Finance Manager - Research Administration

NYU Langone Health; New York (NY); On-site; USD 101,493 - 125,000; Full time

Benefits offered by this job

Health insurance

Generous time-off

Retirement planning

Wellness program

Job summary

NYU Langone Health is seeking a Finance Manager who will oversee financial management, reporting, and analytics for academic departments. The role involves leading a finance team, ensuring compliance, and driving financial operations to support institutional growth.

An ideal candidate has a Bachelor’s degree and at least 5 years of leadership experience in an academic medical center. The position offers comprehensive benefits and opportunities for professional development.

Qualifications

• Minimum 5 years of leadership experience in an academic medical center.
• Strong knowledge of budgeting, financial operations, and compliance.
• Effective communication with diverse professional groups.

Responsibilities

• Oversee financial performance and budgeting for designated departments.
• Manage post-award finance grants and ensure compliance.
• Provide financial reports and support strategic departmental initiatives.

Skills

Budget management

Financial analysis

Leadership skills

Communication skills

Project management

Education

Bachelor's Degree in Business or related field

Tools

Databricks

Job description

Position Summary

We have an exciting opportunity to join our team as a Finance Manager. The Finance Manager, reporting to the Associate Director of Finance and Research Administration, plays an integral role within the NYU Langone Health Integrated Support (POD) model. This position is responsible for overseeing a team of finance and post-award professionals supporting the financial management, reporting, planning, and analytics of the research and financial portfolios for assigned academic departments. The Finance Manager ensures the delivery of high-quality financial and research administration support while maintaining the highest standards of customer service, operational efficiency, and research compliance. This role is instrumental in driving financial stewardship, standardizing processes and best practices, and fostering a collaborative, adaptable and service-oriented team culture that supports the long-term growth and evolving needs of the departments and the Integrated Support model. Success in this role requires a strong combination of technical and analytical expertise, leadership capabilities, and effective communication skills. The ideal candidate will demonstrate a proactive, solutions-oriented mindset with the ability to manage competing priorities, build strong cross-functional relationships, and support strategic departmental and institutional initiatives.

Job Responsibilities

1. Oversee and help manage financial performance, P&L, budgeting, and funds flow for the designated Department or Institute. Prepare monthly reporting packages, perform variance and trend analysis to ensure transparency and accountability. Communicate results with departmental and finance leadership.
2. Acts as the financial liaison for PIs, division leads, departmental leadership, and central finance teams.
3. Help establish annual budgets and long-range plans by reviewing baselines with leadership and facilitating any additional requests for approval.
4. Oversee the post-award finance grants management team and day-to-day operations for funded grants, gifts, and fellowships, ensuring effective financial oversight of sponsored portfolios in coordination with related departmental and non-sponsored funding sources to support overall portfolio management and compliance.
5. Post-award management ongoing review of research records, personnel and OTPS expenses within budget guidelines, budget revisions and prior approval, subcontract management, submission of required progress close‑out reports and invoicing regulatory compliance.
6. Monitor expenditure related to grants and contracts, oversee the preparation of financial reports as required, and ensure the appropriate use of sponsored awards as required by federal, state, local and university regulations, and adherence to all institutional deadlines and processes.
7. Remain up to date on changes to policies, both internal and external, that pertain to compliance, budgeting, and other factors that impact sponsored award spending.
8. Recommend and implement changes to maintain balanced accounts (compared to budget and within available balances as applicable) and help resolve funding shortages. Help align financial needs with available organizational resources.
9. Spearhead the annual budget and long-range planning processes, working with leadership to align financial needs with available organizational resources and strategic priorities; this includes monitoring and tracking of AEC as applicable to research faculty.
10. Champion a culture of excellence in financial reporting and analysis, promoting the adoption of leading practices throughout the team, including utilization of AI, Databricks and other institutionally supported tools for automation and efficiency.
11. Contribute energetically to an environment of effective financial reporting and analysis, time management and prioritization, compliance with regulations, and adoption of leading practices.
12. Provide adhoc financial reports and special projects upon request for department leadership and central finance leadership team.
13. Compliance: responsible for ensuring that sponsored research efforts are in compliance with NYU School of Medicine guidelines, state and federal regulations. Monitor the progress and performance of all research projects. Contribute to and have knowledge of internal policies pertaining to the management of grants and contracts within the integrated support and FIN-Core teams.
14. Fosters strong collaborative relationships throughout the institution, especially within the Integrated Support (pod) model and the departmental administrative team, and also including central offices in Research Administration, such as SPA, RDI, CRSU, TOV and RFO.

Additional Position Specific Responsibilities

• Experience should include progressive responsibility experience managing budgets, business development, and financial operations of complex matrix organizations at academic medical centers.
• Evidence of highly effective interpersonal, communications and critical thinking skills and attention to detail required along with high level of discretion, tact and diplomacy.
• Strong project management, organizational, and time management skills; exceptional financial management skills; including thorough knowledge of pre- and post-award grants and research administration, including deep understanding of federal, state and local policies governing sponsored research.
• Demonstrated ability to manage complex projects. Proficiency in managing complex, multi-source budgets; familiarity with grants.
• Firm understanding of basic accounting principles, budgeting, business planning, variance analysis, and problem solving.
• Adaptive learner. Able to multi-task and manage various deliverables while adhering to deadlines.

Minimum Qualifications

To qualify you must have a Bachelors Degree in Business, Health Administration or related field with a minimum of 5 years of progressive leadership experience in an academic medical center; or an equivalent combination of education and experience. A successful candidate must have a thorough understanding of the management of an academic clinical department including the management of a physician group practice. Prior experience with professional or facility billing is preferred. Excellent communication skills are essential to interface effectively with diverse internal and external professional groups and committees.

Qualified candidates must be able to effectively communicate with all levels of the organization.

Job Details

• Job Title: Finance Manager
• Unit: Sponsored Research Operations
• Team: Integrated Support
• Supervisor: Betsy De Leon

Benefits

NYU Grossman School of Medicine provides a comprehensive benefits and wellness package that supports employees at any stage of life, including health insurance, generous time‑off, retirement planning, employee resource groups, and a holistic wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care.

Equal Opportunity

NYU Grossman School of Medicine is an equal opportunity employer and is committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration.

Salary Range

NYU Langone Health provides a salary range of $101,493.51 to $125,000.00 annually. Actual salaries depend on experience, specialty, education, and hospital need. The salary range does not include bonuses, differential pay or other forms of compensation.

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