Financial Aid Officer

University of South Alabama; Mobile (AL); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of South Alabama's Financial Aid Office seeks a Financial Aid Officer – NCAA Compliance to oversee NCAA Bylaw 15 compliance within athletic aid. The role ensures accurate awards, monitors policy adherence, and maintains required records across NCAA and Sun Belt reporting.

Responsibilities include disbursing athletic aid in Banner, setting up fund codes, and coordinating with Athletics Compliance Office to ensure scholarship limits and cost-of-attendance rules are followed

Qualifications

• Bachelor’s degree in a related field and at least one year of financial compliance experience.
• Knowledge of NCAA rules and Sun Belt policies preferred.
• Strong attention to detail and ability to educate staff.

Responsibilities

• Oversee daily operations of NCAA Bylaw 15 financial aid.
• Monitor and document policies and procedures for athletic aid.
• Maintain compliance systems with regulatory changes.
• Notify Athletics staff of potential compliance issues.
• Assist in determining student-athlete eligibility for federal and athletic aid.
• Disburse athletic aid via Banner and set up fund codes.
• Coordinate with Athletics Compliance Office to ensure scholarship limits.
• Process NCAA reports and annual aid submissions.
• Serve as a contact for student-athletes and families regarding aid.
• Attend to related duties and schedule.

Skills

Financial compliance

Education

Bachelor's degree

Job description

Financial Aid Officer - NCAA Compliance - 008229

Position Title Financial Aid Officer - NCAA Compliance - 008229

Division

Division Finance and Administration

Department

Minimum Qualifications

Bachelor’s degree from an accredited institution as approved and accepted by the University of South Alabama and one year of financial compliance or related experience.

Preferred Qualifications

NCAA compliance experience is preferred.

Job Description Summary

The University of South Alabama’s Financial Aid Office is seeking to hire a Financial Aid Officer – NCAA Compliance.

Essential Functions

These are the job duties required of the position.

• Assists in the oversight of daily operations of NCAA Bylaw 15 regarding financial aid.
• Monitors, documents, educates, reports and enhances policies and procedures regarding athletic aid.
• Enhances compliance systems while keeping abreast of all pertinent federal, state and NCAA rules and regulations and makes recommendations as necessary to maintain compliance with regulatory changes.
• Notifies Athletics compliance staff and necessary Financial Aid staff of any potentially problematic issues immediately when identified.
• Assists in oversight of determining a student athlete’s eligibility for federal and athletic aid within federal and NCAA guidelines.
• Educates staff accordingly regarding athletic aid when necessary.
• Assists in preparation, maintenance and filing of all required NCAA , Sun Belt Conference and institutional financial aid records and reports including, but not limited to, providing financial aid information for the NCAA sports sponsorship reports, compiling and submitting the annual reports for the NCAA Special Assistance Fund and Student-Athlete Opportunity Fund, and maintaining appropriate information to allow the Athletics Compliance Office to generate NCAA squad lists.
• Awards and disburses all athletic aid in Banner, including any revisions or adjustments to awards.
• Sets up athletic fund codes in Banner to be used for the processing of athletic awards.
• Communicates with Athletics Compliance Office and other staff to ensure scholarship limits are in accordance with NCAA and institutional regulations, including monitoring institutional cost of attendance throughout the year.
• Issues National Letter of intent out of the Office of Financial Aid.
• Processes grant in aid review, sends yearly renewal and cancellation letters as needed.
• Serves as contact for student athletes and families regarding federal, state and athletic aid.
• Assists incoming and current students with federal , state and scholarship aid questions.
• Works with athletics staff to ensure effective communication and compliance with respect to the financial aid process.
• Assists the Office of Scholarship Services with unmet need errors to allow for timely processing of awards.
• Regular and prompt attendance.
• Ability to work schedule as defined and additional hours as required.
• Related duties as required.

Posting Information

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 10/20/2026

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days

Working Days Monday - Friday

Working Hours

Working Hours 8:00 a.m. - 5:00 p.m.

Job Location

Job Location Main Campus

Full-time or Part-Time

Full-time or Part-Time Full Time

Regular or Temporary

Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you at least 18 years of age?
  • Yes
  • No
• * Do you have a legal right to work in the United States?
  • Yes
  • No
• * The University of South Alabama typically does not sponsor individualsfor staff positions. Will you now or in the future require sponsorship for employment visa status?
  • Yes
  • No
• * What is the highest level of education you have completed?
  • Less than High School
  • High School Diploma or equivalent
  • Associates Degree
  • Bachelors Degree (or will obtain within 6 months)
  • Masters Degree (or will obtain within 6 months)
  • Terminal Degree (or will obtain within 6 months)
• * How many years of related experience do you have?
  • Less than 1 year
  • Between 1 - 3 years
  • Between 3 - 5 years
  • Between 5 - 7 years
  • More than 7 years
• * How did you hear about this position?
  • USA website
  • LinkedIn
  • Zip Recruiter
  • Indeed
  • HigherEd Jobs
  • Alabama Career Center / Alabama Works
  • Facebook
  • Word of mouth
  • Other

Required Documents

• Resume

Optional Documents

• Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment OpportunityInvestigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.