Finance Data Clerk: AP/AR & Reporting

Commonwealth of VA Careers; Suffolk (VA); On-site; USD 26,000 - 43,000; Part time

Job summary

Commonwealth of VA Careers is seeking a part-time Financial Support Specialist to perform data entry and processing across accounts payable, accounts receivable, and reporting. You will interpret policies and ensure accuracy in navigating Cardinal, IMS, and MS Office tools.

The role emphasizes GAAP knowledge, government accounting, and strong data analysis, with duties spanning time and attendance, travel, inventory, and procurement related transactions.

Qualifications

• Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member.
• Ability to report during emergency operations.
• Knowledge of basic accounting and business principles sufficient to monitor and analyze data.
• Knowledge of file management including purging and disposing of files in accordance with records retention guidelines and schedules.
• Skill in performing basic math calculations.
• Skill in preparing financial reports and running queries.
• Skill in the use of computers and software applications including automated inventory software and MS Office Products.

Responsibilities

• Accounts Payable: Knowledge and understanding of agency accounts payable policies and procedures to include the Virginia Prompt Payment Act. Receive, verify, and reconcile invoices to Cardinal receiver performing data entry.
• Accounts Receivable: Demonstrate knowledge and understanding of agency accounts receivables policies and procedures. Receive, review, and perform data entry accounts receivable documentation.
• Financial Data: Run and maintain queried in financial systems. Compare expenditures and analyze data between financial systems. Maintain reports, records, and other supporting documents. Research and identify errors and make necessary corrections to resolve discrepancies.
• Inventory Data Processing: Maintain knowledge and understanding of Agency Inventory policies and procedures. Perform data entry of receipts and issues for department inventory into IMS and Cardinal. Verify daily transactions and documentation.
• Perform duties as assigned.
• SPCC Direct Charge and Procurement: Knowledge and understanding of agency procurement and small purchase charge card policies and procedures. Prepare requisition and purchase orders for material requirements
• Time and Attendance: Maintain, calculate, and perform data entry of employee time, overtime, leave, and equipment rental. Prepare financial reports, interpret Cardinal reports, and run queries.
• Travel: Maintain knowledge and understanding of agency travel policies and procedures. Receive, review, and perform data entry of travel authorizations and reimbursements.

Skills

Analytical thinking

Communication

Teamwork

Accounts payable

Accounts receivable

Math skills

MS Office

Education

VCA Certification desired

Tools

Cardinal

IMS

MS Office Suite

Job description

Commonwealth of VA Careers is seeking a part-time Financial Support Specialist to perform data entry and processing across accounts payable, accounts receivable, and reporting. You will interpret policies and ensure accuracy in navigating Cardinal, IMS, and MS Office tools.

The role emphasizes GAAP knowledge, government accounting, and strong data analysis, with duties spanning time and attendance, travel, inventory, and procurement related transactions.