Finance & Payroll Administrative Specialist

City of Pasadena; Pasadena (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

CalPERS retirement

Paid leave

Life insurance

Vision & disability benefits

Flexible spending accounts

Employee assistance program

Job summary

City of Pasadena seeks an Administrative Specialist to support financial management, payroll, and procurement across departments in a fast-paced public service environment.

The ideal candidate has payroll experience in a public agency, understands MOUs, and can handle complex transactions, timekeeping, and budget tracking. Typing tests and open/promotional examinations are part of the process.

Qualifications

• Associate's degree or higher plus five years of progressive administrative/financial experience.
• Experience with payroll and MOUs in a public agency preferred.
• Familiarity with accounts payable, procurement, and budget forecasting.

Responsibilities

• Review payroll and time accruals; ensure compliance with MOU provisions and policies.
• Process requisitions, purchase orders, and vendor invoices; track funding sources.

Skills

Payroll processing

Accounts payable

Budget tracking

Procurement

Financial analysis

Communication

Education

Associate's degree

Tools

Tyler Munis

Microsoft Excel

Job description

City of Pasadena seeks an Administrative Specialist to support financial management, payroll, and procurement across departments in a fast-paced public service environment.

The ideal candidate has payroll experience in a public agency, understands MOUs, and can handle complex transactions, timekeeping, and budget tracking. Typing tests and open/promotional examinations are part of the process.