Finance Manager

Kai Ming Head Start; San Francisco (CA); On-site; USD 95,000 - 130,000; Full time

Job summary

Kai Ming, Inc. in San Francisco, CA is seeking a Finance Director to oversee accounting, internal controls, reporting, budgeting, and financial compliance for the Head Start program.

You will implement policies to ensure contract requirements are met and provide leadership to the finance team. The role requires strong knowledge of Head Start standards and federal regulations, plus experience guiding management through financial planning and reporting processes.

Qualifications

• Bachelor's degree in accounting is required.
• Six or more years in non-profit or similar environment with at least 3 years in a managerial role.
• Strong written and verbal communication; ability to work in a team; knowledge of federal contracts, grant management, and nonprofit reporting.

Responsibilities

• Timely and accurate monthly/quarterly financial statements; budget guidance to management.
• Stay current on Head Start fiscal standards and related regulations; implement them.
• Analyze program spending; coordinate with Program Director/Managers on budgeting and spending issues.
• Develop and educate leadership to improve financial planning and monitoring.
• Design and document accounting policies and internal controls for integrated reporting.

Skills

Management

Communication

Analytical skills

Planning

Organizational skills

Teamwork

Education

Bachelor's degree in accounting

Tools

MIP/Abila

Microsoft Excel

Microsoft Word

Job description

Organization:

Kai Ming, Inc. is a non-profit 501(c)(3) organization that provides free full-day full-year andfull-day part-year services to eligible children ages 0-5 years old in San Francisco, CA with funding primarily from Head Start, the California Department of Education, California Department of Social Services, and San Francisco Department of Early Childhood.

Job Summary:

Oversees and directs the program's accounting processes and related internal control environment, internal and external reporting, budgeting, and financial compliance activities of the Head Start program. Recommends and implements accounting and financial systems and related policies, procedures and processes to ensure that contract requirements are adhered to. Duties are performed in accordance with financial management techniques and practices consistent with the Office of Head Start, State and City requirements and regulations. Serves as financial advisor and provides thoughtful leadership and operation support to program leadership.

Job Type:

Full time, Exempt

Salary Range:

$95,000.00 - $130,000.00

Report to:

Director of Finance

Supervised Positions:

Finance Generalist, Finance Specialist, Finance Coordinator(s)

• Timely and accurately presents and documents monthly and quarterly financial statements that properly reflect the factual results of Head Start, State and City funding, and guides management to achieve the approved budget.
• Understands and stays current on Head Start Performance Standards (specifically fiscal) and other related State and City regulations and maintains knowledge of how the program will implement them.
• Analyzes and monitors each HS program/center's spending, identifies potential problems and works with the Program Director/Managers on budgeting/spending issues.
• Develops and educates Program Director(s)/Managers to improve financial planning and monitoring skills.
• Designs, establishes, administers and documents accounting policies and procedures to ensure an integrated financial reporting system with appropriate internal controls.
• Ensures compliance with OMB Circulars 2 CFR Part 200.
• Serves as financial liaison with all funding sources and independent auditors to ensure compliance with funding source rules and regulations.
• Calculates the impact of proposed initiatives, expenditures, and/or policy changes on the organization.
• Serves as a strong voice throughout the project life cycle in risk assessment on project funding, allocations and the ability to meet goals and or outcomes based on financial health.
• Conducts periodic internal reviews of policies, procedures and systems, compared with best practices.
• Provides user-friendly financial management reporting tools for MIP accounting application that can be used for both planning and tracking budgets.
• Provides direct supervision of staff as assigned and demonstrates mindful two-way communication approach.
• Maintains strict confidentiality of HS program information and information pertaining to children and families in the programs.
• Calculates and monitors administrative and non-federal cost portions to ensure compliance.
• Compiles information needed for USDA/CACFP reimbursement; prepares claims for reimbursement and maintains proper supporting documentation.
• Ensures that all general ledger accounts applicable to the program are analyzed and reconciled each month.
• Ability to travel for meetings, conferences, and trainings.
• Adhere to the Kai Ming Code of Conduct and all other internal policies and procedures.

Qualifications:

• Education: Bachelor's degree in accounting required. Candidates with experience in Head Start programs or non-profit sections will be given preference.
• Experience: Minimum of six (6) years of experience working in a non-profit or equivalent environment with at least 3 years at management level. Has excellent written and oral communication skills, ability to work in a team environment, working knowledge of federal contracts, grant management, federal regulations and reporting requirements that govern non-profits.
• Skills: Must possess well-developed management and administrative skills. Strong verbal and written communication skills. Ability to work effectively with all types of personalities in a team environment. Strong analytical and reasoning ability with superior numerical skills. Planning and organizational skills. Ability to establish credibility, be decisive and work with minimal supervision. Ability to foster participative management practices within a team environment. Ability to handle multiple tasks and to work with outside agencies.
• Computer Skills: MIP/Ablia accounting application experience preferred, Advanced in Microsoft Excel and Microsoft Word.

Other Requirements:

• Annual Physical exam and TB and Immunization Clearance
• Criminal Background Clearance
• Child Abuse Index Clearance
• Sex Offender Registry Check Clearance
• Adherence to the Confidentiality Agreement
• Adherence to the Child Abuse Reporting Mandate
• While performing the duties of this job, the employee is regularly required to change position; to sit, stand, walk, climb or balance; to stoop, kneel, crouch or crawl; to bend, twist and reach with hands and arms; and to pick up boxes and files.
• Adhere to the Kai Ming Code of Conduct and all other internal policies and procedures.
• Accountable for the health, safety and supervision of all children and families.