Finance Manager

Unified Engineering; Kalamazoo (MI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Unified Engineering seeks an Accounting Administrator to manage finance operations, payroll, and billing across departments. The role emphasizes accuracy, timely processing, and strong collaboration with project managers and leadership.

The ideal candidate has 3–5 years in accounting, payroll, AP/AR, and a solid grasp of GAAP. This hybrid position supports both Kalamazoo office activities and partial remote work, contributing to financial stability and operational success.

Qualifications

• Bachelor’s degree in accounting or related field.
• 3–5 years of accounting, payroll, AP/AR experience.
• Solid understanding of GAAP and payroll tax rules.
• Experience with billing systems and vendor management.

Responsibilities

• Oversee accounts payable: process vendor invoices and employee expense reimbursements.
• Administer vendor purchase order (PO) process.
• Perform monthly bank reconciliations for multiple accounts.
• Reconcile general ledger accounts regularly.
• Monitor employee timesheet entry and payroll processing.
• Administer client billing and rate tables.
• Collaborate with project managers on client project costs.
• Maintain accounts receivable and follow up on outstanding balances.
• Support cash flow forecasting with leadership.
• Ensure compliance with sales tax and tax filings.
• Provide financial process documentation and training.

Skills

GAAP knowledge

Financial reporting

Payroll administration

Accounts payable

Accounts receivable

Vendor management

Billing systems

Tax compliance

Detail orientation

Education

Bachelor's degree in accounting

Tools

QuickBooks

Deltek

SAP

Job description

Location: Kalamazoo Office, some remote possible

Job Type: Full-Time

Department: Finance & Administration

Reports To: Partners

Position Overview:

We are seeking a detail-oriented and proactive Accounting Administrator to manage and support our company’s financial operations. This role is critical to ensure the accuracy of our accounting records, the timeliness of financial transactions, and the seamless administration of payroll, and benefits. The ideal candidate will bring experience in small business accounting practices, a strong grasp of payroll and billing systems, and the ability to collaborate across departments to support financial and operational goals.

Key Responsibilities

Accounting & Finance

• Oversee accounts payable: manage vendor invoices and employee expense reimbursements, process payments timely and accurately.
• Administer and track the vendor purchase order (PO) process.
• Perform monthly bank reconciliations for multiple accounts, identifying and resolving discrepancies.
• Reconcile general ledger accounts on a regular basis to ensure accuracy.
• Monitor employee timesheet entry and ensure timely submission of all hours worked.
• Administer semi-monthly payroll including new hire setup, terminations, and compliance with applicable laws and regulations.
• Administer client billing, including the setup of billing rate tables, review of preprocessed invoices, and final submission to clients.
• Collaborate with project managers to maintain accurate client project costs.
• Maintain accounts receivable records, follow up on outstanding receivables.
• Partner with leadership to forecast and maintain optimal cash flow.
• Research and implement financial database best practices to ensure efficient and accurate data management.
• Create and maintain financial process documentation to support transparency and internal controls.
• Provide financial database training for new and existing staff as needed.
• Ensure compliance with sales tax laws across applicable jurisdictions.
• Work closely with the corporate accountant for W-2s, 1099s, and tax filings.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or related field preferred.
• 3–5 years of experience in accounting, payroll administration, accounts payable, accounts receivable or related roles.
• Financial reporting and analysis
• Strong computer literacy with experience in business management software.
• Proficiency with financial software (e.g., QuickBooks, Deltek, SAP, or similar platforms).
• Strong understanding of GAAP, sales and payroll tax regulations.
• Experience administering benefits and working with third-party benefits providers.
• Excellent organizational, communication, and time management skills.
• Ability to work independently and collaboratively in a fast-paced, professional environment.
• High level of accuracy, attention to detail, and discretion with sensitive information.

Why Join Us?

At Unified Engineering, we are a collaborative and mission-driven team. We believe in empowering our employees with tools and autonomy to make impactful decisions. This role offers a unique opportunity to work across both accounting, human resources and IT, contributing directly to the stability and growth of our business.