Financial Analyst

ISS Facility Services - North America; San Jose (CA); On-site; USD 85,962,000 - 110,318,000; Full time

Benefits offered by this job

Medical, dental, life and disability保险

Comprehensive leave program

Paid time off and holidays

Job summary

ISS Facility Services - North America is seeking a Financial Analyst to support operations, maintenance, PO creation, and invoice processing to ensure client contract compliance. You will collaborate with the Regional Operations Director, facilities management, engineering teams, and vendors to optimize expenditures and profitability.

Responsibilities include managing the accounts payable lifecycle, coordinating with site teams, and ensuring statutory and contractual compliance while maintaining

Qualifications

• Bachelor’s degree or 3+ years of experience in facility management, business or finance.
• Understanding of budgets and invoice processing.
• Strong communication and problem-solving skills; able to manage multiple tasks.

Responsibilities

• Create purchase orders for multiple sites and vendors; own order-to-cash for regions.
• Process invoices and support budget adherence.
• Ensure delivery on contract promises and meet deadlines.
• Collaborate with internal and external stakeholders to support the account.
• Maintain relationships with client and vendors.

Skills

Communication skills

Problem solving

Time management

Independent work

Education

Bachelor’s degree or 3+ years in facility management, business or finance

Tools

Excel

Word

Project

PowerPoint

Job description

Hourly Wage

ISS Guckenheimer offers full-time employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program based on employment status.

The hourly pay range for this position is $30.00 per hour - $38.50 per hour.

Hourly Wage

ISS Guckenheimer offers full-time employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program based on employment status.

The hourly pay range for this position is $30.00 per hour - $38.50 per hour.

Work Hours

The work hours for this position are Mon-Fri, 8:00 am - 5:00 pm

Key Purpose

The Financial Analyst is responsible for supporting the operations, maintenance, PO creation and invoice processing to assure they meet the client contract requirements. This person works in cooperation with the Regional Operations Director and/or Assistant/Facility Manager, engineering, subcontractors, and ISS team to ensure account obligations are met in accordance with approved operating guidelines and budget.

Success Criteria

• Ensures that account facilities are operated and maintained in a cost-effective and safe condition in accordance with the approved customer’s requirements to fulfill contractual obligations
• Communicates operating philosophy, objectives, and expectations in a continuing effort to build the site team
• Work with Assistant/Facility Manager to maintain the operations budget for the Office Service, Custodial and Facility Maintenance operations
• Ensure facility statutory and regulatory compliance on the site
• Conducts activities using sound business practices to optimize expenditures and profitability
• Maintains open lines of communication with customer, alliance partners, FM team and operations managers
• Uses internal systems to support the PO creation process and invoice processing within the guidelines provided
• Completes all training within the timelines provided
• Complies with all company policies and procedures and adheres to company standards
• Develops and maintains strong relationships with the client and vendors/landlords

Key Areas of Collaboration and Influence

Communicate effectively with colleagues within the Business Unit and across the company so that information is disseminated effectively and participate in project groups and meetings as required

• Account Organization
• Risk Management and Compliance
• Customer Organization
• Local Excellence Functions
• External Partners and Suppliers
• Account dedicated People & Culture, HSE, and Finance

Ideal Candidate Experience

• Bachelor’s degree or 3+ years of experience in facility management, business or finance. Understanding of budgets and invoice processing
• Strong communication skills; relationship development skills, multitasking, able to think outside the box, problem solver. Able to keep and instill calm. Ability to think big and attend to the detail.
• Strong computer proficiency skills with emphasis on knowledge of Microsoft products (Excel, Word, Project, Power Point), able to learn and work with different systems
• Excellent time management skills; Able to organize and work independently; Able juggle multiple locations and projects.

Key Accountabilities

• Create purchase orders for multiple sites and multiple vendors. Own the order to cash process for assigned regions
• Create and assign above base quotes when necessary and applicable. Follow-up in a timely manner with feedback
• Ensure delivery on contract promises
• Identify and leverage opportunities for improvement and best practice across the account working from the global/local concept toolbox
• Meet deadlines associated with weekly, monthly and annual responsibilities
• Collaborate with internal/external stakeholders to support the account
• Engage in a wide network of Account Excellence Managers to ensure steady flow of best practice sharing
• Increase customer loyalty and satisfaction through service excellence

Physical Demands & Work Environment

• Long working hours
• Sitting at a computer for 75% of the time
• Walking/Inspecting the site 25% of the time
• Must be able to lift a minimum of 10 pounds
• Must be able to work under pressure and time deadlines during peak periods

HSEQ Compliance:

All employees must adhere to Health, Safety, Environment, and Quality (HSEQ) policies and procedures to ensure a safe and compliant work environment. This includes following safety protocols, maintaining environmental responsibility, and upholding quality standards in all tasks. Employees are expected to actively participate in HSEQ training and report any potential hazards or compliance concerns.

As a global organization, ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and to influence the market positively wherever we operate.