Finance Specialist

San Antonio Water System; San Antonio (TX); On-site; USD 24,000 - 34,000; Full time

Job summary

San Antonio Water System is seeking a Finance Specialist to manage timekeeping for assigned departments, ensuring accurate hours for payroll and serving as the liaison between employees and payroll.

The role requires experience with Kronos, strong attention to detail, and the ability to train managers on time and attendance policies. Office-based with standard hours, some overtime may be required.

Qualifications

• High School Diploma or GED required.
• Three years’ experience with automated time and attendance systems.
• Ability to report to work on time and maintain attendance.

Responsibilities

• Maintains all timekeeping functions for assigned departments.
• Tracks hours worked for payroll and acts as liaison with payroll.
• Processes and validates time data in Kronos.
• Resolves time/attendance errors and inquiries.
• Provides attendance reports to management.
• Maintains filing systems for time/pay data.
• Delivers training on time and attendance policies as needed.

Skills

Attention to detail

Time management

Communication

Education

High School Diploma or GED

Tools

Kronos timekeeping system

MS Windows—Word/Excel/Outlook

Job description

Grade 15: Starting Hourly Rate: $20.95. Rate of pay depends on qualifications.
JOB SUMMARY
The Finance Specialist is responsible for maintaining all timekeeping functions for assigned departments. This position maintains an accurate track of hours worked for payroll purposes and acts as the liaison between employees and the payroll department.

ESSENTIAL FUNCTIONS

• Performs all time-management related functions.
• Compiles and records employee time and payroll data for assigned departments.
• Processes and validates time data, leave, attendance-related actions and other exceptions into Kronos timekeeping system.
• Evaluates and ensures departmental correction of time and attendance related errors.
• Responds to and resolves employee concerns regarding time and attendance.
• Adheres to organizational schedule to meet payroll deadlines.
• Maintains employees’ leave schedules in a timely and accurate manner.
• Ensures compliance with policies and procedures and administrative directives related to time, attendance, leave and time clocks and communicates responsibilities to departmental personnel.
• Explains and provides guidance to managers, supervisors and employees regarding policies and procedures related to time and attendance.
• Assesses departmental training needs. Develops standardized and customized training materials and delivers training as needed.
• Serves as liaison between the Finance Department and assigned departments.
• Provides attendance, leave balance, overtime and other reports as requested by management.
• Organizes and maintains paper and electronic filing systems for time/pay data.
• Communicates with employees by a variety of methods to assist with time related questions.
• Performs other duties as assigned.

DECISION MAKING

• This position receives general supervision.

MINIMUM REQUIREMENTS

• High School Diploma or GED.
• Three years’ experience with automated time and attendance systems.
• Ability to report to work on time, maintain a good attendance record, and work all designated work schedules.

JOB DIMENSIONS

• Knowledge of Kronos timekeeping system.
• Knowledge of time and attendance policies, processes and procedures.
• Proficient skill in utilizing personal computers and associated MS Windows-based software applications (including Word, Excel and Outlook).
• Ability to adhere to deadlines.
• Ability to process and maintain confidential information.
• Ability to establish and maintain effective communication with internal and external customers.
• Ability to prepare a bi-weekly payroll for entity with 1,800 employees and at least one special payroll each year.

PHYSICAL DEMANDS AND WORKING CONDITIONS
Working conditions are in an office environment. Subject to sitting for long periods of time to perform job scope. Requires visual acuity, speech and hearing. Physical requirements include lifting up to 30 pounds occasionally.

May be required to work hours other than regular schedule such as nights and weekends.