Finance and Operations Generalist, UVA Madison House

University of Virginia; Charlottesville (VA); Hybrid; USD 64,000 - 74,000; Full time

Job summary

University of Virginia's Madison House seeks a Finance and Operations Generalist to manage financial administration, office and facilities operations, and program support. The role involves handling transactions, payroll coordination, and financial reporting across UVA systems and the Madison House nonprofit entity.

The position supports a transitional period of aligning operations with UVA, under the Executive Director and collaborating with the UVA Provost Office Finance Team.

Qualifications

• Bachelor’s degree required; two years of exempt-level experience in finance/budget preferred.
• Experience with Workday, UVA Fund, and nonprofit financial reporting is highly desirable.
• Experience supervising students or entry-level staff is a plus.

Responsibilities

• Coordinate financial operations by processing transactions, reimbursements, vendor payments, reconciliations, and financial reporting across UVA Workday and the UVA Fund.
• Support budgeting and financial compliance, including budget preparation, procurement card administration, financial record-keeping, audits, and reporting.
• Manage administrative operations, including student payroll coordination, maintaining personnel and payment records, purchasing office supplies, and providing administrative support across the Madison House team.
• Oversee office and facilities operations, including supervising a team of student employees, coordinating building maintenance, technology, vendor contracts, mail and deposits, parking operations, inventory, and office equipment.
• Provide operational support for programs and events, including logistics, room reservations, hospitality, travel coordination, and on-site event support.
• Maintain organizational systems and compliance, including financial documentation, data management, and coordination of operational compliance processes.

Skills

Financial administration

Office coordination

Payroll coordination

Data entry

Excel

Google Workspace

GAAP knowledge

Nonprofit accounting

Education

Bachelor’s degree

Bachelor’s degree in business, accounting, public administration

Tools

Workday

UVA Fund

QuickBooks Online

Paychex

Job description

Madison House serves as the student‑led volunteer center for University of Virginia students, supporting student leadership, community partnerships, and a lifelong commitment to service.

The Finance and Operations Generalist supports the effective operation of Madison House through financial administration, office management, facilities coordination, and organizational support. This position oversees financial processes across UVA, the UVA Fund, and the Madison House nonprofit entity; manages office and building operations; and helps ensure the systems, resources, and infrastructure necessary to support staff, student leaders, volunteers, and community partners.

During the initial phase of Madison House's partnership with the University of Virginia, the position will also support the financial operations of the Madison House nonprofit entity, including bookkeeping, payroll administration, financial reporting, and compliance activities. Training and oversight will be provided during this transition period. The long‑term goal is to transition these functions to the University of Virginia in a phased approach over approximately two years, ultimately aligning financial operations under UVA's support model.

The Finance and Operations Generalist reports to the Executive Director and collaborates closely with the full Madison House team and the UVA Provost Office Finance Team in finance related responsibilities.

Responsibilities

• Coordinate financial operations by processing transactions, reimbursements, vendor payments, reconciliations, and financial reporting across UVA Workday and the UVA Fund.
• Support budgeting and financial compliance, including budget preparation, procurement card administration, financial record‑keeping, audits, and reporting.
• Manage administrative operations, including student payroll coordination, maintaining personnel and payment records, purchasing office supplies, and providing administrative support across the Madison House team.
• Oversee office and facilities operations, including supervising a team of student employees who manage the front desk; coordinating building maintenance, technology, vendor contracts, mail and deposits, parking operations, inventory, and office equipment; and ensuring a welcoming environment for students, staff, and community partners.
• Provide operational support for programs and events, including logistics, room reservations, hospitality, travel coordination, and on‑site event support.
• Maintain organizational systems and compliance, including financial documentation, data management, and coordination of operational compliance processes.
• Collaborate with University and community partners, including the UVA Provost Office Finance Team, to ensure effective financial and operational processes.
• Contribute to organizational effectiveness by identifying process improvements, supporting cross‑functional initiatives, and fostering a collaborative, student‑centered workplace.

Required Qualifications

• Bachelor’s degree
• Two years of relevant exempt level experience, typically in finance and budget. Relevant exempt level experience may substitute for a degree.

Preferred Qualifications

• Bachelor’s degree in business, accounting, public administration, or a related field.
• 3+ years of administrative, bookkeeping, accounting, or financial support experience, preferably in a nonprofit or higher education setting.
• Experience supervising students or entry‑level staff.
• Familiarity with UVA systems and processes, including Workday, the UVA Fund, and relevant purchasing and reimbursement policies.
• Intermediate to advanced proficiency in Microsoft Excel; proficiency with Microsoft Office Suite and Google Workspace.
• Experience using QuickBooks Online, including journal entries, reconciliations, and financial reporting.
• Demonstrated experience managing financial records and maintaining accurate documentation.
• Experience processing payroll through a dedicated payroll system such as Paychex.
• Working knowledge of nonprofit accounting, fund accounting principles, and basic GAAP.
• Experience preparing financial reports for boards, finance committees, or organizational leadership.

Physical Demands

This is primarily a sedentary job involving use of a computer. The job does occasionally require traveling some distance to attend meetings and programs.

Hiring Range

$64,000 - $74,000 commensurate with education and experience.

Position Type & Work Location

This is an exempt‑level, benefited position. This is a restricted position, which is dependent on funding and is contingent upon funding availability.

As a student‑facing center, work will take place primarily in‑person at Madison House, On‑Grounds at UVA, and in the surrounding Charlottesville community. As a result, the employee will need to reside in the greater Charlottesville area. Hybrid flexibility may be available, generally allowing up to one remote workday per week, depending on organizational priorities and operational needs.

Occasional evenings and weekends required for events or board meetings. Flexible schedule leading up to or following these requirements.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.