycle accounts payable in multi-entity or multi-location environments; hospitality or restaurant experience strongly preferred.
• : Hands-on payroll processing experience; Paylocity experience strongly preferred.
• : Experience with employee onboarding and HR/payroll system administration.
• : Proficient with QuickBooks Online; desktop version preferred and Paylocity familiarity.
• : Experience with XtraChef or comparable AP workflow systems strongly preferred.
• : Prior experience supervising administrative/accounting support staff.
• : High attention to detail and ability to manage multiple deadlines.

Responsibilities

• Own full accounts payable cycle for multiple entities and restaurant locations, including invoice capture, approval, coding, payment, and filing.
• Manage XtraChef and ensure accurate data entry, entity/location allocation, coding, and transmission to accounting system.
• Review vendor statements, identify discrepancies, and resolve issues with vendors and internal stakeholders.
• Oversee biweekly payroll process in Paylocity, validate timecards, handle corrections, and ensure timely submission.
• Maintain accurate employee profiles, pay rates, departments, and locations across HR/payroll systems.
• Oversee onboarding administration, new-hire data accuracy, and ongoing HR data integrity.
• Provide supervision, coaching, and development for the Office Assistant; ensure workflow efficiency and controls.
• Support month-end close, audits, and internal financial reporting through adherence to internal controls.

Skills

Financial accounting

Accounts payable

Payroll

HR systems

QuickBooks

XtraChef

Staff supervision

Multi-entity experience

Attention to detail

Tools

Paylocity

QuickBooks Online

QuickBooks Desktop

XtraChef

Job description

Company Description

Ariete Hospitality Group is a leading collection of acclaimed restaurants and bars in South Florida, founded and creatively directed by Chef Michael Beltran. The group is known for culinary excellence, genuine hospitality, and distinctive concepts that deliver memorable guest experiences. Its portfolio includes the Michelin-starred Ariete, Michelin Bib Gourmand recipient Chug's Diner, and popular venues such as The Taurus, The ScapeGoat, Brasserie Laurel, El Vecino Cigars & Cocktails, The Gibson Room, and Chuggie's. Recognized nationally and internationally, Ariete Hospitality Group plays a key role in shaping South Florida’s vibrant dining culture and continues to grow as a dynamic, high-performance hospitality organization.

Role Description

The Financial Controller is a full-time, on-site role based in Miami, FL, responsible for overseeing all financial operations across Ariete Hospitality Group’s portfolio. This role manages the preparation, review, and analysis of financial statements, ensures accurate and timely financial reporting, and maintains robust accounting policies and procedures. Day-to-day responsibilities include supervising the accounting team, managing general ledger activities, overseeing accounts payable and receivable, and coordinating month-end and year-end close processes. The Financial Controller monitors cash flow, budgets, and forecasts, provides analytical insights to support strategic decisions, and ensures compliance with relevant regulations and internal controls. This role collaborates closely with leadership and operations teams to optimize financial performance and support sustainable growth.

Position Overview:

The Controller is a hands-on accounting and administrative leader responsible for the accurate, timely, and disciplined execution of core financial and employee-administration processes across multiple restaurant entities and locations. This position owns the full accounts payable cycle, biweekly payroll processing, employee onboarding administration, and day-to-day supervision and development of the Office Assistant.The Controller is expected to bring a strong financial accounting foundation, exercise sound judgment, maintain effective internal controls, identify and resolve discrepancies proactively, and operate as a reliable second level of ownership within the Corporate Accounting function.

Core Role Expectations

1. Take responsibility for assigned processes and ensure they are completed accurately and on time.
2. Maintain accurate and organized financial records with appropriate supporting documentation.
3. Apply accounting knowledge when reviewing transactions, including correct entity/location allocation, general-ledger coding, recording transactions in the correct month, and maintaining proper supporting documentation.
4. Manage recurring deadlines effectively across multiple entities and restaurant locations.
5. Address routine discrepancies and communicate significant or unusual issues to management in a timely manner.
6. Provide day-to-day guidance, training, delegation, and review of the Office Assistant’s work.

