Finance Operations Lead — Administrative Analyst

Personnel Board of Jefferson County; Birmingham (AL); On-site; USD 74,000 - 115,000; Full time

Job summary

Personnel Board of Jefferson County in Birmingham, AL, is seeking a Principal Administrative Analyst to support the Finance department. This fast-paced role blends administrative operations, HR, reporting, communication, and team leadership to manage multiple priorities.

You will supervise staff, prepare budgets and requisitions, develop training materials, compile reports, and prepare correspondence for internal and external audiences, ensuring organization-wide efficiency and accuracy.

Qualifications

• Experience researching and monitoring budget (e.g., forecasting revenues, tracking expenditures).
• Experience implementing and monitoring new projects, programs, policies, or initiatives to ensure departmental compliance with codes, laws, or standards.
• Experience working in a lead or supervisory capacity (e.g., training, scheduling, assigning and reviewing work).
• Experience conducting research, including collecting data, tracking, analyzing, and interpreting data (e.g., tracking project data, processing payroll).
• Experience writing reports that outline or summarize proposals, research, projects, etc., including providing outcomes and recommendations.

Responsibilities

• Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends and analyzing financial data.
• Procures and/or manages inventory to ensure operational needs are met.
• Manages various projects as they relate to assigned work area.
• Communicates with internal stakeholders and prepares correspondence, reports, and trainings.
• Initiates, writes, implements, and reports on grants following guidelines.

Skills

Budget forecasting

Supervisory experience

Data analysis

Reporting

Communication

Project coordination

Job description

Personnel Board of Jefferson County in Birmingham, AL, is seeking a Principal Administrative Analyst to support the Finance department. This fast-paced role blends administrative operations, HR, reporting, communication, and team leadership to manage multiple priorities.

You will supervise staff, prepare budgets and requisitions, develop training materials, compile reports, and prepare correspondence for internal and external audiences, ensuring organization-wide efficiency and accuracy.