Finance Specialist (Part-Time)

Victorypyro; Clearwater (KS); On-site; USD 28,000 - 41,000; Part time

Job summary

Victory Pyrotechnics & Special Effects in Kansas is seeking a part-time Finance Specialist to support day-to-day accounting and financial administration. You will handle AP/AR, reconciliations, sales tax, spend-card activity, project job costing, and recurring reporting, contributing to accurate records across multiple entities.

The role requires 2+ years of bookkeeping experience, proficiency with Excel, and comfort working independently in a live-event production environment.

Qualifications

• 2+ years of bookkeeping, accounting, or financial administration experience preferred.
• Working knowledge of Accounts Payable, Accounts Receivable, bank reconciliations, and general bookkeeping principles.
• Experience with multi-state sales tax preferred; project or job-cost accounting helpful.
• Experience working with multiple entities a plus.

Responsibilities

• Accounts Payable: Manage AP inbox, enter vendor bills, coding, payments, reconcile statements.
• Accounts Receivable: Prepare invoices, apply payments, review aging, research credits.
• Banking & Transaction Management: Review and post bank transactions; investigate discrepancies.
• Account Reconciliation: Reconcile bank, credit card, and other accounts; resolve discrepancies.
• Sales Tax: Prepare and file sales tax returns; maintain schedules across states.
• Project Job Costing: Review project revenue/expenses; assign costs; assist closeout.
• Month-End & Financial Reporting: Complete month-end procedures and reports.
• Vendor & Financial Records: Maintain W-9s, vendor records; assist 1099 prep.
• Process Improvement & Documentation: Improve workflows and documentation.

Skills

Bookkeeping

Accounts Payable

Accounts Receivable

Bank Reconciliations

Sales Tax

Excel/Sheets

Multi-state Operations

Problem Solving

Tools

QuickBooks Online

Job description

Employment Status: Part-Time – Non-exempt

Introduction:

Are you someone who loves clean books, organized processes, and making sure every dollar ends up where it belongs? Victory Pyrotechnics & Special Effects is seeking a detail-oriented Accounting & Finance Specialist to support the day-to-day financial operations of our growing company.

This role is ideal for someone with a strong bookkeeping or accounting background who enjoys working independently, solving discrepancies, and keeping financial processes moving. From accounts payable and receivables to multi-state sales tax and project job costing, you'll play an important role in keeping Victory's financial records accurate, organized, and up to date.

About Victory Pyrotechnics & Special Effects:

Based in the heart of Kansas, Victory is a premier production company dedicated to transforming events into unforgettable experiences using a combination of lighting, video, audio, pyrotechnics, and special effects.

We hire a team consisting of pyrotechnic field technicians, show designers, production professionals, and logistics gurus who allow us to produce magical productions.

Job Summary:

As the Finance Specialist, you will be responsible for the recurring accounting and financial administration that keeps Victory running behind the scenes. You'll manage financial transactions, accounts payable and receivable, reconciliations, sales tax, company spend-card activity, project job costing, and recurring financial reporting.

Victory operates in a project-driven environment with multiple business entities and activity across multiple states, so this position requires someone who can stay organized, work across multiple financial processes, and recognize when something doesn't look right.

You’ll work closely with company leadership and operations while maintaining the accuracy and organization of our day-to-day financial records.

Responsibilities:

Accounts Payable & Payments:

Manage the Accounts Payable inbox, review and enter vendor bills, verify proper account and project coding, prepare bills for approval, write checks and prepare approved payments, reconcile vendor statements, track vendor credits, and maintain accurate vendor records.

Accounts Receivable:

Prepare customer invoices, record and apply payments, maintain accurate receivable balances, review aging reports, identify past-due accounts, and research customer credits, deposits, unapplied payments, and other discrepancies.

Banking & Transaction Management:

Review, categorize, and post bank and financial transactions. Maintain accurate transaction records and investigate duplicate, missing, uncategorized, or incorrectly recorded activity.

Account Reconciliation:

Reconcile bank, credit card, clearing, and other assigned balance sheet accounts. Research discrepancies and ensure outstanding items are properly documented and resolved.

Spend Card Management:

Review and reconcile company spend-card transactions, verify appropriate account and project coding, collect supporting receipts and documentation, and follow up on missing information.

Sales Tax:

Prepare and file sales tax returns across multiple states, jurisdictions, and business entities. Maintain filing schedules and supporting records, reconcile sales tax activity to the accounting system, and help ensure filing and payment deadlines are met.

Project Job Costing:

Review project-related revenue and expenses to ensure costs are assigned to the appropriate jobs. Identify missing or incorrectly coded project expenses and assist with financial project closeout and project profitability reporting.

Cash & Payment Planning:

Maintain visibility into upcoming financial obligations and prepare recurring cash requirement reports showing bills and significant payments due over the upcoming 7, 14, and 30 days. Identify past-due obligations or other payment items requiring management attention.

Month-End & Financial Reporting:

Complete assigned month-end accounting procedures, including account reconciliations, AP and AR review, outstanding transaction review, and recurring financial reports. Identify unusual activity or discrepancies requiring additional review.

Vendor & Financial Records:

Maintain W-9s, vendor information, payment records, financial forms, and supporting accounting documentation. Assist with year-end 1099 preparation and other recurring financial reporting requirements.

Financial Administration:

Prepare credit applications, vendor forms, banking documentation, and other financial paperwork. Assist with accountant requests, insurance audits, tax documentation, and other financial information requests as needed.

Process Improvement & Documentation:

Maintain organized accounting procedures and recurring financial calendars. Identify opportunities to improve financial workflows, documentation, accuracy, and efficiency.

Qualifications:

2+ years of bookkeeping, accounting, or financial administration experience preferred.

Working knowledge of Accounts Payable, Accounts Receivable, bank reconciliations, and general bookkeeping principles.

Experience with Quickbooks Online strongly preferred.

Experience preparing or filing sales tax returns preferred; multi-state sales tax experience strongly preferred.

Experience with project or job-cost accounting preferred.

Experience working with multiple business entities is a plus.

Strong proficiency with Excel and/or Google Sheets.

Exceptional attention to detail and organizational skills.

Ability to independently manage recurring weekly, monthly, quarterly, and annual deadlines.

Strong problem-solving skills with the ability to research and resolve financial discrepancies.

Comfortable following up with employees, vendors, customers, and management to obtain missing documentation or information.

Strong written and verbal communication skills.

Ability to maintain confidentiality when handling sensitive company, customer, vendor, banking, and employee information.

Consistent year-round accounting work in a unique and growing live-event production company.

Opportunity to work independently while collaborating directly with company leadership.

Exposure to project-based accounting, multi-state operations, and multiple business entities.

Opportunity to improve and help shape Victory's financial processes as the company continues to grow.

Collaborative team environment with involvement across multiple areas of the business.