FINANCE SUPPORT SPECIALIST

City of Nampa; Nampa (ID); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical

Dental

Vision

PERSI Retirement Plan

401K & 457 Plans

Paid Holidays

Paid Time Off

Life Insurance

Short-Term Disability

Long-Term Disability

Flexible Spending Account

HRA VEBA Health Savings

Wellness Program

Student loan forgiveness

Community recreation facility access

Job summary

City of Nampa seeks a Finance Support Specialist to assist Finance leadership, Purchasing, Accounts Payable, and Budgeting. The role manages calendarization, vendor analysis, and procurement activities, operating under the CFO with cross‑department collaboration.

The position requires strong Excel and MS Office skills, professional communication, and high attention to detail. Benefits include comprehensive healthcare, retirement plans, and paid time off.

Qualifications

• High School diploma or GED required.
• Associate or bachelor's degree in accounting, business administration, or related field preferred.
• 2+ years of accounting experience or equivalent training.

Responsibilities

• Maintain calendarization, budget support, and CFO assistance.
• Provide admin support to Finance and Purchasing.
• Support Accounts Payable and purchasing procedures.
• Analyze vendor spend, Amazon purchasing trends, and reconciliations.
• Create purchase requisitions and review contracts and quotes.
• Communicate with other departments and external partners.

Skills

Fluent in English

Advanced Excel

Professional communication

Detail oriented

Microsoft Office

Analytical thinking

Confidentiality

Team collaboration

Education

High School diploma or GED

Associate or Bachelor's in accounting or business

Tools

Gravity budget system

P‑Card/Procurement tools

Job description

Finance Support Specialist

Hiring Salary Range: $21.71 - $23.64/hour DOE

Department: Finance

Reports To: Chief Financial Officer

Job Status: Full Time

FLSA Status: Non-Exempt

Travel Required: None

Benefits Eligible: Yes

PERSI Eligible: Yes

Work Schedule: Monday through Friday, 8:00 am - 5:00 pm

This position does not qualify for VISA sponsorship.

WE TAKE CARE OF OUR PEOPLE!

• Medical
• Dental
• Vision
• PERSI Retirement Plan, with 11.96% employer contribution
• 401K & 457 Retirement Plans
• 11 Paid Holidays
• Paid Time Off
• Life Insurance with AD&D
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Account
• Employer-Funded HRA VEBA Health Savings
• Wellness Program & Rewards
• Opportunity for student Public Service Loan Forgiveness
• Harward Recreation Center
• Other Great Benefits!

POSITION SUMMARY:

The principal function of this position is to support Finance leadership, Purchasing, Accounts Payable, and Budgeting activities. This position will independently manage, control, and monitor a diverse range of accounting and administrative functions, including Calendarization for Finance and Purchasing, Accounts Payable, Purchasing support, and other related finance support activities. This position operates under the general direction of the Chief Financial Officer, but also supports the Director of Risk Management and Finance’s Budget Manager. Considerable leeway is granted for the exercise of independent judgment and initiative.

The principal duties of this function are performed in a general office environment. This position will include vendor analysis, p-card spend analysis, Amazon purchasing analysis, other accounting reconciliations & reports generated with the intent of fostering fact-based decision making.

ESSENTIAL FUNCTIONS:

• Maintains essential Finance administrative functions including calendarization, budget support, and CFO support.
• Provides and maintains admin support for the Finance Department.
• Provides Gravity budget system support and management.
• Provides various analytical reports for Health & Wellness, Unemployment, Workers’ Comp, etc.
• Supports accounts payable functions as needed.
• Places orders with vendors where appropriate.
• Assists in the development of purchasing procedures and policies.
• Reviews and analyzes Amazon purchasing trends by department.
• Provides effective professional liaison between the Finance Department and other city departments, representatives from public agencies, area businesses, and the public.
• Conducts research to identify products or equipment for potential use.
• Performs contract monitoring and contract administration.
• Researches, obtains, and reviews competitive quotes and proposals from vendors.
• Creates purchase requisitions.
• Reviews preexisting contracts and assists with the acquisition of technology hardware and related IT supplies.
• Maintains procedural documentation.
• Establishes and maintains related vendor relationships.
• Processes department purchase orders to ensure compliance with City purchasing policy.
• Reviews, verifies, and processes all purchase orders.
• Contacts vendors to receive and compare price quotes.
• Assists departments with RFP, RFI, RFQ, and any other purchasing requests.
• Handles all supply store transactions, maintains records of all supplies purchased in all departments, and submits quarterly tracking reports to CFO.
• Plans and develops purchasing policies regarding purchasing procedures.

ADDITIONAL FUNCTIONS:

• Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on the principles.
• Maintains a current knowledge of all bid law updates and changes.
• May perform other duties as assigned.
• Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

REQUIRED EDUCATION, EXPERIENCE, & LICENSE/CERTIFICATIONS:

• High School Graduate or General Education Degree (GED) required.
• Associate or bachelor’s degree in accounting, business administration, or other related field preferred.
• 2 or more years of experience in accounting or any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

• Fluent in English, with exceptional technical writing skills.
• Demonstrate a high degree of professionalism in all areas (communication, approach, style); understanding what it means to represent the Finance department.
• Strong organizational skills.
• Detail-oriented to process financial transactions efficiently and accurately.
• Skill in compiling basic and supporting data in preparing accounting and financial statements.
• Ability to analyze accounting systems and procedures.
• Ability to maintain confidentiality, tact, and diplomacy.
• Ability to adapt and learn quickly to work effectively under pressure and with short timelines/competing demands.
• Ability to work effectively in Finance/Accounting and across multiple departments/cultures.
• Ability to partner at all levels of the organization internally and externally.
• Ability to work as a member of a team to accomplish department goals.
• Ability to make sound judgments and draw valid conclusions.
• Ability to maintain effective working relationships.
• Must demonstrate strong proficiency in Microsoft Office with advanced Excel skills.
• All applicants must be able to successfully pass City of Nampa background check processes and drug testing, which may include reference checks, criminal history checks, driving record checks, and pre-employment, random, and post-accident drug tests.

WORK ENVIRONMENT:

• Work is performed primarily in an office environment, and the employee in this class is subject to inside environmental conditions.

REASONABLE ACCOMMODATION STATEMENT:

To accomplish this job successfully, an individual must be able to perform each essential function, with or without reasonable accommodation, satisfactorily. A reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

EEO STATEMENT:

The City of Nampa is an equal employment opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, national origin, veteran, disability status or any other characteristic protected by federal, state, or local laws.

DISCLAIMER:

The City has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines on job expectations and the employee's ability to perform the duties of the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the City reserves the right to change this job description and/or assign tasks for the employee to perform, as the City may deem appropriate. This position may be extended, or it may close before the closing date.