Finance & Operations Specialist (Workday)

Yale University; New Haven (CT); Hybrid; USD 79,901,000 - 117,096,000; Full time

Job summary

Yale University in New Haven invites applications for a financial administrator to support Yale Ventures operations, overseeing income distributions, including royalties, milestones, and reimbursements, and ensuring compliance with institutional policies.

The role involves processing entries in Workday, managing accounts payable and procurement, and producing regular financial reports with a strong emphasis on accuracy and timely delivery. Hybrid work model in New Haven.

Qualifications

• Strong understanding of accounting principles and financial management.
• Excellent analytical, organizational, and problem-solving skills; independent judgment and confidentiality.
• Strong communication and interpersonal skills for diverse stakeholders.
• Attention to detail and multitasking ability.
• Well-developed organizational skills for high-volume environments.

Responsibilities

• Process commercialization income distributions and accurate calculations.
• Set up suppliers in Workday and request new projects.
• Maintain royalty files and distribution lists.
• Notify faculty and institutions about income distribution status.
• Track and locate lost inventors using databases.
• Process cash deposits and journal entries; coordinate with Treasury.
• Maintain the technology transfer financial system database.
• Prepare financial reports and reconcile statements.
• Serve as primary contact for faculty, staff, and external stakeholders on financial policies.
• Assist with monthly financial review checklist.

Skills

Accounting principles

Analytical skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Multitasking

Problem solving

Education

Bachelor's degree in Accounting or Finance

Tools

Workday

Excel advanced

Job description

Yale University in New Haven invites applications for a financial administrator to support Yale Ventures operations, overseeing income distributions, including royalties, milestones, and reimbursements, and ensuring compliance with institutional policies.

The role involves processing entries in Workday, managing accounts payable and procurement, and producing regular financial reports with a strong emphasis on accuracy and timely delivery. Hybrid work model in New Haven.