Financial Analyst

Hunter Super Techs - TurnPoint; San Jose (CA); On-site; USD 41,000 - 47,000; Full time

Job summary

ISS Facility Services / Guckenheimer is seeking a Financial Analyst to support operations, budgeting, PO creation and invoice processing for multiple sites. The role partners with the Regional Operations Director, facility managers, engineers, and vendors to ensure contractual obligations are met.

The candidate should have a bachelor’s degree or 3+ years of related experience, strong communication skills, and proficient with Microsoft Office tools.

Qualifications

• Bachelor's degree or 3+ years of experience in facility management, business or finance.
• Understanding of budgets and invoice processing.
• Strong communication and relationship development skills.

Responsibilities

• Create purchase orders for multiple sites and multiple vendors.
• Own the order to cash process for assigned regions.
• Ensure invoices are processed in line with client contracts.

Education

Bachelor's degree or 3+ years of experience in facility management, business or finance

Tools

Excel

Word

Project

PowerPoint

Job description

Financial AnalystHourly WageISS Guckenheimer offers full-time employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program based on employment status. The hourly pay range for this position is $30.00 per hour - $34.00 per hour .Work HoursThe work hours for this position are Mon-Fri, 8:00 am - 5:00 pmKey PurposeThe Financial Analyst is responsible for supporting the operations, maintenance, PO creation and invoice processing to assure they meet the client contract requirements. This person works in cooperation with the Regional Operations Director and/or Assistant/Facility Manager, engineering, subcontractors, and ISS team to ensure account obligations are met in accordance with approved operating guidelines and budget.Success CriteriaEnsures that account facilities are operated and maintained in a cost-effective and safe condition in accordance with the approved customer’s requirements to fulfill contractual obligationsCommunicates operating philosophy, objectives, and expectations in a continuing effort to build the site teamWork with Assistant/Facility Manager to maintain the operations budget for the Office Service, Custodial and Facility Maintenance operationsEnsure facility statutory and regulatory compliance on the siteConducts activities using sound business practices to optimize expenditures and profitabilityMaintains open lines of communication with customer, alliance partners, FM team and operations managersUses internal systems to support the PO creation process and invoice processing within the guidelines providedCompletes all training within the timelines providedComplies with all company policies and procedures and adheres to company standardsDevelops and maintains strong relationships with the client and vendors/landlordsKey Areas of Collaboration and InfluenceCommunicate effectively with colleagues within the Business Unit and across the company so that information is disseminated effectively and participate in project groups and meetings as requiredAccount OrganizationRisk Management and ComplianceCustomer OrganizationLocal Excellence FunctionsExternal Partners and SuppliersAccount dedicated People & Culture, HSE, and FinanceIdeal Candidate ExperienceBachelor’s degree or 3+ years of experience in facility management, business or finance. Understanding of budgets and invoice processingStrong communication skills; relationship development skills, multitasking, able to think outside the box, problem solver. Able to keep and instill calm. Ability to think big and attend to the detail.Strong computer proficiency skills with emphasis on knowledge of Microsoft products (Excel, Word, Project, Power Point), able to learn and work with different systemsExcellent time management skills; Able to organize and work independently; Able to juggle multiple locations and projects.Key AccountabilitiesCreate purchase orders for multiple sites and multiple vendors. Own the order to cash process for assigned regionsCreate and assign above base quotes when necessary and applicable. Follow-up in a timely manner with feedbackEnsure delivery on contract promisesIdentify and leverage opportunities for improvement and best practice across the account working from the global/local concept toolboxMeet deadlines associated with weekly, monthly and annual responsibilitiesCollaborate with internal/external stakeholders to support the accountEngage in a wide network of Account Excellence Managers to ensure steady flow of best practice sharingIncrease customer loyalty and satisfaction through service excellencePhysical Demands & Work EnvironmentLong working hoursSitting at a computer for 75% of the timeWalking/Inspecting the site 25% of the timeMust be able to lift a minimum of 10 poundsMust be able to work under pressure and time deadlines during peak periodsHSEQ Compliance: All employees must adhere to Health, Safety, Environment, and Quality (HSEQ) policies and procedures to ensure a safe and compliant work environment. This includes following safety protocols, maintaining environmental responsibility, and upholding quality standards in all tasks. Employees are expected to actively participate in HSEQ training and report any potential hazards or compliance concerns.To Executive Search Firms and Staffing Agencies: ISS Facility Services / Guckenheimer does not accept unsolicited resumes from agencies. All unsolicited resumes will be considered ISS Facility Services / Guckenheimer property, and ISS Facility Services / Guckenheimer will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting the ISS Facility Services / Guckenheimer Human Resources Talent Acquisition Department.As a global organization, ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and to influence the market positively wherever we operate.