Finance Project Assistant - Invoicing & Project Support

Pinchin LLC; Berkley (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

Pinchin LLC in Berkley, MI is seeking a Project Assistant to support the Finance team with project setup, billing, and financial controls. You will coordinate with Project Managers, Accounts Receivable, and other departments to keep projects on track from initiation through invoicing.

Ideal candidates have a high school diploma, 0–3 years of consulting or related experience, strong writing and documentation skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma required.
• 0-3 years of consulting experience or relevant field experience.
• Proficiency with Microsoft Office.
• Strong writing and documentation skills.
• Ability to read technical specifications, drawings, and reports.
• Valid driver’s license with access to a reliable vehicle.
• Flexibility to work outside of regular business hours, including occasional overtime.
• Ability to stand and stoop, kneel, crouch, or crawl, lift and/or move up to 10 pounds.

Responsibilities

• Work with Project Managers to setup new projects and approve billing terms with the appropriate revenue recognition method (T&M or Lump Sum).
• Ensure proper Authorization to Proceeds (ATP), Purchase Orders (PO), Change Orders (CO) contracts are saved in the project file.
• Prepare draft billing documentation to facilitate invoicing on a timely basis.
• Process project-related client invoices and apply the appropriate sales tax, where applicable.
• Monitor client retainer balances, apply retainer funds accurately to project invoicing and follow up on replenishment as needed to maintain uninterrupted project support.
• Accept and post invoice entries into the accounting software.
• Coordinate timely delivery of client invoices through email and billing portals, ensuring accuracy and compliance with client requirements.
• Collaborate with the Accounts Receivable department to resolve invoice issues.
• Monitor aged work in progress (WIP) report and investigate outstanding aged balances with Project Managers for collectability.
• Calculate project variances and obtain approvals for write offs (project time and expenses at billing rates are higher than the invoice to client).
• Act as a liaison between project teams, finance and other departments
• Respond to internal and external inquiries related to project status and documentation
• Other duties as assigned.

Skills

Strong writing

Documentation skills

Reading technical specifications

Attention to detail

Team collaboration

Flexibility

Education

High school diploma

Tools

Microsoft Office

Job description

Pinchin LLC in Berkley, MI is seeking a Project Assistant to support the Finance team with project setup, billing, and financial controls. You will coordinate with Project Managers, Accounts Receivable, and other departments to keep projects on track from initiation through invoicing.

Ideal candidates have a high school diploma, 0–3 years of consulting or related experience, strong writing and documentation skills, and proficiency with Microsoft Office.