Key responsibilities

1. Accounts Payable and Financial Accounting
   • a. Own the full accounts payable cycle for multiple entities and restaurant locations, from invoice receipt and capture through approval, coding, payment preparation, and final filing.
   • b. Manage XtraChef proactively and ensure invoices are entered accurately, assigned to the correct entity/location, coded appropriately, approved timely, and transmitted correctly to the accounting system.
   • c. Review vendor statements and open-payables activity to identify missing invoices, duplicates, credits, unapplied items, aging concerns, and payment discrepancies.
   • d. Communicate directly with vendors, chefs, managers, and internal stakeholders to resolve discrepancies and follow issues through completion.
   • e. Verify appropriate support, approvals, and documentation before payment; maintain organized, audit-ready AP records.
   • f. Apply financial accounting judgment to expense classification, entity allocation, general-ledger coding, and unusual transactions; elevate items requiring review when appropriate.
   • g. Support account reconciliations, month-end close activities, audit requests, financial reporting support, and accounting projects as assigned.
   • h. Identify recurring AP or accounting process breakdowns and recommend practical control or workflow improvements.
2. Payroll Administration
   • a. Own the biweekly payroll process in Paylocity, including payroll-calendar management, employee changes, timecard review, correction follow-up, payroll preparation, validation, and final pre-submission review.
   • b. Review timecards and payroll data for missing punches, unusual hours, incorrect rates, location/department errors, deductions, reimbursements, and other irregularities before payroll is finalized.
   • c. Coordinate corrections with managers and Operations and ensure outstanding payroll issues are resolved by internal deadlines.
   • d. Maintain accurate employee profiles, pay rates, departments, locations, status changes, and other payroll-related information.
3. Employee Onboarding & HR administration
   • a. Own routine employee onboarding administration from receipt of hiring information through complete and accurate employee setup in Paylocity.
   • b. Review new-hire documentation for completeness and accuracy, follow up on missing information, and coordinate with managers regarding start dates and required employee data.
   • c. Maintain accurate employee records and data integrity across HR/payroll systems.
   • d. Support employee changes, offboarding administration, workers' compensation/unemployment documentation, and other recurring HR administrative processes as assigned.
   • e. Ensure onboarding and employee documentation is completed timely and maintained in an organized, confidential manner.
   • a. Provide direct day-to-day supervision of the Office Assistant, including training, delegation, workload prioritization, deadline management, and quality control.
   • b. Establish clear expectations and recurring work routines for administrative responsibilities and ensure assigned tasks are completed accurately and on time.
   • c. Review the Office Assistant's work, provide corrective coaching when needed, and escal…
   • d. Oversee routine corporate-office organization, records, supplies, filing, and administrative workflows.
   • e. Create cross-training and backup coverage so recurring office processes are not dependent on one individual.

Required Skills and Qualifications

• Strong financial accounting background with demonstrated understanding of general-ledger accounting, account classification, reconciliation concepts, internal controls, and financial-record accuracy.
• Proven experience owning full-cycle accounts payable in a multi-entity or multi-location environment; hospitality or restaurant experience strongly preferred.
• Hands‑on payroll processing experience; Paylocity experience strongly preferred.
• Experience with employee onboarding and HR/payroll system administration.
• Advanced working knowledge of QuickBooks Online; QuickBooks Desktop experience preferred.
• Experience with XtraChef or comparable invoice/AP workflow systems strongly preferred.
• Prior experience supervising, training, or managing administrative/accounting support staff.
• High attention to detail, strong organizational discipline, and ability to manage multiple recurring deadlines without repeated follow-up.
• Strong analytical and problem-solving skills with the ability to investigate discrepancies and determine appropriate next steps.
• Professional communication skills with vendors, managers, employees, and senior leadership.