Financial Administrator

Hidden for Confidentiality; Salt Lake City (UT); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Daily lunch provided

PTO & Benefits

Bonuses

Job summary

Hidden for Confidentiality is seeking an experienced in-house bookkeeper in Utah to manage day-to-day financials, process POs, invoices, payments, and reconcile transactions using QuickBooks Online. You will support inventory, supplier records, and team collaboration in a fast-growing environment.

The ideal candidate has 5+ years of bookkeeping and 2+ years with QuickBooks Online, with strong Excel skills and a commitment to accuracy and confidentiality.

Qualifications

• At least 5 years of bookkeeping experience.
• Minimum 2 years using QuickBooks Online.
• Proficient in Excel, Word, and email applications.
• Strong attention to detail and high level of organization.
• Maintain confidentiality and professionalism.

Responsibilities

• Use multiple software to complete tasks.
• Process incoming purchase orders.
• Verify shipments, lot codes, and other data.
• Create and send invoices to customers for fulfilled orders.
• Process incoming payments & track sales commissions for multiple people.
• Investigate & resolve payment discrepancies.
• Input and pay bills accurately and on time.
• Assist with inventory and ordering of raw materials.
• Enter, review and reconcile all financial transactions in QuickBooks Online.
• Maintain records for approved suppliers/vendors, including W9s, insurance certificates, and compliance documents.
• Using technology, AI tools, and workflow automation to improve organization and efficiency.
• Creating and/or improving simple processes for recurring administrative tasks.
• Proactively identify outstanding tasks and follow up to make sure nothing falls through the cracks.
• Assist with other administrative, operational and financial tasks as needed.

Skills

Bookkeeping

Attention to detail

Organizational skills

Tech-savvy

Fast learner

Tools

QuickBooks Online

Excel

Word

Job description

Job Description

Job Description

We are a food business seeking an experienced bookkeeper to start immediately. This is a terrific position at a growing Utah company with a fun and lively atmosphere. Unlimited potential for growth and advancement. Candidate needs to be a tech-savvy accounting professional with a love of learning. In this role, you will serve as our in house bookkeeper and our "go-to" person for all things financial.

** Job Duties Include** :

- Use multiple softwares to complete tasks

- Process incoming Purchase Orders

- Verifying shipments, lot codes, and other data

- Create & send invoices to customers for fulfilled orders

- Process incoming payments & track sales commissions for multiple people

- Investigate & resolve payment discrepancies

- Input and pay bills accurately and on time

- Assisting with inventory and ordering of raw materials

- Enter, review and reconcile all financial transactions in Quickbooks Online

- Maintain records for approved suppliers/vendors, including W9s, insurance certificates, and compliance documents

- Using technology, AI tools, and workflow automation to improve organization and efficiency.

- Creating and/or improving simple processes for recurring administrative tasks

- Proactively identify outstanding tasks and follow up to make sure nothing falls through the cracks

- Assist with other administrative, operational and financial tasks as needed

** Our ideal candidate:**

- Has at least 5 years experience in bookkeeping and at least 2 years experience using QuickBooks Online

- Is tech-savvy and quick to learn new software

- Has strong working knowledge of basic software such as Excel, Word, and email applications

- Has exceptional attention to detail, accuracy, and organization

- Maintains confidentiality and professionalism at all times

- Has a friendly and adaptable demeanor with a "can-do" attitude

- Is willing to help the team with other tasks as needed

** Why Join Us?**

- Serious opportunity for career growth

- Work directly with company leadership and gain insight into strategic business operations

- Be a part of a fast-growing company with a collaborative team culture

- Competitive compensation with bonuses and benefits that will grow with you

- Daily lunch provided

- PTO & Benefits