Finance Manager, Full-Time

EM Technologies GmbH; Urbana, Northern (IL, KY); Hybrid; USD 72,000 - 83,000; Full time

Job summary

Urbana Free Library in Urbana, IL is seeking a Finance Manager to safeguard assets and oversee accounting and financial operations for a government unit with a $5 million annual budget. Reporting to the Executive Director, the role requires strong internal controls and strategic financial guidance.

You will manage revenue, expenditures, fund balances, audits, and financial reporting, collaborate with the Library Board and City officials, and lead a finance team toward sustainable fiscal policy

Qualifications

• Bachelor’s degree in accounting, finance, public or business administration.
• Five (5) years of progressively responsible finance experience, including three (3) in a financial management role.
• Experience with government or nonprofit finance, including fund accounting and audits.

Responsibilities

• Oversees budget development, financial forecasting, cash management, investments, and long‑range financial planning to ensure the Library’s financial sustainability.
• Plans, prioritizes, and oversees departmental operations, workflow, staffing, and resource allocation to ensure efficient and effective service delivery.
• Provides Library leadership and the Library Board with timely and accurate financial analyses, reports, forecasts, and recommendations to support strategic decision‑making.
• Maintains official accounting, payroll, and financial reports in accordance with GAAP, governmental accounting standards, and applicable laws and regulations.
• Works with the auditor and completes audits, including preparing work papers and trial balance, and reviewing audited financial statements.

Skills

Microsoft Excel

Financial analysis

Strategic financial planning

Education

Bachelor's degree in accounting, finance, public or business administration

Tools

Tyler/Munis

Humanity

Job description

210 West Green Street, Urbana, IL 61801 • 217-367-4057 • urbanafreelibrary.org Finance Manager Department: Administration Division: N/A Job Type: Civil Service/Non-Bargaining Unit Reports To: Executive Director Percent Time: Full-Time (39 hours per week), including evening and weekend hours as needed. Benefits: https://urbanafreelibrary.org/about-us/employment/full-time FLSA Status: Exempt Compensation: PG-41 – The starting annual salary (hiring range) for the position is $72,274 - $83,115 DOQ/E, with the opportunity to move through the full pay and grade range annually.

JOB SUMMARY

The Finance Manager is an experienced, resourceful, and team-oriented business specialist who is responsible for safeguarding the assets and managing the Library’s accounting and financial operations. Responsibilities include oversight and report of all revenue, expenditures, and fund balances for a governmental unit with an annual budget of $5 million. This position is accountable for providing accurate financial reporting, maintaining effective internal controls, managing financial risk, and advising the Executive Director, the Library Board of Trustees, and the Library Leadership Team on sound fiscal policies and strategic financial decisions. The Finance Manager will serve as the financial liaison with the Library Board of Trustees, department leaders, and the City of Urbana. As a member of Library’s Leadership Team, the Finance Manager participates in strategic planning and policy development. The ideal candidate will be a continuous learner with a welcoming attitude and a collaborative work ethic. The Finance Manager reports to the Executive Director.

ESSENTIAL RESPONSIBILITIES

• Oversees budget development, financial forecasting, cash management, investments, and long‑range financial planning to ensure the Library’s financial sustainability.
• Plans, prioritizes, and oversees departmental operations, workflow, staffing, and resource allocation to ensure efficient and effective service delivery.
• Provides Library leadership and the Library Board with timely and accurate financial analyses, reports, forecasts, and recommendations to support strategic decision‑making.
• Maintains official accounting, payroll, and financial reports in accordance with Generally Accepted Accounting Principles (GAAP), governmental accounting standards, and applicable federal, state, and local laws and regulations.
• Works with the auditor engaged by the City to complete the Library and Library Foundation audits, including preparing work papers and trial balance, and reviewing audited financial statements.
• Evaluates departmental operations, workload, work methods, and procedures; identifies opportunities for continuous improvement; and implements process enhancements to increase efficiency and effectiveness.
• Serves as a strategic advisor to the Leadership Team by contributing to long‑range planning, organizational initiatives, and financial sustainability.
• Manages and coordinates annual financial audits, regulatory reviews, and the implementation of corrective actions to address audit findings and strengthen internal controls.
• Prepares and presents monthly/quarterly/annual reports, financial analyses, and supporting documentation for the Executive Director, the Library Board, the Urbana City Council, and other stakeholders as requested.
• Establishes and maintains collaborative relationships with City and County officials, government agencies, vendors, auditors, local organizations, and other external partners to support Library operations.
• Maintains the confidentiality and security of sensitive financial information while ensuring appropriate transparency.

ADDITIONAL DUTIES

• Safeguards the Library’s financial assets by establishing, implementing, and monitoring effective internal controls, sound financial management practices, risk mitigation strategies, and by encouraging operational excellence.
• Advises the Executive Director and Library Board of Trustees on the financial implications of strategic initiatives and provides recommendations to support sound fiscal decision‑making.
• Identifies, evaluates, and mitigates financial, operational, and compliance risks to protect the Library’s financial sustainability.
• Promotes a culture of integrity, accountability, transparency, and ethical financial stewardship throughout the organization.
• Participates as a member of the Library’s Leadership Team.
• Upholds Library Code of Conduct and other Library policies and procedures.
• Responsible for development and supervision of financial and business operations staff.
• Performs other related duties as assigned.

JOB REQUIREMENTS

Minimum Qualifications

• Bachelor’s degree in accounting, finance, public or business administration, or related discipline.
• Five (5) years of progressively responsible finance experience, including three (3) in a financial management role, including staff supervision; or an equivalent combination of education, certification, training, and/or experience.
• Knowledge of automated financial, payroll, and management systems.
• Proficiency with Tyler/Munis or similar accounting and payroll software.
• Experience with Humanity or similar timekeeping and scheduling system.
• Advanced knowledge of Microsoft Excel; proficiency with other Microsoft Office tools and electronic file management.
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• Experience with government or nonprofit finance, including fund accounting and audits.