Financial Administration Coordinator

Indiana University; Indianapolis (IN); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy

Generous paid time off

Job summary

Indiana University in Indianapolis seeks a Financial Administration Coordinator to manage day-to-day financial and operational activities for Educational Affairs and related units. This role supports budgets, payroll, procurement, HR operations, and data processing.

Under minimal supervision, you will document workflows, reconcile accounts, respond to policy inquiries, and serve as a liaison across university divisions.

Qualifications

• 4 years of relevant experience required.
• Education beyond the minimum may substitute for work experience.
• Substitution rules allow education to offset experience.

Responsibilities

• Perform financial and administrative tasks with minimal supervision.
• Maintain financial records and prepare reports.
• Oversee payroll adjustments and process documents in system.
• Investigate discrepancies and support audits.
• Design, document, and implement processes.
• Serve as liaison to department and other university divisions.

Skills

Communication skills

Professionalism

Time management

Quality focus

Customer relations

IU systems knowledge

Workflow documentation

Office software

Accounting basics

Policy application

Education

High school diploma or equivalent

Associate's degree

Tools

KFS

HRMS

SIS

Job description

Job Summary

The Financial Administration Coordinator position in the dean's office of Education, Administration, and Finance manages the day-to-day financial and operational business activities for multiple organizations within Educational Affairs. Areas of service include financial account management, budget construction and maintenance, contract support and procurement, HR operations for faculty, staff, and students, pre- and post-research awards, backup for peer employees, and other business activities as assigned. In addition, as part of the Indiana University School of Medicine Dean's office staff, the coordinator may be assigned to a variety of dean's office committees or projects where professionalism and participation are required.

General Responsibilities

• With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.
• Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
• Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).
• Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
• Assists in designing, documenting, and implementing processes.
• Processes payroll and verifies accuracy of payroll information.
• Verifies accuracy of adjustments to payroll including supplements and garnishments.
• Monitors financial accounts and ensures timely payments are made to payees.
• Responds to inquiries regarding financial and/or personnel policies and procedures. Takes the lead on the most complex cases within their scope of work.
• Serves as liaison to department and/or other university divisions.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Education

• Required: High school diploma or equivalent (such as HSED or GED).
• Preferred: Associate's degree.

Work Experience

• Required: 4 years of relevant experience.

Skills

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.
• Demonstrates ability or general knowledge to learn basic functionality of IU systems (KFS, HRMS, SIS).
• Experience in managing and documenting workflows, processes, and/or data entry.
• Basic understanding of technology.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Proficiency in computer systems, including standard Office software.
• Basic accounting and financial skills. Ability to reconcile accounts.
• Prior demonstrated ability to apply concepts and policies to daily work functions.
• Good oral and written communication skills.
• Ability to clearly present material and make it accessible to a specific audience.

Working Conditions & Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis, Indiana. This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

Benefits Overview

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Job Classification

Career Level: MasteryFLSA: NonexemptJob Function: FinanceJob Family: Financial Administration

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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