Finance Purchasing Agent Assistant - Administration and Finance (Provisional)

CUNY School of Medicine; New York (NY); On-site; USD 46,000 - 53,000; Full time

Job summary

An established industry player is seeking a Finance Purchasing Agent Assistant to support purchasing operations. This role involves assisting in the procurement of commodities, maintaining accurate records, and analyzing bids to ensure compliance with legal standards. The ideal candidate will have a strong background in purchasing or related fields and possess excellent analytical and communication skills. Join a team dedicated to promoting diversity and addressing healthcare disparities while contributing to the mission of educating future healthcare leaders. This is a unique opportunity to make a significant impact in a vibrant educational environment.

Benefits

Comprehensive benefits package

Pension plans

Tax-Deferred Savings Plans

Qualifications

• Two years of experience in purchasing or related fields.
• Education in marketing, finance, or economics may substitute for experience.

Responsibilities

• Assist purchasing agents in procuring various commodities.
• Maintain records of requisitions and contracts.
• Analyze bids and ensure compliance with legal requirements.

Skills

Purchasing experience

Analytical skills

Communication skills

Education

High school diploma or equivalent

Bachelor's degree in relevant fields

Job description

Finance Purchasing Agent Assistant - Administration and Finance (Provisional)

GENERAL DUTIES

Under direct supervision, assists purchasing agents in the purchasing of various commodities, works in accordance with standard procedure and legal requirements; performs related work. In the New York City Board of Education and the New York City Department of General Services: in addition to the duties listed above, may under direct supervision of purchasing agents, purchase materials, supplies and/or equipment in accordance with standard procedures and legal requirements, prepare necessary purchasing documents, perform the tabulation and analysis of bids, the examination of samples, and the investigation of bidders.

• Keeps a record of requisitions received.
• Examines requisitions and checks the description of items for accuracy, completeness and consistency.
• Assists in editing and revising specifications and conditions of purchase.
• Maintains files for contracts, requisitions and mailing lists of prospective bidders.
• Assists in preparing purchase proposals and suggests possible sources of supply.
• Assists in the tabulation and analysis of bids, the examination of samples and the investigation of bidders.
• Follows up on delayed deliveries.
• Examines trade journals, directories, catalogues, and technical manuals and becomes familiar with market conditions, price trends and trade practices.
• Keeps records.
• May interview salesmen and business representatives.

CONTRACT TITLE

Purchasing Agent Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The CUNY School of Medicine (CUNY Med) is located on the campus of The City College of New York (CCNY) in the heart of Harlem. It is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success at the Sophie Davis School of Biomedical Education, we transitioned to the CUNY School of Medicine in 2016. The CUNY Med offers an accelerated BS/MD (7-year program) and a Physician Assistant Master’s Degree (28-month program). True to its legacy of access, opportunity, and community transformation, the medical school’s mission remains to recruit highly talented students as diverse as New York City itself. The CUNY School of Medicine as the home of healers and leaders, places a special emphasis on addressing educational and healthcare disparities. The school seeks to include those underrepresented in the field of medicine and to train high-quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York’s medically underserved communities. As a major priority, CUNY School of Medicine also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff who closely reflect the diversity of our student body and NYC itself. The CUNY School of Medicine is a Senior College and Professional school that is subject to New York state purchasing policies and procedures.

The CUNY School of Medicine is seeking to hire (1) Finance Purchasing Agent Assistant who will report to the Finance Specialist. This position is in a provisional classification, continued employment is contingent upon taking the exam when it is offered by CUNY, passing the civil service examination and being reachable on the CUNY Eligibility List.

MINIMUM QUALIFICATIONS

1. High school graduation or its equivalent and two years of full-time, paid experience in purchasing a large volume and/or variety of materials, supplies, or equipment, or two years of full-time, paid experience in a field closely related to large-scale purchasing such as inspection or specification writing covering a large volume and/or variety of materials, supplies or equipment; OR
2. A baccalaureate degree, from an accredited college, in marketing, materials testing, mathematics, merchandising, purchasing, retailing, economics, or finance; OR
3. A combination of education and/or experience which is equivalent to "1" or "2". Education, at an accredited college, in the fields mentioned in "2" above may be substituted for experience.

COMPENSATION

New Hire: $46,172*

Incumbent: $52,180

*This amount reflects a 13% salary suppression in effect for the first 24 months of employment.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Applicant must apply online by visiting www.cuny.edu, accessing the employment page, logging in or creating a user account and searching for this vacancy using the JOB ID# 29911 or Title: Finance Purchasing Agent Assistant. Select "Apply Now" and provide the requested information.

CLOSING DATE

Open until filled. Resumes to begin review on March 25, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 29911

Location: CUNY School of Medicine