Finance Shared Services Specialist II

Generac International; Waukesha (WI); Remote; USD 42,000 - 64,000; Full time

Job summary

Generac Power Systems, Inc. is seeking a Shared Services Specialist II to support the Accounting Department in accounts payable, cash application, and credit memo processes. The role focuses on one area while backing up the others.

You will process AP vouchers, vendor credits, review invoices, manage three-way matches, process customer credit memos, rebates, and payments via check, wire, or ACH, and assist with month-end reporting.

Qualifications

• High School Diploma or equivalent experience.
• Minimum of 1 year experience in an office setting.
• Proficiency with Microsoft Excel and MS Office.
• Understanding of basic accounting principles.
• Experience with accounts payable, cash application, or credit memos is preferred.

Responsibilities

• Process accounts payable vouchers and verify documentation.
• Review invoices and perform three-way match where applicable.
• Process vendor credits and debit memos.
• Process incoming payments and allocate to customer accounts.
• Prepare credit memos, rebates, and month-end reports.

Skills

Microsoft Office

Excel

Accounting principles

Accounts receivable

Cash application

SAP or ERP

Education

High School Diploma or equivalent

Job description

We are Generac, a leading energy technology company committed to powering a smarter world.

Over the 60 plus years of Generac’s history, we’ve been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.

Primary Purpose

The Shared Services Specialist II supports the Accounting Department with applicable functions including accounts payable, cash application and credit memo responsibilities. This team member will focus on one of the previously mentioned areas and will act as a backup for the others.

Major Responsibilities

Responsibilities can include the following depending on the area of focus:

Accounts Payable:

• Process accounts payable vouchers & utilize AP automation software.
• Process vendor credits / Generac debit memos.
• Review all invoices for appropriate documentation and/or approval prior to payment.
• Verify three-way match for all production/direct PO’s.
• Verify non-production/indirect PO’s match invoices.
• Prioritize invoices according to cash discount potential and payment terms.
• Collaborate with vendor, buyer & interdepartmental requests.
• Review AP statements and resolve past due invoices. Assist in any system enhancement projects for the AP department.

Customer Credit Memo:

• Process and review Customer Credit Memos related to product returns, credits, and sales accruals for accuracy, support documentation, and approvals.
• Process rebates systematically. Create customer invoices for training classes and intercompany.
• Maintain approver workflows and credit memo automation ques within ERP system.
• Prepare various excel charts and reports, including month end reporting.

Cash Application:

• Process incoming payments (via check, wire, ACH) and allocate to customer accounts.
• Process offsets and allocations provided by the Credit Department.
• Problem solve to acquire and convert remittances from various sources.
• Assist staff accountant with identifying and correctly posting special cash transactions.
• Reconcile and allocate bank errors (customer invoice number typos, etc.).
• Organize documentation for all manual allocation transactions.

Minimum Job Requirements

Education

High School Diploma or equivalent experience.

Certification / License

Work Experience

Minimum of 1 year experience in an office setting.

Knowledge / Skills / Abilities

Proficiency in Microsoft Office (Excel, Word, Outlook).

Understanding of basic accounting principles.

Thorough knowledge of accounts receivable/cash application standard procedures.

Ability to perform basic mathematical calculations quickly and accurately.

Preferred Job Requirements

Education

Certification / License

Work Experience

Previous roles held in Accounts Payable, Accounts Receivable, Cash Application, Invoicing, Credit Memo, or Bookkeeping).

Experience in a manufacturing setting.

Knowledge / Skills / Abilities

Experience using SAP or equivalent ERP.

Physical Requirements and Working Conditions

Office Environment

While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion, the incumbent may be required to stoop, bend, or reach above the shoulders. The employee must occasionally lift up to 25 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision, and the ability to adjust focus. Occasional travel.