Financial Aid Administrator

The Fedcap Group; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

APEX Technical Institute in New York is seeking an experienced Financial Aid Administrator to manage federal student aid processing in a fast-paced, clock-hour environment. You will verify FAFSA data, resolve discrepancies, and ensure compliance with Title IV regulations while supporting students and families in navigating financial aid options.

The role requires strong attention to detail, knowledge of federal aid rules, and collaboration across departments to maintain accurate award packages

Qualifications

• BA preferred and Diploma required.
• Certifications: FSA Fundamentals, NASFAA Verification Credentials.
• Regulatory knowledge of Title IV, Pell Grant, Direct Loan program requirements.

Responsibilities

• Review FAFSA applications, including document collection, budgeting, awarding, FAFSA verification, and loan certification for Institutional TIV programs.
• Review and assess eligibility of applications and exercise professional judgement to allocate funds to students accordingly.
• Award financial aid packages based on eligibility and available funding.
• Assist potential students with functions required to apply for TIV – FSA ID, FAFSA Completion, Direct Loan requirements, etc.
• Stay updated on changes in federal and state regulations, ensuring aid processing adheres to current guidelines.
• Review, dissect and analyze federal forms such as 1040 and schedules, W-2s, 1099, IT-201, 1098, IRA, pensions, and other income sources.
• Provide Entrance and Exit Counseling to students promoting responsible borrowing.
• Collaborate with other departments to support student success.
• Generate, interpret, analyze and utilize NSLDS, COD, ED Express, and ATIS reports; update internal software and FAM system.
• Conduct thorough file reviews for existing Title IV recipients at designated timelines.

Education

BA preferred

Diploma required

Financial aid knowledge

Job description

APEX Technical Institute, located in the heart of Long Island City, is a vibrant hub for career-focused education, training the next generation of skilled trades professionals. With a legacy of empowering students to achieve their dreams, APEX offers a collaborative and purpose-driven environment where every role contributes to life-changing outcomes. As a Financial Aid Administrator, you'll be part of a dedicated team ensuring students have access to the financial resources they need to succeed. Join APEX, where your expertise meets a mission to transform lives, all while enjoying steady work, competitive pay, and the opportunity to make a meaningful impact.

The Financial Aid Administrator ensures accurate and compliant processing of federal student aid applications in a fast-paced, rolling-admissions, clock-hour environment. This position is responsible for verifying student FAFSA data, resolving discrepancies, and maintaining compliance with all applicable federal regulations, including Title IV requirements. The Specialist works closely with students, parents, and internal staff to complete verification efficiently, ensuring timely resolution of requirements while upholding the institution’s standards for accuracy, integrity, and service.

Responsibilities

• Review FAFSA applications, including document collection, budgeting, awarding, FAFSA verification, and loan certification for Institutional TIV programs.
• Review and assess eligibility of applications and exercise professional judgement to allocate funds to students accordingly.
• Award financial aid packages based on eligibility and available funding.
• Assist potential students with various functions required to apply for TIV – FSA ID, FAFSA Completion, Direct Loan requirements, etc.
• Stay updated on changes in federal and state regulations, ensuring that all aid processing adheres to current guidelines.
• Review, dissect and analyze federal forms such as 1040 (and all schedules) W-2’s, 1099, IT-201, 1098, IRA, Pensions and other income sources.
• Provide Entrance and Exit Counseling to students promoting responsible borrowing.
• Collaborate with other departments to support student success.
• Generate, interpret, analyze and utilize NSLDS, COD, ED Express, and ATIS reports. Updating internal Institutional software and FAM system.
• Conduct thorough file reviews for existing Title IV recipients at designated timelines.

Qualifications

• BA preferred, Diploma required
• Minimum 4 years successful experience in higher education financial aid or 2 years successful experience in management in higher education financial aid..
• Certifications FSA Fundamentals, NASFAA Verification Credentials
• CFA preferred not required
• Regulatory Knowledge – Proficient in Title IV regulations, including 34 CFR 668 Subpart E (Verification), Pell Grant, and Direct Loan program requirements.

The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity, M/F/D/V.

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