Finance & Operations Generalist — Hybrid (Higher Ed)

University of Virginia; Charlottesville (VA); Hybrid; USD 64,000 - 74,000; Full time

Job summary

University of Virginia's Madison House seeks a Finance and Operations Generalist to manage financial administration, office and facilities operations, and program support. The role involves handling transactions, payroll coordination, and financial reporting across UVA systems and the Madison House nonprofit entity.

The position supports a transitional period of aligning operations with UVA, under the Executive Director and collaborating with the UVA Provost Office Finance Team.

Qualifications

• Bachelor’s degree required; two years of exempt-level experience in finance/budget preferred.
• Experience with Workday, UVA Fund, and nonprofit financial reporting is highly desirable.
• Experience supervising students or entry-level staff is a plus.

Responsibilities

• Coordinate financial operations by processing transactions, reimbursements, vendor payments, reconciliations, and financial reporting across UVA Workday and the UVA Fund.
• Support budgeting and financial compliance, including budget preparation, procurement card administration, financial record-keeping, audits, and reporting.
• Manage administrative operations, including student payroll coordination, maintaining personnel and payment records, purchasing office supplies, and providing administrative support across the Madison House team.
• Oversee office and facilities operations, including supervising a team of student employees, coordinating building maintenance, technology, vendor contracts, mail and deposits, parking operations, inventory, and office equipment.
• Provide operational support for programs and events, including logistics, room reservations, hospitality, travel coordination, and on-site event support.
• Maintain organizational systems and compliance, including financial documentation, data management, and coordination of operational compliance processes.

Skills

Financial administration

Office coordination

Payroll coordination

Data entry

Excel

Google Workspace

GAAP knowledge

Nonprofit accounting

Education

Bachelor’s degree

Bachelor’s degree in business, accounting, public administration

Tools

Workday

UVA Fund

QuickBooks Online

Paychex

Job description

University of Virginia's Madison House seeks a Finance and Operations Generalist to manage financial administration, office and facilities operations, and program support. The role involves handling transactions, payroll coordination, and financial reporting across UVA systems and the Madison House nonprofit entity.

The position supports a transitional period of aligning operations with UVA, under the Executive Director and collaborating with the UVA Provost Office Finance Team.