Financial Associate (Payroll) - 20020952

Taleo; Marysville (OH); On-site; USD 42,000 - 57,000; Full time

Benefits offered by this job

Medical Coverage

Dental/Vision

Paid Time Off

Leave Benefits

Education Funds

Job summary

The Ohio Department of Rehabilitation and Correction is seeking a Payroll/Accounting specialist at the Ohio Reformatory for Women in Marysville, OH. You will manage Kronos and OAKS payroll processes, ensure accurate pay calculations, and handle deductions and tax reporting.

Minimum experience in accounting/finance and attention to detail are essential. This full-time role offers competitive benefits and is located in Marysville, OH.

Qualifications

• 18 mos. experience or 18 mos. training in accounting/finance with basic spreadsheet skills.
• High school technical program in accounting with 6 mos. experience or training in accounting/finance.
• Associate core program in business administration, accounting, finance or related field.
• Equivalent of the minimum class qualifications for employment noted above.

Responsibilities

• Enter and maintain employee data in Kronos Timekeeping System People Editor, applying pay rules and codes.
• Post leave usage and work schedules in Kronos; manage leave requests, overtime, and schedule changes.
• Audit timesheets to meet payroll deadlines and correct Kronos to OAKS interfaces as needed.
• Calculate and post pay earnings and deductions in OAKS and related systems.
• Enter payroll coding into OAKS for EFTs, Pay Works Card, leave conversions, and deductions.
• Process taxes (federal, state, local, school).
• Review Cognos and OAKS reports for accuracy and resolve discrepancies.
• Run Kronos reports for punches, IDs, sick and overtime, and absenteeism.

Skills

Accounting

Payroll

Benefits Administration

Analyzation

Attention to Detail

Customer Focus

Teamwork

Time Management

Education

18 mos. exp. or 18 mos. trg. in accounting/finance

High school technical program in accounting

Associate core program in business administration, accounting, finance

Minimum Class Qualifications for Employment

Job description

Organization

Rehabilitation & Correction - Ohio Reformatory for Women

Agency Contact

Personnel Director 937-553-5217/ [e-mail]

Work Location

Ohio Reformatory for Women 1479 Collins Avenue Marysville 43040-9101

Primary Location

United States of America-OHIO-Union County-Marysville

Compensation: $23.65

Schedule

Full-time

Union: OCSEA

Primary Job Skill

Accounting and Finance

Technical Skills: Accounting and Finance, Payroll/Benefits Administration

Professional Skills: Analyzation, Attention to Detail, Customer Focus, Teamwork, Time Management

Who We Are…

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do…

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!

What You’ll Do:

• Ensures employees are accurately entered and maintained into Kronos Timekeeping System People Editor (e.g., applies correct pay rules, holiday group codes, union codes).
• Verifies and posts leave usage and work schedules into Kronos Timekeeping System and maintains and files records (e.g., requests for leaves, overtime, schedule changes).
• Audits and verifies timesheets to meet payroll processing deadlines (e.g., ensures time interfaced from Kronos to OAKS properly and corrects as needed).
• Ensures accurate pay calculations in OAKS, calculates and/or posts additional pay earnings code (e.g., TWL, grievance settlements, fines).
• Calculate and/or posts time reporting codes in timesheets (e.g., leave balance adjustments, previous pay period adjustments). Enters deductions and withholdings.
• Enters appropriate payroll coding into OAKS Payroll system for electronic fund transfers, Pay Works Card, leave conversion requests and payroll deductions (e.g., credit union, uniform allowance, union dues).
• Processes taxes, federal, state, local and school district.
• Reviews and generates OAKS and Cognos reports for verification of accuracy and resolves any discrepancies (e.g., exception, no paycheck, low and high net, zero net, paycheck error, less than 80 hours.
• Run and reviews Kronos reports (e.g., missed punches, employee ID no match, sick and overtime in same week, sick and holiday same week, absentee report).
• Maintains and files (e.g., deduction cards, tax forms, EFT enrollment and cancellation forms).
• Responds to and researches if needed employee questions regarding payroll matters.
• Interprets the Ohio Revised and Administrative Codes, various collective bargaining unit agreements, DAS directives, DRC policies and procedures relating to payroll.
• Alerts supervisor to problem situations.
• Assists as needed in conducting presentations, new hire orientation and training sessions on payroll issues
• Organizes and distributes written communication (e.g., conversion forms, confidential mailings, pay warrants, garnishments and child support orders, check enclosures) as required
• Processes requests for manual paychecks
• Researches OAKS discrepancies (e.g., error to leave balances, or pay warrant errors rate) and contacts supervisors and employees to discuss and correct discrepancies
• Performs other related duties (e.g., requests replacement W2’s for 2007 or later issued W2’s
• Required to recreate W2’s issued prior to 2007, completes verification of employment forms, files)
• Works on special projects &/or committees
• Attends meetings, trainings & conferences

Benefits

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

• 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
• Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
• Or completion of associate core program in business administration, accounting, finance or related field.
• Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Accounting and Finance, Payroll/Benefits Administration, Analyzation, Attention to Detail, Time Management, Teamwork, Customer Focus

Pre-Employment Drug Testing:

All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre-Employment Background Investigation:

The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

The Ohio Department of Rehabilitation and Correction is prohibited from hiring:

• Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
• Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
• Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
• Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug‑free workplace which prohibits the use of marijuana (recreational marijuana/non‑medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.