Financial Analyst II

Talentify; North Chicago (IL); On-site; USD 70,000 - 100,000; Full time

Job summary

Talentify is seeking a Compliance Operations professional to monitor and analyze financial transactions, ensuring adherence to state and federal regulations and internal policies. The role emphasizes data accuracy, reporting controls, and collaboration with AP, TPV, and OEC teams across global operations.

The ideal candidate will have a Bachelor’s in Accounting or Finance, strong analytical skills, and bilingual English/Spanish communication capabilities, with the ability to manage multiple

Qualifications

• Bachelor’s degree in Accounting or Finance required.
• Strong analytical skills are essential.
• Capable of handling multiple priorities.
• Proficient PC software (Microsoft) and various database applications (Lotus Notes/Web applications).
• Excellent verbal and written communication and presentation skills in both English and Spanish.
• Ability to work under pressure and tight deadlines.
• Leadership ability, highly motivated and strong interpersonal skills.

Responsibilities

• Maintain in depth knowledge and understanding of all key compliance state and federal laws and regulations as well as corporate policies and procedures.
• Provide support for monitoring, documenting and providing recommendations on compliance of operations and procedures.
• Performs monitoring tasks including identifying and defining issues, developing criteria, reviewing and analyzing, evidence, and documenting processes and procedures.
• Compile and analyze affiliate information to monitor transactions and reconcile figures with supporting documentation.
• Ensure monitoring procedures and activities are carried out and documented per SOPs and policies.
• Review and analyze appropriate documents and evidence.
• Document and evaluate company processes according to monitoring procedures.
• Maintain tracking and distribution of controlled documentation.
• Complete monitoring of compliance training processes and communicate gaps timely.
• Generate monthly cash disbursements file to classify transactions per Sunshine Act/CIA guidelines.
• Coordinate back-up requests with AP and TPV processes.
• Coordinate monthly TPV data receipt and manage TPV processes.
• Communicate with MEI or selected vendor and PPD regarding TPV data and issues.
• Monthly data entry of reportable transactions into EM from various sources.
• Populate and load Aggregate Spend Collection form into EM.
• Investigate and correct pending errors in EM.
• Attend meetings and conference calls as needed.
• Prepare monthly reconciliations (excluding CTE items).
• Work with Financial Compliance Team on data reviews and corrections.
• Maintain communication with Sales/Commercial and OEC areas, Corporate OEC and Area Finance.
• Support other team members as necessary.
• Maintain confidentiality of financial information.
• Support management in strategic initiatives and teams.

Skills

Excel

SAP S4 Hana

Purchase Order reconciliation

Purchase Order Forecasting

Education

Bachelor’s degree in Accounting or Finance

Master’s degree or CPA preferred

Tools

Microsoft Office

Lotus Notes/Web applications

SAP S4 Hana

Job description

Top 3 – 5 Skills Needed for each role

• Excel
• SAP S4 Hana
• Purchase Order reconciliation
• Purchase Order Forecasting

Description

MAJOR RESPONSIBILITIES:

• Maintain in depth knowledge and understanding of all key compliance state and federal laws and regulations as well as corporate policies and procedures.
• Provides support for monitoring, documenting and providing recommendations on the compliance of operations and procedures to the internal policies, procedures, as well as applicable local, state and federal regulations.
• Performs monitoring tasks, including identifying and defining issues, developing criteria, reviewing and analyzing, evidence, and documenting processes and procedures.
• Compiles and analyzes the affiliate information in order to monitor transactions performed by the company, and making the appropriate comparison between amounts recorded and support included for such recording by checking amounts, reviewing details, and reconciling figures. Identify any inconsistency and analyze data so that it can be accurately documented.
• Ensures all monitoring procedures and activities are carried out and documented in accordance with Standard Operating procedures and policies as defined by the Company.
• Reviews and analyzes appropriate documents and evidence.
• Documents and evaluates company processes according to compliance monitoring procedures for transactions being monitored.
• Maintain tracking and distribution of controlled documentation.
• Complete monitoring of compliance training processes and communicate gaps on a timely manner to functional area responsible for training so as to support compliance with training targets.
• Perform the monthly generation of cash disbursements file in order to classify transactions into corresponding Sunshine Act/CIA categories as per Corporate guidance and policies, and select reportable transactions for the month
• Ensure coordination of back up requests with AP area to ensure documentation is reviewed when selecting reportable transactions
• Coordinate each month with the Third Party Vendors (“TPV”) the receipt of the TPV reportable data as per established deadlines. Also, coordinate and manage TPV Processes.
• Maintain communication and coordination with MEI (Meetings events international) or selected vendor and PPD as it pertains to MEI data and processes for reporting PR transactions as well as to flag any issues in the usage of this TPV.
• Monthly data entry of all reportable transactions into the Expense Manager tool (EM) from the various sources: A/P system, TPV reports, and Client transactions if any.
• On a monthly basis populate the most resent version of the “Aggregate Spend Collection form” to enter the fields with reportable aggregate transactions for the period and load it into EM.
• On a monthly basis investigate and correct pending errors in EM: manually entered or from CTE (Recipient Level Errors ó Record Validation Error)
• Attend meetings and conference calls, as needed
• Prepare monthly reconciliation (excluding CTE items)
• Work with data review and correction for requests sent by Financial Compliance Team.
• Maintain constant and open communication with the following areas: Sales/Commercial Area and OEC areas, Corporate OEC and Area Finance.
• Support other team members, as necessary.
• Secures financial information by keeping information confidential.
• Support management in strategic initiatives and teams, as directed.

III. Accountability

Describe the primary accountabilities of the position and their impact to the organization. Accountable for accuracy and quality of financial analysis and timeliness of performing monitoring procedures, Sunshine Act/Transparency related projects and regular work completion. Assure that the day to day operations and tasks are carried out in accordance with established policies and procedures. Position will receive guidance from Compliance Operations Manager. Position will receive project assignments with scope and goals defined. The precision and scope of the work performed in reporting of transactions to US Financial Compliance Team and OEC Global Strategic and Monitoring Team has a direct and material impact in the business at a local and corporate level given the implications of non-compliance for the Corporation as a whole. This position will not have budgetary responsibility.

IV. Educational Requirements

• Bachelor’s degree in Accounting or Finance. Master’s degree or CPA preferred
• Strong analytical skills
• Capable of handling multiple priorities
• Proficient PC software (Microsoft) and various database applications (Lotus Notes/Web applications)
• Excellent verbal and written communication and presentation skills in both English and Spanish
• Ability to work under pressure and tight deadlines
• Leadership ability, highly motivated and strong interpersonal skills
• Highly organized
• Strong interpersonal and communication skills.

V. Experience:

• One to three years’ experience in Accounting/Finance
• Reporting experience and documentation of findings.
• Knowledge of Transparency/Sunshine Act regulations and related federal government rules preferred
• Must be highly detail oriented and organized.
• Strong analytical skills.
• Strong ability to communicate verbally and in writing with all levels.
• Ability to be flexible and quickly adapt to changing business needs and processes.
• Ability to proactively and creatively solve problems

Experience Level = 3-5 Years

EEO

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”