Financial Aid Specialist III

Cotulla Education; Dallas (TX); Remote; USD 41,000 - 44,000; Full time

Benefits offered by this job

401(k) with company match

Health, Dental, and Vision insurance

Life insurance

Parental leave

Paid time off

Employee Assistance Program

Job summary

Cotulla Education is seeking a detail-oriented Financial Aid Specialist III to support continuing student financial aid operations. You will repackage aid, validate eligibility, and ensure full Title IV compliance across subsequent academic years.

You will help maintain audit readiness while assisting students with accurate financial support to stay enrolled. Strong Excel and verification experience are highly valued.

Qualifications

• 3+ years of financial aid experience (5+ preferred), with focus on repackaging and Title IV compliance.
• Experience with Pell recalculations, loan proration, R2T4, and enrollment changes.
• Strong analytical and problem-solving skills.
• Experience with verification and resolving discrepancies.
• Detail-oriented with a strong compliance mindset.
• Strong communication and teamwork skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams, SharePoint).
• Advanced Excel skills preferred.
• Campus Nexus/Anthology experience a plus.

Responsibilities

• Review and repackage financial aid for continuing students in compliance with federal and institutional guidelines.
• Analyze ISIRs, prior awards, and academic progression to determine eligibility.
• Manage verification and resolve conflicting information.
• Monitor daily reports (ISIRs, student status changes, document tracking) to identify and resolve issues.
• Ensure COA, loan limits, grade level progression, and eligibility are accurately applied.
• Process enrollment changes, including Pell recalculations, loan adjustments, and R2T4 impacts.
• Support academic year transitions, including crossover terms and loan proration.
• Advance eligible students to Ready to Pay (RTP) status.
• Maintain audit-ready documentation and accurate student records.
• Collaborate with campus teams and provide student support on aid changes and eligibility.

Skills

Financial aid experience

Analytical skills

Problem solving

Verification

Attention to detail

Compliance mindset

Communication

Teamwork

MS Office

Advanced Excel

Education

High school diploma or GED

Associate’s or bachelor’s degree preferred

Tools

Campus Nexus

Anthology

Job description

Training Tomorrow's Techniciansto Become Skilled, Employable, and Essential

ABOUT US- Big Changes, Better Benefits - Join us today!

At Cotulla Education, home to the Aviation Institute of Maintenance, Centura College, Tidewater Tech, and American Lineman College, we are dedicated to transforming lives through hands-on, career-focused education. Our mission is to empower students to achieve their professional dreams in high-demand fields like aviation, healthcare, information technology, and skilled trades. With experienced faculty providing personalized support, our graduates emerge as future leaders ready to make a significant impact in their communities. Join us in shaping the careers of those who will build and maintain our world and embark on a transformative journey towards a fulfilling career.

Location: Remote - must be based in the USWork Schedule: Mon–Fri, standard business hours (flexibility for evenings/weekends as needed)

Compensation: The anticipated rate for this role is between $30-32/hr. However, actual compensation will be based on a variety of factors, including the candidate's skills, experience, and geographic location.

About the Role

We’re seeking a detail-driven Financial Aid Specialist III to support continuing student financial aid operations. This role focuses on repackaging aid, validating eligibility, and ensuring full Title IV compliance across subsequent academic years.

You’ll play a key role in maintaining audit readiness while helping students continue their education with accurate and timely financial support.

What You’ll Do

• Review and repackage financial aid for continuing students in compliance with federal and institutional guidelines
• Analyze ISIRs, prior awards, and academic progression to determine eligibility
• Manage verification and resolve conflicting information
• Monitor daily reports (ISIRs, student status changes, document tracking) to identify and resolve issues
• Ensure COA, loan limits, grade level progression, and eligibility are accurately applied
• Process enrollment changes, including Pell recalculations, loan adjustments, and R2T4 impacts
• Support academic year transitions, including crossover terms and loan proration
• Advance eligible students to Ready to Pay (RTP) status
• Maintain audit-ready documentation and accurate student records
• Collaborate with campus teams and provide student support on aid changes and eligibility

Education

• High school diploma or GED required
• Associate’s or bachelor’s degree preferred

Experience & Skills

• 3+ years of financial aid experience (5+ preferred), with focus on repackaging and Title IV compliance
• Experience with Pell recalculations, loan proration, R2T4, and enrollment changes
• Strong analytical and problem-solving skills
• Experience with verification and resolving discrepancies
• Detail-oriented with a strong compliance mindset
• Strong communication and teamwork skills
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams, SharePoint)
  • Advanced Excel skills preferred
• Campus Nexus/Anthology experience a plus
• Professional, accountable, and able to work independently
• Flexibility for occasional evenings, weekends, and travel

Why This Role Matters

Your work ensures students receive the funding they need to stay enrolled and succeed—while maintaining the highest standards of compliance.

What We Offer

Full-time employees are eligible for:

• 401(k) with company match
• Health, Dental, and Vision insurance
• Life insurance
• Parental leavePaid time off
• Employee Assistance Program

We’re committed to supporting your professional growth and overall well-being.

Cotulla Education is a proud equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by applicable law. We believe that a diverse workforce contributes to the success of our company and are dedicated to fostering a culture of respect, equity, and inclusion.